More OPAC Search Options: Using Additional Limits and Scopes

1. More OPAC Search Options: Using Additional Limits and Scopes A little tutorial July 2006

2. Tutorial Overview • Project Goals • Talk about Limits • Do some searches • Then talk about Scopes • Do some searches • Simple huh?!

3. Goals of the MatType/Scoping and Limiting Projects • Make OPAC search results more consistent and accurate. • Provide more options for refining searches by Limits, “type of material, ” and Scopes. • Provides more search options!

4. So What’s a ‘Limit?’ • A limit is another filter for refining a search • Limits can be selected: • Via the “Limit/Sort Search” after completing a phrase index search (e.g., Title, Author, or Subject). • On the Advanced Search screen • There are several types of limits (yes, we’ll look at them in a moment), including: • Formats • Material Types NOTE: Keep in mind that Language, Year of Publication, Publisher, and Gov’t Publication are also limits, but are not discussed in this tutorial, since no changes have been made to those limits.

5. Let’s look at the Advanced Search page. • You’ll notice a: • New arrangement of choices on this page • Some differences in Collection and Institutions (Scopes). • Word changes in Mat Type menu (Scopes and Limits, depending upon applying before or after search). • Addition of Electronic, Video, Audio, and Microform Formats (Limits)

6. Let’s look more closely at those changes The MAT TYPE menu has the following changes:

7. Several new Format choices First: Electronic Format • You can now choose a specific Electronic Format to search— • Online • CD-ROM • Floppy disk

8. Video Format Choices • Your Video Format choices are: • DVD/Laserdisc • Videocassette • Streaming Video

9. Audio Format Choices • Your Audio Format choices are: • Audio CD • Audiocassette • LP Record • Streaming audio

10. Microform Format Choices • You have two Microform Format choices: • Microfilm • Microfiche

11. Getting to the Limit/Sort page • To get to the Limit/Sort page you’ll need to do a phrase search (i.e. Author, Title, or Subject) from the CLICnet main menu page, and select ENTER. • Once you’ve completed a phrase search, choose the LIMIT/SORT button.

12. Limit/Sort Page • The Limit/Sort page is very similar to the Advanced Search page and has most of the same menus. • The primary difference between the Limit/Sort page and the Advanced Search page is: • Your search is refined or limited AFTER getting your search results, whereas with the Advanced Search page, you are refining or limiting your initial search BEFORE getting your search results.

13. Let’s do some searching!We’ll use ‘Scenaratives’—a Waage-ism • Go to the CLICnet Advanced Searh page. • Do each of the ‘Scenaratives’ below: • Scenarative: "I'm looking for a video on how to increase student motivation" Keyword Search for "student motivation" use the Video Resources Format. Returns: Assessment for student motivation|h[videorecording]. • Scenarative: "My voice teacher told me about a JOURNAL of vocal scores of Masses published in Latin. Keyword Search for "Masses vocal scores" and use the Journals/Serials Format. Returns: "Monumenta polyphoniae liturgicae Sanctae Ecclesiae Romanae" • Scenarative: "I'm looking for a score emended by my uncle, Dietmar Schwalke" Keyword Search for "Dietmar Schwalke" in the Music Scores Format Returns: "Fratres : fur Violoncello und Klavier"

14. ‘Scenaratives’ using Limit/Sort page • To do the same ‘scenaratives’ as you did using the Advanced Search page, now do the same searches using a subject phrase search: • Scenarative: "I'm looking for a video on how to increase student motivation" Subject Search for "student motivation.” Select ENTER and choose the LIMIT/SORT button. • Choose the Video Resources Format and select SUBMIT. • Returns: Assessment for student motivation|h[videorecording]. • Scenarative: "My voice teacher told me about a JOURNAL of vocal scores of Masses published in Latin. Subject search for "Masses vocal scores." Select ENTER and choose the LIMIT/SORT button. • Choose the Journals/Serials Format and select SUBMIT. • Returns: "Monumenta polyphoniae liturgicae Sanctae Ecclesiae Romanae" • Scenarative: "I'm looking for a score emended by my uncle, Dietmar Schwalke" Subject search for "Dietmar Schwalke." Select ENTER and choose the LIMIT/SORT button. • Choose the Music Scores Format and select SUBMIT. • Returns: "Fratres : fur Violoncello und Klavier"

15. Now, go try some ‘scenaratives’ of your own! Next, we move on to Scopes!Ready? Here we go!

16. What is a Scope? • A scope is a filter selected prior to a search to narrow the results set • There are three kinds of scopes: • Type of material: e.g., Video Resources, Journals/Serials • Location: e.g., Augsburg College, Hamline University – All • Collection: i.e., Children’s Books/Curriculum, Reference Collections

17. Where are scopes selected? • Scopes can be selected on most OPAC search screens, including: • CLICnet main screen • All Search Options screen • Advanced Search screen • Most search results screens

18. Scope menu on the CLICnet main page

19. Limit menus on the Advanced Search screen There are new Scope choices on the Advanced Search page and the Limit/Sort Page. You’ll notice the top choices are different, and Bethel has added 2 new location scopes: Bethel University Bethel Seminary All Locations

20. Scope menu on a search results screen [What is a Limit? • A limit is another filter for refining a search • Limits can be selected: • via the “Limit/Sort Search” button [INSERT ARROW POINTING TO BUTTON] after completing a phrase index search (e.g., Title, Author, or Subject). • on the Advanced Search screen

21. Scope menu on the All Search Options screen The Location and Collections Scope Changes have been added here as well.

22. Let’s do some searches • Keyword search for: "foreign language instruction" using Audio Resources scope. • Keyword search for: "Christian songwriting" using Audio Resources scope • Advanced Keyword search Note: = “Songwriting” limited to "Material Type" = "THESIS (CLIC)" • Keyword search for: "Trials for High Treason" using "Electronic Resources" scope. • Keyword Search for: "Motivation Assessment" using "Video Resources" Scope. • Keyword Search for: "electrolyte balance" using "Journals/Serials" Scope. • Try some of your own!

23. That’s all there is to it! Questions: Contact Deb Bergeron bergeron@macalester.edu