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Program Verification for City Vendor Safety Qualification Form

Explore the Program Verification section of the safety qualification form for working with the City of Fort Saskatchewan. Learn about hazard assessments, safety inspections, meetings, subcontractor management, and compliance standards. Discover the importance of safety management systems in vendor selection. Ensure your organization meets the necessary requirements for potential contract awards by understanding the verification process outlined in Section 5. Plus, find resources for hazard assessment guidance and control methodologies. Stay informed and compliant to enhance your chances of successful vendor partnership with the City of Fort Saskatchewan.

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Program Verification for City Vendor Safety Qualification Form

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  1. Vendor Management The Pre-Qualification Package and You! Section 5 – Program Verification Touch the spacebar on your keyboard or click your mouse pointer anywhere on the screen to advance the slideshow.

  2. The focus of this particular slideshow is Section 5 – “Program Verification” City of Fort SaskatchewanSafety Qualification Form • Thank you for choosing to work with the City of Fort Saskatchewan! • This slide show is intended to help walk you through filling in the form and providing examples of what attachments will be required.

  3. This part of the safety qualification form deals with verifying a few areas within safety performance. If you said “No” to having a COR, SECOR, SMS and “No” to hazard assessments, inspections, safety meetings and subcontractor management…. Safety Management Systems, also know as “Safety Programs”, are currently not a mandatory requirement under Alberta OH&S Legislation. Having a SMS is, however, strongly encouraged and will become a requirement in the future for all City Vendors for employers with 20 or greater employees by 1 June 2018. Vendors with a Certificate of Recognition (COR) or Small Employer Certificate of Recognition (SECOR) for safety management may be given a preference over those without one. If you do not know what a Certificate of Recognition is, click here. Section 5: Program Verification …then leave this section blank and move onto Section 6. Please note, the absence of some processes may disqualify an organization from being awarded a contract.

  4. What is a “formal hazard assessment” for the company scope of work? The first requirement is for a completed formal hazard assessment for the company scope of work. Section 5: Program Verification

  5. A formal hazard assessment is a detailed document that identifies several key aspects of what a company does… • …and it has several mandatory requirements to meet minimums of Alberta OH&S Legislation. It must have: • A Date (in full with Day, Month, and Year); • Hazards both existing and potential; and • Controls that follow the hierarchy of controls: • Elimination; • Engineering; • Administrative; and • Personal Protective Equipment Section 5: Program Verification

  6. To learn more about hazard assessments and the hazard assessment process to include examples: • Click here for the OH&S Explanation Guide • Click here for the Hazard Assessment and Control Handbook. Section 5: Program Verification

  7. If your company does work-site safety inspections, how often do you do them? Annually, Quarterly, Monthly, Weekly, etc… Based on the frequency of your inspections, how close are you to compliance with your policy? Example: A monthly inspection policy with only 8 of 12 months documented is a 66.7% compliance. Section 5: Program Verification NOTE: These must be documented work site inspections and the frequency must be a measureable standard. The phrase “on a regular basis” does not suffice. Monthly 66.7

  8. If your company does work-site safety meetings, how often do you do them? Annually, Quarterly, Monthly, Weekly, etc… Based on the frequency of your safety meetings, how close are you to compliance with your policy? Example: A weekly meeting policy with only 48 of 52 weeks documented is a 92.3% compliance. Section 5: Program Verification NOTE: These must be documented meetings and the frequency must be a measureable standard. The phrase “on a regular basis” does not suffice. Monthly 66.7 Weekly 92.3

  9. If your company identified that you use sub-contractors and that you have a subcontractor management process… …attach a copy of the document(s) that apply to the process. NOTE: A list of all sub-contractors will be required prior to the start of a project after a contract has been awarded. Section 5: Program Verification Monthly 66.7 Weekly 92.3

  10. Thanks for viewing! If you still have questions, please contact your Fort Saskatchewan City Representative. If you still have questions, please contact your City of Fort Saskatchewan representative. Thanks for viewing!

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