ProcureAZ: Arizona's eProcurement Solution for Public Entities

1. ProcureAZ The State of Arizona’s eProcurement & Sourcing Solution For Public Entities Statewide

2. ProcureAZ was Implemented for You! • Current economic environment demands governments to leverage opportunities • The state invested $2M in its cutting edge eProcurement solution, so you don’t have to • The state licensed and designed ProcureAZ for public entity use in Arizona • Modernize your procurement system and processes to generate cost savings and efficiencies

3. Why ProcureAZ? Value • The state saw a need to find a procurement solution that was easy to use and access and would: • Eliminate waste • Cut costs • Exude transparency • Increase productivity & process efficiencies • Decrease cycle time • Create vendor competition • Drive business to local AZ vendors • Provide one-stop-shop for vendors to register and submit invoices • Track the results needed to make strategic purchasing decisions • Make contracting with public entities easier

4. Why ProcureAZ? Functionality • State Contract/Catalog Search & Ordering • Savings from state pricing • Sourcing & Solicitation • Manage and award proposals in one online system • Vendor Management • One-stop-shop for vendors • Contract Management • Track and update contracts • Reverse Auction • Suppliers compete to offer lowest price • Requisition & Purchase Orders • Streamline ordering • Invoice & 3 Way Match Receipt • Enhance transparency • Integration into Financial System • Eliminates data entry and enhances budget controls

5. What ProcureAZ Can Do For You? Benefits • Reduce costs with access to over 21,000 vendors and their competitive state contract prices • Utilize strategic sourcing by soliciting, evaluating and awarding bids within ProcureAZ • Offer a one-stop-shop for vendor management – eliminate the time required for your staff to manually track vendors • Increase staff productivity and redirect manpower by reducing cycle times • Create savings through innovative solicitations like reverse auctions • Zero IT infrastructure required to implement system • Catalog and Sourcing Investment paid for by the state; ability to order off ProcureAZ contracts • Public can access contract spend creating accountability through transparency

6. Success of ProcureAZ Results • Increased vendor competition – over 21,000 vendors registered in system • Created savings on goods & services – 30% cost reduction on statewide office supply contract • Leveled the playing field for local small businesses • Decreased average cycle times by nearly half – went from 4 days to 2.3 days • Conducted over 700 online solicitations • Hosted nine successful reverse auctions – each auction closed nearly 20% below opening bid • Increased local co-op participation by 51%

7. Cost to You State Catalog & Sourcing Full eProcurement • FREE! • Leverage vendors, solicitations and bidding, contract and catalog search • Ability to order off of ProcureAZ contracts using the system • ProcureAZ produces a “XML file” for import and integration into your financial or ordering system • Your IT staff can construct the import function, or • Using an hourly rate, ProcureAZ team will provide services for integration • Minimal Support Cost • Leverage full ProcureAZ eProcurement and sourcing functionality • Requisition • Receipt of Goods and Services • Invoice – 3-way match with PO and receipt transaction • Nominal subscription fee paid to our vendor, Periscope to provide: • First line technical support for ProcureAZ Phase II • Training to your team • For as little as $8,200 a year • You can contract with Periscope to provide: • Integration to your financial systems • Business process consulting

8. Why Implement ProcureAZ? Benefits • Already licensed by the State for your use • Enhance current procurement system • Increased vendor access • Use State contracts for better pricing • One-stop-shop for vendors • Minimize staff involvement, so they can redirect their time to other tasks • Integrates into financial systems • Utilize local businesses