Glasgow City Council: Spend & Opportunity

1. Glasgow City Council:Spend & Opportunity Presented by Mark Birrell, Project Management & Benefits Tracking Officer, Corporate Procurement Unit Gerry Quinn, Contract Manager, Corporate Procurement Unit

3. Fiscal Year 12/13 - Commercial spend £698 million • Of which 54% Glasgow-based suppliers • Small and Medium Enterprise (SME) suppliers represent 50% of spend • Small 23% • Medium 27% • Spend is categorised across 88 commodities and five procurement groups.

4. Commercial Spend by Procurement Group FY 12/13

5. Facilities Management Services • IT Services - Telecoms • Mobile Phones - IT Equipment • IT Software & Licenses • Photocopiers & Facsimile 200 High Street Glasgow G4 0QW Telephone: +44 (0)141 287 8104 www.access.uk.com E-Mail: enquiries@access.uk.com

6. Building Materials & Products • Furniture & Fittings • Electrical Supplies • Adaptations - Industrial Supplies • Industrial Cleaning • Removals & Storage • Exterior Cleaning 350 Darnick Street Glasgow G21 4BA Telephone: +44 (0)141 287 2200 www.citybuildingglasgow.co.uk E-Mail: marketing@citybuildingglasgow.co.uk

7. Food & Water • Aids for Daily Living • Cleaning & Janitorial Kit • Medical • Catering Equipment • Catering Services Blair Court 100 Borron Street Glasgow G4 9XE Telephone: +44 (0)141 353 9000 www.cordia.co.uk Web form for enquiries at www.cordia.co.uk/About-Us/Contact-Us

8. Social Work (Contract Management & Project Support) • Care Homes - Other Social Care • Supplementation Establishments • Residential School • Accommodation For Clients City Chambers East 40 John St Glasgow G2 1DU Telephone: +44 (0)141 287 2000 www.glasgow.gov.uk

9. Corporate Procurement Unit (CPU) • 60 Commodities in total • 14 Commodities utilising SXL or Scottish Procurement • 46 Commodities contracted directly by CPU City Chambers Glasgow G2 1DU Telephone: +44 (0)141 287 2000 www.glasgow.gov.uk E-Mail: corporateprocurement@glasgow.gov.uk

10. Refuse & Waste • Vehicle Hire • Teaching Supplies • Sports & Recreation Equipment • Clothing • Advertising • Photographic & Audio Visual Equipment • Street Road Lighting • Signs Renfrewshire House Cotton Street Paisley PA1 1AR Telephone: +44 (0)300 300 1200 www.scotland-excel.org.uk Web form for enquiries at www.scotland-excel.org.uk/home/Contactus

11. Scottish Procurement & Commercial • Recruitment & HR • Stationery & Computer Consumables • Post & Courier • Utilities & Fuel • Management Consultancy Telephone: +44 (0)845 774 1741 www.scotland.gov.uk/Topics/Government/Procurement E-Mail: ceu@scotland.gso.gov.uk

12. Corporate Procurement Unit (CPU) - £235m (34%) • Construction & Trades • Financial Services • Vehicle Purchase • Coach Hire • Vehicle Services & Parts • Learning & Development • Security & Safety Services • Road Materials • Events • Constructions Consultancy • Taxis • Traffic Control • Plant Hire • Professional Services • Legal Consultancy • Demolition • Timber • Books & Publications • Marketing & Promotion • Grounds Maintenance • Print & Reprographics • Security & Safety Equipment • Playground Equipment • Plant Equipment • Tools • Linens & Fabrics • Livestock, Animals & Plants • Scientific & Technical • Domestic Appliances • Parking • Franking Machines • Minerals, Earth & Stone • Pest Control • Special Waste • Distribution & Mailing • Farming, Fishing & Forestry • Testing Instruments • Grit & Aggregates

13. Corporate Procurement contracts are advertised and tendered electronically through Public Contracts Scotland (PCS) • >£20k contracts (>£300k works) will be tendered via PCS-Tenders system. • In FY 12/13 151 contracts totalling £83 million were awarded. • <£20k contracts (<£300k works) will be tendered via Quick Quotes • In FY 12/13 818 quotes totalling £1.3 million were tendered. • Pending approval, the threshold we utilise for Quick Quotes will be raised to £50k for goods/services and £500k for works. www.publiccontractsscotland.gov.uk

14. Quick Quotes • Quick Quote process used for low value/low risk procurement for registered suppliers • Straightforward and less intensive tender process which can benefit SME suppliers • GCC Buyers use the PCS Supplier Finder • Quotes <£1,500 will be issued via e-mail. • Quotes between £1,500 & £20,000 will use PCS website

15. Glasgow’s Supporting Businesses Are you Glasgow Ready? • To modernise our accounts payable practices we are asking our suppliers to be Glasgow Ready. • This is a mandatory set of requirements and best practices for suppliers to follow that will allow your transactions to be validated and ready for payment through our Supplier Portal.

16. Glasgow’s Supporting Businesses How will this benefit you? • Efficient Credit Control • Full visibility of the status of your transactions • Reduced Administration Costs • Improved Customer Service • Submit Electronic Invoices and Credits • Submit Proof of Deliveries • 24/7 Access

17. Glasgow’s Supporting Businesses If you use Purchasing Cards, there are other advantages: • Payment within 4 Days • Improved Cash Flow • Eliminates Accounts “On Stop” • Increased Business Opportunities • Competitive Advantage

18. Glasgow’s Supporting Businesses What if my company is not Glasgow Ready? • If you are not Glasgow Ready then you may not be taken on as a supplier • Payments may be delayed • We aim to have as many suppliers as possible Glasgow Ready and on the Supplier Portal by November 2013

19. Glasgow’s Supporting Businesses Glasgow Business Portal • Glasgow 2014 Commonwealth Games • New South Glasgow Hospital • Glasgow Royal Concert Hall Redevelopment • Residual Waste Treatment Facility…and more • GCC Dedicated Buyer Engagement Team • bet@glasgow.gov.uk 0845 272 2014 • www.glasgow.gov.uk/businessportal

20. Any Questions? You can contact CPU by emailing us at Corporateprocurment@glasgow.gov.uk View our page on the Glasgow Council Internet site under “Working” If you have a freedom of information enquiry, please email it to foi@glasgow.gov.uk or phone 0845 270 1555. You can also use an online form at www.glasgow.gov.uk/foi Glasgow Proud Host of the Commonwealth Games 2014