What is MaintSmart?

1. What is MaintSmart? • MaintSmart is a CMMS (computerized maintenance management system) software program.

2. What is MaintSmart? • MaintSmart in the following formats: • Desktop enterprise solution. • Cloud-based enterprise solution. • Web-based add-on module. • Smart phone add-on module (2017).

3. Who is MaintSmart? MaintSmart Software, Inc. was founded in 1997. Our main office is in Oregon, USA. MaintSmart is a woman-owned, veteran-owned disadvantaged small business located in a Hub zone. MaintSmart Software is translatable into any language and is used in nearly 40 countries.

4. Who Uses MaintSmart? MaintSmart is used successfully in the following maintenance situations: manufacturing, building, military, government, universities, utilities, resorts, hotels, restaurants, hospitals, everywhere! C-Cor.net de MexicoScottishPower Generation Ltd. Bredero Shaw Australia Pty Ltd.Total Systems Design, Inc.APC CorporationWaymouth Farms Inc.G & H Diversified Manufacturing LPS & S Industries IncSweet Briar CollegeTuttnauer USA Co. Ltd.Carolina Cotton Work Inc.Little Lady FoodsFMC Technologies, Inc. Ohio State University Medical CenterRoman SADavid Sherman, CorporationMidwest Stamping Inc. Norcom-Griffin PlantNiguel Shores Community AssociationW D Chips, LLCMBA PoultryBoston Scientific Precision VascularCocoa Beach Motel Len Busch RosesMac Papers Envelope ConvertersMichels Furniture CompanySoftlite WindowsAvistar IncRandall Metals Corp.Hitol Ltd.Rockbestos Surprenant CableCardinal HealthMotorolaRosenboom Machine and Tool, Inc.Lesotho Milling CompanySundance Products Inc.Norcom-Norcross PlantAB Tube Processing Inc.Hill Crest HospitalPBF Pita Bread FactoryLoxon Philippines, Inc.UFR Urban Forest Recyclers, Inc.Hear The Word MinistriesOskaloosa Food Products Corp.Concrete Stone and TileAndres Wines Ltd. General Electric Lighting De United Food Industries Ltd.The Boulevard InnWest Point Military AcademyExcelda ManufacturingSmithsonian InstitutionMetech International IncLogansport Elec. Gen. PlantNational Power Corporation - Ilijan Natural Gas Receiving Facility (Philippines) Sojourner CenterGilster-Mary LeeFerriot Inc.Franklin Bronze and Alloy RotellasCam TranCam Tran Pacific Ltd Systems Electro-CoatingThe Dexter CompanyDeerfield Specialty PapersPlastechnic Marketing PTE Ltd. Ministry of Electricity (Iraq)Universal ManufacturingMother's Enterprises Ltd.City of Redding Electrical UtilitySamuel Strapping SystemsColumbus Salame CompanyCity of Delray BeachAceros Alfa S.A.Gleanings For The HungryUniversity of Michigan, FlintBradbury TechnologyAmersham Bio SciencesTorca Great Britain Ltd.Al-Zamil Co. Inc.PT VARTA BATTERIES Ondeo NalcoOrganic Milling Corp.Giddens IndustriesVilla de Matel CenterVeriCenter Denver IDCThe Toro Company

5. Why Use MaintSmart? • Manage preventative maintenance to extend equipment life. • Provides a repair ticket -> work order system to account for and manage repair requests, projects, equipment breakdown and more. • Manage inventory spares levels. • Manage purchasing process. • Account for equipment costs (labor, parts and opportunity costs). • Schedule labor and issue jobs automatically. • Optimize equipment utilization. • Reporting.

6. MaintSmart Preventative Maintenance Preventative maintenance is displayed in a simply list format. Link parts to tasks for automatic or manual stock reduction. Preventative maintenance also links to the reliability analysis module guiding the maintenance manager to optimized PM task lists based upon MTBF.

7. MaintSmart Work Orders Manage work order orders with manual or automatically created work orders based upon duplication, schedules or equipment demand.

8. MaintSmart Inventory Management Inventory Management module manages all inventory usage. Tracks who, why and where spares are used. Powerful inventory analysis tools, physical inventory variance audits and cycle count audits capability. Eight (8) open user-defined fields are useful for customization.

9. Equipment Downtime Tracking Equipment downtime tracking guides you to problem equipment leading to less downtime expense. Use drag and drop query-builder to build custom analysis reports with charts in seconds!

10. MaintSmart Requisitions and Purchase Orders Secure purchasing module provides a flexible set of role-based purchasing tools. Create RFQ, purchase requisitions and purchase orders. Email or fax to vendor from MaintSmart. Split roles between users or give all roles to one user. Requisition line item approval levels may optionally be used to further secure the purchasing process. Received items automatically

11. What are MaintSmart’s Primary Benefits? • Increase asset life. • Reduce maintenance costs. • Reduce downtime and downtime repair costs. • Improve equipment efficiency. • Improve labor forecasting. • Simplify scheduling. • Improve regulatory compliance. • Improve worker communications. • Maintain accurate inventory levels. • Account for all equipment costs. • Comply with safety regulations. • Manage purchasing and spares usage. • Report on ALL data entered into the CMMS. • Automated analysis and reporting.

12. Increase Asset Life. Preventative maintenance is the key to increased asset life. MaintSmart offers either simple a checklist format or a much more comprehensive preventative maintenance format with checklists, extensive OEM maintenance instructions, pictures and any type document attachment. Preventive maintenance assignments are manually or automatically issued by email or printer.

13. Reduce Maintenance Costs Reduced downtime and costly repairs. This is obtained using the Reliability Analysis and preventive maintenance. Labor scheduling efficiencies and inventory management further reduce maintenance costs. Automated reporting and task issuance saves time and money. This report was created in less than 30 seconds by drag and drop. Export to Excel with 1 button-click!

14. Reduce Downtime and Downtime Repair Costs. • Equipment downtime interrupts the process flow and often damages and destroys product. Other costs are overtime and replacement parts. MaintSmart has extensive downtime analysis tools: downtime queries, reliability analysis and overall equipment effectiveness. No other CMMS provides all these money saving tools!

15. MaintSmart Improves Equipment Efficiency • Overall Equipment Effectiveness (OEE) module is a complete OEE system. No other CMMS has this powerful module. This module gathers non-maintenance equipment efficiencies such as quality and performance too. Useful KPI’s translate into improved equipment efficiency.

16. Improve and Simplify Labor Scheduling • Labor management has several aspects: who to assign to a particular job, what is each technician’s workload and what days are they available. MaintSmart answers all these questions through linked skills, a work scheduler and automatic issuance of work orders and PMs.

17. Improve Regulatory Compliance • Regulatory compliance is attained through the use of flexible analysis and reporting. Additionally the lock out tag out module provides for documenting safety compliance.

18. Improve Worker Communication Worker communication gaps between maintenance and non-maintenance personnel creates frustration. MaintSmart Repair Ticket >> Work Order >> Work Order Approval system eliminates this issue. By using a Simple Repair Ticket Input view non-maintenance personnel are encouraged to report equipment problem quickly and in an orderly way.

19. Maintain Accurate and Appropriate Inventory Levels Inventory management efficiencies are attained through extensive reporting of stock levels, restocking alerts and audit capability. Physical inventory variance audit or cycle count audits give you two options where most CMMS have no option for auditing. ABC analysis helps you manage critical parts. Inter-facility spare part transfer requests save the day in an emergency breakdown situation.

20. Account for All Equipment Costs Labor costs, parts costs, vendor costs and even opportunity costs are tracked and reported on. Knowing where your money is going and why is the first step in reducing equipment costs and improving uptime.

21. Comply With Safety Regulations Safety is a huge component of any maintenance operation. As such MaintSmart takes the lead in safety with lock out tag out and user defined boiler-plate safety instructions for work orders and PM lists. Additionally all data entered into the program is archived for valuable documentation and reporting later.

22. Manage Requisitions, Purchasing and Spares Usage MaintSmart’s purchasing component is a role-based system that make it possible for everyone to access it at some level if needed. Conversely give all roles to one trusted user. Spares use is tracked by who, what, why and where the spare part is used. Link to work orders and PMs for automated draw down from stock. Countless reports on inventory and purchasing. ** See next three slides for reports and screenshot examples.

23. Manage Requisitions, Purchasing and Spares Usage Stock change reports.

24. Manage Requisitions, Purchasing and Spares Usage Inventory change audit logging for tracking any changes to inventory data.

25. Manage Requisitions, Purchasing and Spares Usage Spares usage reporting. Who used the spare? Why was it used? Where was it used? When was it used?

26. Hot Sheet Dashboard for Viewing Most Important Items Hot sheet dashboard for viewing KPIs.

27. Hot Sheet Dashboard for Viewing Most Important Items Hot sheet dashboard shows a quick view of overall equipment and personnel status.

28. Hot Sheet Dashboard for Viewing Most Important Items Generate purchase orders, requisitions and approve items for purchase all based upon user roles and permissions. Drag and drop purchase orders, requisitions and more.

29. Reporting – Detailed Reports Detailed reports (Crystal Reports) may have a chart or not. Export to MS Word, Acrobat, Excel, etc. and drill-down.

30. Reporting – OLAP User-Defined Query Reports Online analytical processing (query-builder) uses simple drag and drop to create ANY report you need. Builds chart at same time based upon data.

31. Reporting – Web Page Export Export to Excel, Web Page or other text formats. Only two button-clicks and you can share your data with anyone!

32. Reporting – Excel Exports Export any data set to Excel directly. Export analysis data from MaintSmart into Excel with OLE automation. Builds Excel chart and statistics automatically.

33. Reporting – Raw Data Grid Export Like the Excel export, the raw data grid export is available from every screen.

34. In Conclusion MaintSmart has every tool you need to manage any equipment maintenance operation. In use in nearly 40 countries for the past 20 years. Translatable into any language with many shortcuts and consistent design and extensive analysis and reporting tools. Remaining slides go into more detail on various benefits and features…..

35. How Does MaintSmart Benefit Your Business? • Automatically issue work orders and reports. Automatic print scheduler create work orders, PMs and more by calendar day/time, weekday/time or meter. Sends assignments to printer(s) or emails then resets itself for the next time.

36. How Does MaintSmart Benefit Your Business? • Organize your maintenance program.

37. How Does MaintSmart Benefit Your Business? Preserve the life of your valuable assets with preventive maintenance.

38. How Does MaintSmart Benefit Your Business? • Identify problem areas in seconds.

39. How Does MaintSmart Benefit Your Business? • Optimize PM task lists.

40. What Are the Benefits Over a ‘Paper’ System? Identify equipment problems and trends quickly, comprehensively and accurately.

41. What Are the Benefits Over a ‘Paper’ System? • Identify all maintenance costs for each equipment item: parts, maintenance labor, opportunity cost, lost production time, cost of lost product.

42. What Are the Benefits Over a ‘Paper’ System? Quick and easy input and output of data.

43. What Are the Benefits Over a ‘Paper’ System? • Evaluate historical data in seconds.

44. What Are the Benefits Over a ‘Paper’ System? • All maintenance data is in one place.

45. What Are the Benefits Over a ‘Paper’ System? Maintenance data is available to any/all who need access to it by using role-based permissions.

46. What Are the Benefits Over a ‘Paper’ System? • Multiple user-defined security levels protect data.

47. What Are the Benefits Over a ‘Paper’ System? Import data from a MaintSmart database to SQL Server or Excel.

48. What Are the Benefits Over a ‘Paper’ System? Export ANY data in the entire MaintSmart program directly to Excel or create a web page automatically.

49. What Are the Benefits Over a ‘Paper’ System? Export PM task lists, work orders and other reports by email, Fax or print directly from MaintSmart.

50. How Can Work Orders Benefit My Company? • Work orders may be projects, PMs or any type of work and may be a simple or detailed as needed.