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SEWP & E-Commerce Joanne Woytek

SEWP & E-Commerce Joanne Woytek. SEWP Acquisition Objectives. Information Technology Product Objectives Computer systems to support IT needs Peripherals in support of computer systems Broad overlap for continuous access and continuous competition IT Procurement Objective

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SEWP & E-Commerce Joanne Woytek

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  1. SEWP & E-CommerceJoanne Woytek

  2. SEWP Acquisition Objectives Information Technology Product Objectives Computer systems to support IT needs Peripherals in support of computer systems Broad overlap for continuous access and continuous competition IT Procurement Objective Innovative Procurement Processes

  3. E-Commerce History and Quotes July 2000 (article on Web Ordering Site): - “SEWP II halted the program to study whether it is approaching online ordering correctly, said Joanne Woytek, NASA SEWP manager” March 2001 (article on Falling Short of the Paperless Standard) -“More than 60% of users … said they preferred using a different system…Over half said their productivity had not increased” -“[Deidre} Lee agreed with some of the report’s criticism and that … DCMA .. Is working to improve the system.” The following three slides are from 1998/1999 presentations

  4. END TO END ELECTRONIC ORDER PROCESSING Improved Web Interface Electric Press - www.efed.com Integrate SEWP RFQ, PR, and PO processes with Agency Financial Processes On-Line ordering across multiple Contracts/Vehicles Slide from 1998-99 Next Steps in EC

  5. On-Line Baskets from End-User Off-line (e.g. phone) On-line (e.g. passed through Agency Procurement System) Purchase Order Generation Based on End-User basket Based on New basket From Agency system Slide from 1998-99 CO Improvements

  6. Agency Integration Agency System Electronic or Paper (basket) PR PR Q U O T E P O Order (PO) Slide from FY1998-99

  7. 10 Years Later Good News Centralized Financial Systems Procurement / Contract Management Systems Tied into Financial Systems to some extent Output is primarily paper or paper-like Delivery Orders Not so Good News Most labor intensive/time filling/error-prone SEWP process is Order Processing Requires fax/e-mail attachment Human interpretation of different forms, procurement quirks, etc. Data entry Paper scanning

  8. Solution - Same as 10 Years Ago SEWP on-line tools for quoting Agency utilizes centralized financial/procurement systems to create, track and report on procurement actions Order information electronically sent to SEWP Program Office along with electronic order form SEWP Program Office automates data entry based on electronic link to Agency’s procurement system

  9. Solution – Where are We Now? NASA’s procurement system is PRISM from CompuSearch Compusearch and SEWP Program Office are collaborating on link between PRISM and SEWP Goal is to have prototype ready for use by Jan. 2010 Encourage Compusearch customers who utilize SEWP to incorporate the SEWP link Consider expansion to similar procurement systems

  10. Goals / Objectives Reduce processing time from hours to minutes Reduce resources dedicated to order processing Concentrate on customer service Increase QA Reduce possibility of lost/delayed orders Reduce errors Happy customers! Happy Program Staff! Happy Contract Holders!

  11. Notes

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