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The sad and sorry tale – EDRMS, Business systems and longevity?

The sad and sorry tale – EDRMS, Business systems and longevity?. Barbara Reed Recordkeeping Innovation Pty Ltd. ‘Old favourite’ records system, 1988-2007. Office of Fun Things, 1976-2007. Whole of Govt licencing , 2006. Planned, scoped , partially implemented ‘You Beaut’ system, 2006.

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The sad and sorry tale – EDRMS, Business systems and longevity?

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  1. The sad and sorry tale – EDRMS, Business systems and longevity? Barbara Reed Recordkeeping Innovation Pty Ltd

  2. ‘Old favourite’ records system, 1988-2007 Office of Fun Things, 1976-2007 Whole of Govt licencing, 2006 Planned, scoped , partially implemented ‘You Beaut’ system, 2006 Directive for shared RM services – ‘You Beaut’ 2006 Paper

  3. ‘Old favourite’ records system, 1988-2007 Office of Fun Things, 1976-2007 Whole of Govt licencing, 2006 Migration 1 ‘You Beaut’ system, 2006 Paper & Electronic Directive for shared RM services – ‘You Beaut’ 2006 Paper Film, culture and good stuff, 1984-2008 Migration Migration 2 (or 1.5??) Migration Department of Social Engagement, 2007- Paper & Electronic Paper Paper & Electronic Ability Agency, 1980-2007 Migration 3, (or 3 and 4) ‘You Beaut’, 2008-

  4. Directive for shared RM services – ‘You Beaut’ 2006 Fun Things ‘You Beaut’ system, 2006 Ability Agency: ‘You Beaut’ system, 2005-2007 ‘You Beaut’, 2008- Department of Social Engagement, 2007- LPM’s records LPM business systems Licence to Print Money Scratchy dumps of data! LPM business systems LPM’s records ‘Private’ Licence to Print Money

  5. So, what’s the point? • Sustainability needs to be addressed immediately (not in the future) • Migrations are happening ALL the time • They are not being done well • They are often driven by vendors • They are not scoped, costed or considered seriously • Bad migrations lead to worse migrations • Business (and RM) isn’t getting this • Records ‘don’t exist’ within business systems • Disasters await!

  6. What to do • Electronic Recordkeeping Metadata Standards • Document configurations • Document migration decisions • Involvement in early stages of privatisation/outsourcing • Proactive involvement in business systems design

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