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Planning

Planning. Session 5 Trainer Development Conference Tom Bogart. PLANNING. Session Objectives : At the end of this session you should be able to: List the six steps required in planning training courses. Explain the value and importance of carefully planned training courses.

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Planning

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  1. Planning • Session 5 • Trainer Development Conference • Tom Bogart Trainer Development Conference

  2. PLANNING • Session Objectives: • At the end of this session you should be able to: • List the six steps required in planning training courses. • Explain the value and importance of carefully planned training courses. • Describe the two basic types of plans. Trainer Development Conference

  3. WHY IS PLANNING IMPORTANT? • Planning helps avoid problems • Planning lets you “think through” a task beforehand • Planning makes your job easier, not more complicated • Planning increases the probability of success Trainer Development Conference

  4. CLASSIC EXAMPLES OF PLANNING • Political campaigns • Major construction projects • Films, books, entertainment • Career development • Fund raising event • Vacation trips Trainer Development Conference

  5. PRE-PLANNING • Where do Training assignments originate? • District Training Chairman, Council Training Committee Chairman, Unit Training Committee, Special requests • Do you always receive assignments from someone else? • Self-initiated, Group Decisions, Spontaneous Ideas • What is the first step after accepting an assignment? • What must be considered when pre-planning training? Have a drink! • Begin pre-planning. • Who is the training for? • What training is needed? • When should training be offered (avoid conflicts)? • Where will training be held? • How will training be promoted? Trainer Development Conference

  6. ? ? ? ? 7 MILES ? 12 KM ? 15,000 FEET THE SIX STEPS OF PLANNING ?15,000 FEET If you don’t know where you’re going, any road will get you there! Trainer Development Conference

  7. STEP 1: DEFINE THE TASK • What should we know before accepting an assignment? • What are all the facts and figures? • Who, What , When, Where, How? • What are the objectives? • What are we trying to accomplish? Trainer Development Conference

  8. STEP 2: IDENTIFY RESOURCES • What should be considered when identifying resources? • What resources do we need to accomplish the task? • What resources do we already have? • Where do we get the resources we don’t have? • Will all the resources be available when needed? • Are there resources that require special attention? • Advanced planning or reservations • Significant expense items • Complicated logistics • Are there alternatives regarding resources? Trainer Development Conference

  9. ? STEP 3: CONSIDER ALTERNATIVES : COURSE CONTENT • Are there alternate methods or procedures? • What type of demonstrations or exercises can be used? • What techniques are best for getting the message across? • What is the proper sequence/flow of the material? • What is the optimum group/team size? • What is the appropriate room layout? Trainer Development Conference

  10. PLAN A ? PLAN B STEP 3: CONSIDER ALTERNATIVES : BACK-UP PLANS • How do we handle potential problems? • Are we prepared for equipment failures? • Can we re-arrange the course sequence if necessary? • Do we have fill-in staff if someone is absent? • Do we have modules that can be compressed or dropped • in the event time becomes an issue? Are we prepared for the unexpected, and do we know which alternatives to use (if necessary) that will allow the course to flow smoothly? Trainer Development Conference

  11. STEP 4: CREATE THE PLAN • Why is a written plan necessary? • What type of help is available for creating a plan? • Training session outlines are provided in BSA manuals. • Check with past course directors, and Training Committee. • It’s a permanent record. • Everyone will know what is expected, and when. • It can be a backdated checklist. • It can be re-used for a future course. Trainer Development Conference

  12. STEP 5: WORK THE PLAN • After the plan is written, what comes next? • Review all the steps of the plan • Hold staff development sessions • Confirm all logistics and arrangements • Do It! Hold the training course! Follow the written plan, but be flexible and make adjustments as needed. Trainer Development Conference

  13. STEP 6: EVALUATE RESULTS • What aspects of a training course should be evaluated? • Did we accomplish the original goals/objectives? • What worked well, and what didn’t? • What was the reaction of the participants? • What have we learned from this experience? • What will we do different next time? Obtain feedback from both course participants and staff members. Trainer Development Conference

  14. The six step process allows any step to be “re-visited” whenever it is necessary or beneficial. SIX STEP PLANNING PROCESS SUMMARY 1. DEFINE THE TASK 6. EVALUATE RESULTS 2. IDENTIFY RESOURCES 5. WORK THEPLAN 3. CONSIDER ALTERNATIVES 4. CREATE THE PLAN Trainer Development Conference

  15. HOPE FOR THE BEST, BUT PLAN FOR THE WORST Remember, it wasn’t raining when Noah started building the Ark! Trainer Development Conference

  16. 1st THE BENEFITS OF PLANNING What are some results of good planning? • Increases attendance at future training sessions. • Participants receive accurate and complete information. • Prepares participants to become better leaders. • Sets an example for everyone to follow. • Training staff knows what is expected from them. • Trainers stay within time limits. • Trainers gain confidence. • Trainers impart enthusiasm. • Course objectives are achieved. Trainer Development Conference

  17. TWO TYPES OF PLANS JAN FEB MAR APR MAY JUN JUL AUG • SHORT-RANGE PLANS • LONG-RANGE PLANS Trainer Development Conference

  18. SHORT-RANGE PLANS • SHORT-RANGE PLAN CHARACTERISTICS: • Meets specific objectives in the near future • Addresses a limited number of topics • Answers the question - “Are we doing things right?” • Should fit with and compliment long-range plans • EXAMPLES OF SHORT-RANGE PLANS: • Recruiting staff for Basic Training Course • Den Chief training conference • Meeting of District Training Committee Trainer Development Conference

  19. LONG-RANGE PLANS • LONG-RANGE PLAN CHARACTERISTICS: • Covers an extended time period • Can address a range of topics • Answers the question - “What will we do in the future?” • Should fit with high level program objectives • EXAMPLES OF LONG-RANGE PLANS: • Annual training course schedule • Council calendar of events • Self-study program for individuals • Roll-out of new training continuum We should not overlook the importance of long-range plans as a means of providing a total leadership growth and development program. Trainer Development Conference

  20. 6 5 4 3 2 1 SHORT-RANGE & LONG-RANGE PLANS • Both short-range and long-range plans are developed by • using the six step planning method. • Planning is crucial in administering and delivering an effective • training program. • A well planned course is easier to present and is received • better by participants. • The six step process allows any step to be “re-visited” whenever • it is necessary or beneficial. • Continuous refinement makes training more effective. PLAN YOUR WORK, AND THEN WORK YOUR PLAN. Trainer Development Conference

  21. REMEMBER, ALWAYS PLAN AHEA D Because Things Can (and Will) Go Wrong ! Trainer Development Conference

  22. Session Summary The following topics were covered during this session: Why planning is important. The six-step planning process. The benefits of planning. Two types of plans (short/long-term). Trainer Development Conference

  23. BSA 500 – Lap 5 QuestionsPlanning • What are the six steps of planning? • What are the two basic types of plans? • What is one question that must be answered before developing a training plan? • What are three benefits of planning? Trainer Development Conference

  24. How and Why We Train Leaders – Session 1BSA 500 Questions Trainer Development Conference

  25. Trainer Development Conference

  26. BSA 500 – Lap 5 AnswersPlanning • What are the six steps of planning? • Define the task • Identify the resources • Consider the alternatives • Create the plan • Work the plan • Evaluate the results • What are the two basic types of plans? • Short-range • Long-range Trainer Development Conference

  27. BSA 500 – Lap 5 Answers (continued)Planning • Give one question that must be answered before developing a training plan. • What training is needed? • Who needs to be trained? • When should training be offered? • What other events might conflict with training? • What are three benefits of planning? • Increased attendance at the next event. • Confidence and skill of trainers in handling training aids and equipment. • Leaders get accurate and complete information. • Trainers know what is expected of them. • Trainers stay within the time limits. • Learning objectives are fulfilled. • The enthusiasm and confidence of trainers is transmitted to leaders. Trainer Development Conference

  28. Thank you! Trainer Development Conference

  29. Distribute “Six Steps of Planning” Handout to Group Trainer Development Conference

  30. NOTES FOR “PLANNING” STAFF MEMBERS • Methods Of Instruction in this session : Presentation (talks), Buzz groups, Projects • Preparation: Review “Training Methods” session and “Training Technology” • session materials. • Materials: • Flipcharts (pad, markers, easel) and/or overheads (vu-graphs, projector, pointer, markers) • One flipchart sheet per team and markers • BSA 500 Q&A sheet for each Steward • “Six Steps of Planning” hand-out at end of session. • Logistics: • Main meeting room with all TDC participants Trainer Development Conference

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