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Athletics Update

This update outlines the steps taken to address a budget deficit in the athletics department, including expense reductions and revenue adjustments. Key outcomes include full university engagement, data-driven decision-making, and transparent communication.

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Athletics Update

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  1. Athletics Update FAMU Leadership

  2. Athletics Update • Early August new interim CFO comes on-board = fresh look • Mid-August, Board of Trustees sets a $10.2M budget • Lowest allowable spending limit in several years • Late August, budget is booked into accounting system and quickly confirms spending trends heading towards $10.8M. • CFO informs President and he calls for immediate expense controls. • CFO also suggests that $8.9M in revenues set in Board action is aggressive. Three-year revenue trend suggests $8.4M and President supports findings • Lower revenue and higher expense assumptions reveal a $2.4M budget deficit

  3. Interim Controls • President orders the following • Implement Hiring Freeze • Use lower revenue figures and higher expense figures to ensure deficit is realistic • Reassemble Athletic Assessment Team • Senior management team formed to find expense reductions. • Study elimination of Non-essential personnel/reassignment • Study elimination of sports programs • Implement other teams to look at BOG allowable scholarship buy down • Balance Budget – as soon as practical taking into account NCAA and Title IX issues. • In total, approximately 40 senior and mid-level managers, plus students reviewed the issue.

  4. Board of Trustee’s Review • August 2019 Retreat • The Board reviews issues and sets an aggressive budget cap of $10.2M for Athletics • Clearly communicates to President the program must have a balanced budget • September Board meeting • Similar presentation presented as this one to BoT and input received on plan. • Message to President, again, is to ensure a balanced budget occurs and to take all actions necessary. • Board Chair holds bi-weekly meetings with President and key senior managers ensuring on-going accountability and progress. • President is briefed weekly on progress by CFO and has consistently supported all efforts to achieve a balanced budget.

  5. Athletics – Achieving a Balanced Budget • Cure $2.4M budget deficit • Expense Reductions • Staff and operating reductions $800k November 2019 • Reduction of sports programs • Scholarship buy-down $1.0M January 2019 • Increased Title IX funding • Use of Auxiliary Interest • Rebalance student fees • DSO: • Direct Support $500k June 2019 • Loan repayment-$300k • Lowest suggested support level in 3-years • Funds already in the bank • Other Support Organizations • Boosters, Alumni, and others $100k June 2019 • TOTAL $2.4M

  6. Expense Control • $800k in total expense reductions = 8% of budget • Personnel • Salaries • Operating • Reduction of sports programs • Implement in mid-November 2019 • Scholarship buy-down implemented in January 2020 – Spring semester.

  7. Key Outcomes • Achieve a Balanced Budget • Full University Engagement • Aggressive Expense Reductions • Solutions crafted by 40 Key University Stakeholders • Reduced and sensible DSO Support • Data-driven and Informed Decision making – no more budgeting of “hope” • Transparent Communication to Stakeholders

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