SIS – Simplified Interline Settlement Financial Processes

SIS – Simplified Interline SettlementFinancial Processes SIS Awareness Regional Workshop, Nairobi May 2011 Adina MINCULESCU SIS Operations Manager, IATA

Agenda Settlement: Form 1 vs. SIS IS Calendar & ICH Calendar IS Dashboard Late Submissions Suspension and Re-Instatement Reports SIS P3 – Nairobi Workshop - Financial Processes

Settlement: Form 1 vs. SIS ARC COMPASS™ ICH F12 Upload / IS-WEB ICH F3 remainsACH Settlement Sheet unchanged non migrated claims ACH Recap Sheet ICH / ACH Billed Entity Billing Entity IS-WEB IS-WEB “Digital Signature” Company IS-XML IS-XML Billing & Invoicing Processes Overall Processes Overall Processes Central Repository Prorate Engine IS-IDEC IS-IDEC Processes at time of Sales NFP engine Usage File Integrated Settlement SIS P3 – Nairobi Workshop - Financial Processes

IS Calendar Submission Opens a few hours after previous period Submission Deadline Output Generation is two days after Submission Deadline Submission Opens before Output Generation of previous period SIS P3 – Nairobi Workshop - Financial Processes

IS & ICH Calendar IS Submission Deadline is linked to ICH Closure Day There is enough time to process the files submitted just prior to the deadline SIS P3 – Nairobi Workshop - Financial Processes

IS Dashboard SIS P3 – Nairobi Workshop - Financial Processes • Designed for Directors, Managers, etc • Includes Pax, Cargo, Miscellaneous and UATP • Consolidated and detailed viewGives billing carrier a great overview on files and invoices; and also shows the status of each invoice • Shaped to your needsFilter Criteria allow great report flexibility • Billing Member (in case of sponsored / aggregated members) • Billed Members • Billing Category • Settlement Method (ICH, ACH, Bilateral, etc) • Invoice Status • DownloadableReport can be downloaded in Excel / csv format (the colored dots are converted into codes)

IS Dashboard – When to use it 1/2) SIS P3 – Nairobi Workshop - Financial Processes Multiple submissions by billing carrierSIS allows multiple submissions per billing category and dayfrom your head office, decentralized teams, outsourced providers etc IS Dashboard gives you an overview as well as details in order to keep track and control the files / invoices submitted Invoices or File failed validationThe alert for the validation failure might be sent to the expert in charge.However the Director, Manager, etc. would like/need to know this as well (without receiving an email alert) IS Dashboard allows Directors, Managers, etc. to see this information at their discretion (without receiving a “failed validation” email alert)

IS Dashboard – When to use it 2/2) SIS P3 – Nairobi Workshop - Financial Processes Late SubmissionsIf your file (IS-IDEC or IS-XML) is late (after the IS-Submission Deadline), then you would like to tell SIS, that a specific file / invoice has to be handled as “Late Submission” IS Dashboard is the place to mark files / invoices as as “Late Submissions” Increase Period within current billing monthYou have submitted a file after the IS-submission deadline. It failed validation, but you do not want to go through “Late Submission”. IS Dashboard allows you to increase the billing Period within the billing month; the invoices / file is then processed.

Invoice or File Status Invoice Details (when received, when processed, etc.) Download (csv) Search / View Criteria (e.g. Validation failed) SIS P3 – Nairobi Workshop - Financial Processes SIS P3 – Beijing Workshop - Financial Processes April 2011

Late Submissions 2 5 7 6 1 4 3 Inform CH ICH / ACH Alert Integrated Settlement Create invoice & flag Billed Entity Billing Entity IS-WEB IS-WEB Alert IS-XML IS-XML Accept - Passes validation - Normal process Submit invoice IS-IDEC IS-IDEC Decline - Fails validation Submit invoice  flag on dashboard SIS P3 – Nairobi Workshop - Financial Processes

Late Submissions – Solution (1/2) Billing Carrier • Contacts ICH or ACH Operations as today • IS-WEB: flags the invoice directly • IS-IDEC & IS-XML: submits the file • “Processing Dashboard”: flags the file or invoice(s) SIS: • Based on flag  alert to ICH or ACH Operation • IS-Validation will be completed ICH or ACH Operation • Based on alert: accepts or declines “Late Submission” SIS P3 – Nairobi Workshop - Financial Processes

Late Submissions – Solution (2/2) SIS: • ICH or ACH Operation – accepted • Invoice(s) go through whole IS process • Settlement File to ICH or ACH • ICH or ACH Operation – declined • Invoice(s) remain on Validation Failure ICH or ACH Operations • Alert to billed carrier SIS P3 – Nairobi Workshop - Financial Processes

Suspension & Re-Instatement Member Profile 3 6 5 1 4 Set suspension flag ICH / ACH Remove flag ICH: flagged invoices for information Billing Entity IS-WEB Alert 2 Flag invoices - Already processed - New submissions IS-XML Remark Screen & Report Resubmission Screen & Report IS-IDEC SIS P3 – Nairobi Workshop - Financial Processes

Suspended Members 1/2 • Suspension Flag in Member ProfileICH or ACH Operations set suspension flag in Member Profile& defines number of periods to be flagged retroactively • Flag transaction in SIS • SIS flags already processed invoices (retroactive flag) • SIS flags all new submissions • Optional alert to billing carrier • ICH (only) • SIS submits suspended invoices to ICH for information only (no settlement) • Shown in ICH on an F3 suspended member report • Excluded from the normal ICH F3 settlement report SIS P3 – Nairobi Workshop - Financial Processes

Suspended Members 2/2 • Remark screen and suspension reports • Billing carrier can enter remarks to invoices which will be shown in all future reports • Suspension reports shows all suspended invoices Normal process as today until “re-instatement” of member • Suspension Flag removed in Member Profile • ICH or ACH Operations remove suspension flag in Member Profile • Re-submission of processed invoices for settlement • Carrier can re-submit already processed invoices to ICH and ACH • Suspension report will be updated automatically Note: “Bilateral” invoices are not impacted SIS P3 – Nairobi Workshop - Financial Processes

Reports Overview SIS P3 – Nairobi Workshop - Financial Processes A variety of reports are available in SIS All reports are displayed immediately on the screen and can be downloaded in PDF or csv Payable invoice report Analysis Reports Processing Reports Operational Reports Member / Contact Reports SIS Usage Report

Questions? We’d be glad to address all your questions through the SIS Forums, register for an account at: www.iata.org/SISForum Thank you. SIS P3 – Nairobi Workshop - Financial Processes

SIS – Simplified Interline Settlement Financial Processes