Technology Readiness Tool Demonstration for SRCs

1. Technology Readiness ToolDemonstration for SRCs 02.14.2012

2. Contributors • Douglas Levin – Executive Director, SETDA • Geoffrey Fletcher – Deputy Executive Director, SETDA • Steve Garton – Coordinator of Educational Technology, Maine; Smarter Balanced • Wes Bruce – Chief Assessment Officer, Indiana; PARCC • Bryan Bleil – VP, Online & Technology Implementation, Pearson • Abbie Dombrock – Project Manager, Pearson Technology Readiness Tool

3. Agenda • SRC Community and Resources available on www.assess4ed.net • Background and Overview of the Technology Readiness Tool • Roles and Responsibilities • Demonstration of the Tool • Timeline of Events • Q&A Technology Readiness Tool

4. www.assess4ed.net • Sign up for the private group on www.assess4ed.net to facilitate communication and collaboration among the SRC community

5. Consortia Assessments: Online Delivery by 2014-15 Technology Readiness Tool

6. Technology Readiness Tool • Jointly issued by Smarter Balanced & PARCC, with SETDA as partner • Pearson contracted to develop • Consortia will provide tool to the states to deploy in six data collection windows between 2012 and 2014 • Will collect local data to determine technology readiness for online assessments, and provide gap analysis • Data to support local/state/national planning for the transition to consortia assessment systems Technology Readiness Tool

7. Measuring Local Readiness Readiness for online assessments has different dimensions: • Computers & other devices • Minimum system requirements • Ratio of devices to test-takers • Including testing window and session scheduling • Network and infrastructure • Bandwidth, network utilization, size of content • Personnel (staffing & training) Technology Readiness Tool

8. Initial Data Collection – Spring 2012 Technology Readiness Tool

9. Roles and Responsibilities • State Readiness Coordinators (SRCs) • Serve as primary point of contact for working with Pearson and the consortia • Will be responsible for communicating to and training district/local staff Local Staff • Upload or enter data for each school • Communicate when they are “finished” with data entry for a particular readiness assessment window Depending on each state’s available data, role structure and level of desired control, some tasks may be completed by the SRC and/or by the local staff • Entering and maintaining organizational data • Entering and maintaining user accounts • Entering some device, test-taker, infrastructure, and personnel data Technology Readiness Tool

10. Demonstration of the Technology Readiness Tool • Batch File Importing and Exporting • Organizational data, account data, and school readiness data can be uploaded via files. Organizational and account files can be uploaded by state or district administrative users. School readiness data can be uploaded by all users. • Most SRCs will use this functionality to set up and maintain organizations and user accounts. SRCs can add district administrative users and district organizational data. District administrative users can add school organizational data and user accounts for school personnel. • Using Organizational Management and User Accounts and Permissions screens • Expected to be used by district administrative users in most cases for adding or editing organizations or user accounts one by one Technology Readiness Tool

11. Demonstration of the Technology Readiness Tool • Entering device, test-taker, infrastructure, and personnel data • Can be entered at the state, district, or school level • Can be entered via auto-populate and survey or import • Partial data can be added • Viewing results • Results for each dimension at the Consortia, State, District, and School levels • Completeness report available at Consortia, State, and District levels to assist in follow-up Technology Readiness Tool

12. SRC Responsibilities – Spring 2012 Technology Readiness Tool

13. Final Q&A • Questions? • Please submit questions via chat box • If you have questions after the presentation, you may post them to the SRC group at www.assess4ed.net. • Contacts for additional follow-up: For questions about implementing the Technology Readiness Tool within your consortium: • Smarter Balanced: SBAC@wested.org • PARCC: Stephanie Jacobs, sjacobs@achieve.org or 202-419-1540 For questions about www.assess4ed.net or the SRC community: Geoff Fletcher, SETDA, gfletcher@setda.org For questions about the Technology Readiness Tool and timeline: Abbie Dombrock, Pearson, TechReadinessTool@pearson.com or 888-323-8757

14. Screenshots from the Demonstration The following slides are screen shots from the demo showing the major user functions and tasks the Technology Readiness Tool supports. ALL DATA ON THE FOLLOWING SCREEN SHOTS IS NOT REAL DATA AND DOES NOT REPRESENT ACTUAL INPUTS OR RESULTS.

15. Batch File Importing and Exporting All users will have access to this page for loading files. SRCs and district_admin users will be able to load Organizational and User Account files. All users may load Devices and School Survey files. Technology Readiness Tool

16. Organizational Management Screens SRCs and district_admin users may use this area of the tool to maintain organizations, although most initial setup is expected to be done by SRCs through uploading an Organizational file from the Batch File Import & Export screen. Users may enter the School Survey Questions area from this screen. Technology Readiness Tool

17. User Accounts and Permissions Screens SRCs and district_admin users may use this area of the tool to add or maintain user accounts, although most initial setup is expected to be done by SRCs through uploading a User file from the Batch File Import & Export screen. Technology Readiness Tool

18. Device Inventory Management Screens All users may use this area of the tool to add and maintain device inventory. Device information also may be added through uploading a Devices file from the Batch File Import & Export screen. Technology Readiness Tool

19. Device Inventory Management Screens Devices may be entered by running the auto-populate functionality to collect the specifications of the computer on which it is run. The user will complete adding a device by selecting the appropriate choices from drop-down menus. The user may choose to indicate a count of the computers that have the same device specifications. Technology Readiness Tool

20. Entering Test-taker, Infrastructure, and Staff & Personnel Data All users will have access to complete readiness data entry by filling out the answers to the School Survey. Users will access this screen from the Organizational Management area. This information also can be imported by uploading a School Survey file from the Batch File Import & Export screen. Technology Readiness Tool

21. Viewing Results Results will be available at the school, district, state, and consortium levels for each dimension. Completion Status results will be available at the district, state, and consortium levels. The following slides show the district and state reports for each dimension* and Completion Status. *Staff and Personnel Readiness Indicators Reports are still under development Sample Reports to demonstrate functionality only. Data is NOT real. Technology Readiness Tool

22. Viewing Results – Device Indicators Sample Reports to demonstrate functionality only. Data is NOT real. Technology Readiness Tool

23. Viewing Results – Network Indicators Sample Reports to demonstrate functionality only. Data is NOT real. SAMPLE REPORTS TO DEMONSTRATE FUNCTIONALITY ONLY. DATA IS NOT REAL. Technology Readiness Tool

24. Viewing Results - Device to Test-Taker Indicators Sample Reports to demonstrate functionality only. Data is NOT real. SAMPLE REPORTS TO DEMONSTRATE FUNCTIONALITY ONLY. DATA IS NOT REAL. Technology Readiness Tool

25. Viewing Results – Completion Status Sample Reports to demonstrate functionality only. Data is NOT real. SAMPLE REPORTS TO DEMONSTRATE FUNCTIONALITY ONLY. DATA IS NOT REAL. Technology Readiness Tool