Welcome Compliance Monitoring Information Session

1. WelcomeCompliance MonitoringInformation Session September 2009 Webinar Meeting

2. Objectives of Webinar • Purpose of Compliance Monitoring • Focus on on-site monitoring • Procedures/Process • Clarify 2009-2010 Checklists

3. Purpose of Compliance Monitoring • The State Department has the requirement to ensure LEAs are complying with federal and state legislation/regulations • LEA compliance is verified in two ways • Desk Audits • Site Visits • Provides data to inform need for Technical Assistance from the state • Improves practice which leads to less need of sanctions from the state

4. Delaware Compliance Monitoring System • Increase the efficiency of the state responsibilities of Federal and State compliance • Reviewing all Federal and State regulations to ensure we only monitor those compliance items required by legislation/regulation • Less intrusive for LEAs

5. Desk Audits • Moving as much of the monitoring to desk audits as possible • DOE will use information from already existing documents and data when possible • LEA will only submit documents that do not reside at DOE • Not required to resubmit annually • Exceptions • LEA updates document • Update required due to federal or state changes • Program Managers may complete random checks to ensure the documents on file are the most current • Desk Audit Schedule forthcoming • Inform LEA when desk audits are taking place • Inform LEA when documents are due • Web-based system forthcoming • Until operational, Program Mangers will be asking for documents in either electronic or paper versions

6. On-site Audits • On-site monitoring for only those compliance issues that cannot be monitored as a desk audit • Coordinated effort with all State and Federal compliance • Confined to months of October and November

7. Schedule of On-Site Compliance Monitoring • Every district and charter school will receive an audit between October 5 and November 20 • Schedule sent to LEAs on August 10 • LEAs will be notified 2 business days prior to visit • Schools to be visited • Specific Checklists per school • Additional worksheets to support checklists • Name of staff conducting audits • Selection of schools within districts • Targeted (based on specific indicators) • Random (based on number of years since previous audit)

8. Schedule of On-Site Compliance Monitoring continued • Compliance Checklists sent to LEAs on August 10 • Specific worksheets will be sent Sept 18 • Not all checklists have additional worksheets • Findings will be compiled and sent to LEAs in November

9. General Procedures • DOE staff will not report before 8:30 a.m. • DOE Staff are working as individuals (with the exception of Sp Ed that is working in teams of two/three) in the LEA office or school for the specific checklist(s) for which they are responsible • DOE staff will visit only the schools assigned on a specific day, however, they will not necessarily visit the schools in the order listed on the schedule • Not all checklists are completed at all sites • DOE Staff will make every effort not to be disruptive to the instructional process

10. Checklists by Teams

11. Special Education Team • Team • Martha Toomey, Jen Kline, Kathy Goldsmith, Brian Touchette, Karen Jones, Dale Matusevich, Kathy Herel, Jim Lesko, Michelle Rush, Linda Smith, Lori Duerr • Checklists • Special Education – IDEA • Secondary Transition Requirements • Location • Special Education Checklist • All schools • Secondary Transition • All 2009 Scheduled High Schools • Specific 2008 audited High Schools with concerns

12. Title I, Part A & Title II, Part A Team • Team • Amelia Hodges, John Hulse, Dusty Shockley, Patricia Bigelow, Ted Jarrell, Theresa Kough • Checklists • Title I, Part A • Title I, SES • Parent Notification (Non-HQT for 4+ weeks) • Plans for Teachers Not Yet Highly Qualified • Location • District and Charter School Offices

13. Title II, Part D Team • Team • Wendy Modzelewski, Denise Allen, John Ray, Janet Ray, Mary Ellen Kotz, Janet Carter • Checklist • Title II, Part D • Locations • District Offices • Specific 2009 Scheduled Charter School Offices • Specific 2009 Scheduled Schools

14. Connections Team • Team • Linda Wolfe, Dennis Rozumalski, Robin Case, Fran Kellam, Frank Ingram, Verna Thompson, Kathy Wilson, Gregory Fulkerson • Checklists/Locations • Title IV, Truancy - District and Charter School Offices • School Climate and Discipline - all schools • School Counselors - District and Charter School Offices and all schools • Education of Homeless Students - District and Charter School Offices, all 2009 scheduled schools, specific 2008 audited schools with concerns • Student Success Plans - secondary schools • School Health Record Keeping - all schools

15. Transportation & Charter School Team • Team • Ron Love, Lee Dean, Julia Webster, Scott Kessel • Checklists • School Transportation • Criminal Background Checks for Staff • Parent Enrollment Letters • Locations • School Transportation • District and Charter School Offices • Criminal Background Checks for Staff & Parent Enrollment Letters • Charter School Offices

16. CTE Team • Team • Lisa Stoner, Dale Derrickson, Rita Hovermale, Karen Hutchison • Checklists • Cooperative Education • Diversified Occupations Programs • Location • Specific 2009 Scheduled High Schools

17. Science Team • Team • Kelli Martin and Crystal Lancour • Checklists • Chemical Safety in Science – Chemical Storage Room • Chemical Safety in Science – Science Classroom • Eye Protection Devices • Locations • All 2009 Scheduled High Schools • Specific 2008 audited High Schools with concerns

18. OCR Team • Team • Melvin D’Souza, Wayne Barton, Linda Wolfe, Fran Kellam, Frank Ingram, Karen Hutchinson, Rita Hovermale • Checklists • Non-discrimination in the Hiring and Treatment of Employees • Non-discrimination Notices • CTE Student Recruitment and Admissions • Career Guidance • Locations • Lake Forest High School • Laurel High School • Woodbridge High School

19. Questions? Please contact Ted Jarrell, tjarrell@doe.k12.de.us Lori Duerr, lduerr@doe.k12.de.us or Specific Program Manager Thank you for your time.