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Lincolnshire LINk: Procurement Process for Appointment of LINk Host

Lincolnshire LINk: Procurement Process for Appointment of LINk Host Steve Burton Group Buyer (Competition and Services) Eastern Shires Purchasing Organisation. Local authority-owned purchasing consortium Seven member authorities across three regions: East Midlands, West Midlands, and East

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Lincolnshire LINk: Procurement Process for Appointment of LINk Host

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  1. Lincolnshire LINk: Procurement Process for Appointment of LINk Host Steve BurtonGroup Buyer (Competition and Services)Eastern Shires Purchasing Organisation

  2. Local authority-owned purchasing consortium • Seven member authorities across three regions:East Midlands, West Midlands, and East • Total annual expenditure on ESPO products and services approximately £400m • Working closely with other ESPO member authorities on LINk host appointment About ESPO

  3. Government requires the LINk host to be appointed by means of a competitive tender process • Process to be fair, open and transparent • Two-stage tender process: • Stage One: Organisations wishing to be theLINk host submit a completed application form (via ESPO) • All applications evaluated and a select tender list (i.e. a shortlist) drawn up • Stage Two: Tenders invited from shortlisted organisations • Tenders evaluated, and appointment made. Procurement Process

  4. Application form requests information about applicant organisations – e.g.: • Relevant experience • Financial stability • Quality assurance • Organisation objectives • Key policies and procedures up • The best applicants will be shortlisted and included in the select tender list. • Select tender list unlikely to include more than six organisations. Stage One

  5. Organisations included in select tender list will receive an Invitation to Tender. • This will invite bidders to describe and explain: • How they will set up the LINk, ensuring that it meets the needs of stakeholders • How they will operate the LINk, showing how it will conform to the requirements • What they will charge the Council, and how they will manage the funding allocated by the Council. Stage Two

  6. Tenders must be submitted by the closing date. • Bidders may be invited to make a presentation to Council officers in support of their bid. • Tenders and presentations will be evaluated by the Council. • The organisation submitting the bid which scores best overall will be appointed as LINk host Stage Two (continued)

  7. Evaluation of tenders will be based on a combination of price and quality – the cheapest will not necessarily win. • The organisation appointed as host cannot be a LINk participant (neither can they have participated in any transitional LINk arrangements) • The host contract will be awarded for an initial period of three years, starting not later than 1 October 2008. Points to note ...

  8. At ESPO: • Steve Burton, Group Buyer (Competition and Services)Eastern Shires Purchasing OrganisationBarnsdale Way, Grove Park, Enderby, Leicester LE19 1ESTel: 0116 265 7857 E-mail: s.burton@espo.org • At Lincolnshire County Council: • Julie Cant, Procurement OfficerCorporate Procurement UnitLincolnshire County CouncilCounty Offices, Newland, Lincoln, LN1 1YLE-mail: Julie.Cant@lincolnshire.gov.uk Contacts and Further Guidance

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