Presented by: Fleet Logistics Center Pearl Harbor

1. Contractor Operated Parts Store (COPARS) for NAVFAC HI Contract Industry Day Presented by: Fleet Logistics Center Pearl Harbor

2. Opening Remarks LCDR Peter Braendeholm Director, Installation Support Department NAVSUP Fleet Logistics Center Pearl Harbor

3. Agenda • 0930 – 0940 Introduction & Opening Remarks • 0940 – 0950 NAVFAC HI Overview • 0950 – 1000 Scope & Performance Work Statement Review • 1000 – 1015 Contracting Overview • 1015 – 1030 Closing Remarks

4. Key Points • Submit all questions, comments, suggestions – via email – to Mr. Bruce Ayres by 2:00PM EST Monday, 15 October 2012 • These slides and Industry Day attendee list will be posted on NECO (https://www.neco.navy.mil/) and GSA eBuy (ebuy.gsa.gov) • Nothing said here today will qualify the terms and conditions of the RFP • No final decisions have been made in posting an RFP and a final PWS • Your questions and comments may be taken into consideration in the development of a RFP

5. NAVFAC HI Transportation Overview, Scope & Performance Work Statement Review

6. FLC PH NAVFAC Support Mission Fleet Logistics Center Pearl Harbor, NAVFAC Support Division (C444) provides resources and management oversight for NAVFAC HI vehicle repair shops to perform vehicular repair and maintenance operations - Our customer depends on us to deliver our products and services at the right time, at the right price, and in the most cost effective manner possible.

7. NAVFAC Hawaii Mission Naval Facilities Engineering Command, Hawaii (NAVFAC Hawaii) provides a single touch-point for best-value engineering, public works, and acquisition services in Hawaii to Navy, Marine Corps, Department of Defense (DoD) and other federal agency clients.

9. PWS Overview • Contractor run store, cost effective products with timely response to demand • Potential for $1-2M in annual sales through the store • Contractor should have reach back ability with warehouse/store on island to rapidly obtain items not in stock • On-site store location • Inventory based on historical purchases, vehicle equipment inventory, Government furnished lists and contractor experience • Fast movers, high demand items • Provide on-site management, maintain adequate inventory levels, stocking/restocking of shelves, customer service, check-out duties….

10. Types Of Material • Automotive Repair and Replacement Parts – Batteries, filters, valves, brake pads, brake shoes, bulbs, alternators, spark plugs, etc. • Tires – Cars, trucks, cranes, forklifts, jitneys, flight line equip, etc. • Vehicle Cleaning Supplies – Car wash, wax, tire cleaners, etc. • Fluids and Chemicals – Antifreeze, motor oil, etc. • Specific tools- Fasteners and Hardware, Tune-Up Kits, etc.

11. PWS Overview • Contractor will have full project management discretion to employ state-of-the-art methodologies • Look for ways to improve efficiency • Look for ways to cut cost • Government Furnished Property/Equipment • 490square feet of warehouse space embedded at B35 • Warehouse shelving available • Free electricity (must remain energy efficient through)

12. Conclusion • NAVFAC HI is the single touch-point for best value engineering to many HI military facilities and locations. • A contractor run store and catalog is essential to provide NAVFAC cost effective material in a timely manner. • Funding is austere and NAVFAC requirements continue to grow.

13. Contracting Overview

14. Estimated Milestones • 15 Oct 12: Submit all questions, comments, and suggestions from Industry Day to Mr. Bruce Ayres • 02 Nov 12: Issue RFP • 14 Nov 12: Site Visit • 03 Dec 12: Quotes Due • 21 Dec 12: Award • 04 Feb 13: Begin Performance (All dates are approximate)

15. Acquisition Strategy • Fair opportunity through full and open competition • Type of Award • Single Award • Firm Fixed Price (FFP) • Requirements Contract (FAR 16.503) • Term of Award • Base performance period with 2 one-year option periods • Approximate award date of 21 Dec 12 • Anticipated performance period 04 Feb 13 to 03 Feb 16

16. Acquisition Strategy • Requirements Contract (FAR 16.503) • Based on filling actual purchase requirements for supplies, with deliveries to be scheduled by placing orders with a single contractor. • Performance Work Statement (PWS) • Details established upon award • Period of performance • Max/Min quantities the Government may order (Dollar Limit) per order and per contract period.

17. Acquisition Strategy • Other Requirements • Ordering Procedures • Payment Instructions (Government Purchase Card) • Identification of PCO, COR, and other applicable administrative function POCs • Phase in/out plan • Base Access (Rapid Gate Pass) • List of Documents, Exhibits, and other Attachments • Test Market Basket • Corporate experience and past performance form • Government Furnished Property List

18. Source Selection • The Government will conduct a best value source selection utilizing Lowest Price Technically Acceptable (LPTA). • Quote must demonstrate to the Government’s satisfaction that the contractor is capable of successfully performing the solicitation requirements and overall program objectives. • Cost savings through efficiencies.

19. Source Selection Overview • Choose the contractor that provides the best value to the Government in a LPTA process • Goal: To get the best-value for a Automotive Contractor Operated Parts Store in support of NAVFAC Hawaii’s Mission • Ensure the mission will be met prior to awarding a contract

20. Submission Requirements • Three (3) evaluation factors • Factor 1: Technical • Sub-factor 1 – Management and Staffing Plan • Sub-factor 2 – Transition/Startup Plan • Sub-factor 3 – Operating Procedures • Factor 2: Past Performance • Relevance and Quality • Factor 3: Price • Test Market Basket • Follow specific instructions listed in RFP

21. Proposal Development • Understand program objectives • Be attentive to all parts of the RFP • PWS • Terms and conditions • Submission instructions and evaluation criteria • Demonstrate the ability to comply with requirements and implement the proposed approach • Substantiate all claims regarding performance history

22. Typical Quote Shortfalls • Not being responsive to the RFP • Regurgitating the PWS • Quote instructions not followed • Statements in the quote are not well supported • Quotes are not well organized • Past performance POCs are not current • Not signing RFP or providing all requested information • Not acknowledging or signing all amendments • Arithmetic and/or spreadsheet formulas are incorrect

23. Summary • Keys to developing a good proposal • Understand the RFP requirements • Understand the evaluation criteria • Follow the submission instructions • Ensure that your quote • Provides traceability throughout the quote between price and PWS • Substantiates all claims • Helps the evaluator – so there is not guessing or searching for answers • Questions and comments to Mr. Bruce Ayres (bruce.ayres@navy.mil)

24. FLCPH Points of Contact • Ms. Felicia Heard (KO) – 808.473.7543 • Kathy.atoigue@navy.mil • Mr. Bruce Ayres (CS) – 808.471.1877 • Bruce.ayres@navy.mil • Mr. Hayden Hu (DSBP) – 808.473.7583 • Hayden.hu@navy.mil

25. Mahalo Thank you