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Budget Committee Meeting

Budget Committee Meeting. North Colonie Central Schools March 8, 2012 Shaker High School Media Center. Agenda. Equipment (Schedule C) An overview of budget materials Long term plans Technology School Bus Replacement Maintenance Vehicles and Equipment Maintenance Projects (Schedule D)

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Budget Committee Meeting

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  1. Budget Committee Meeting North Colonie Central Schools March 8, 2012 Shaker High School Media Center

  2. Agenda Equipment (Schedule C) An overview of budget materials Long term plans Technology School Bus Replacement Maintenance Vehicles and Equipment Maintenance Projects (Schedule D) An overview of proposed maintenance projects for the upcoming school year Interfund Transfers (Schedule E) An overview of proposed construction projects

  3. The Twin Pillars We continue to rest our success on the twin pillars: Outstanding Student Achievement Tradition of Fiscal Prudence

  4. Technology

  5. IT Equipment – 5 year comparison

  6. Equipment for Information Technology for 2012-13

  7. What does $200,000 purchase in Instructional Technology? First priority will be classroom computers, and replacements for library and computer lab computers as feasible. Second priority will be to replace aging or failing workstations in all instructional areas

  8. Infrastructure, Design and Support Second half of two-year redesign and replacement of server structure 4-year replacement cycle for network switch/routers Update/upgrade of wireless access system Replacement cycle for battery-based power backup systems (UPS) Total proposed cost is $100,000

  9. Equipment for Information Technology for 2012-13 Administrative Equipment 4-year Replacement cycle for all office and clerical support Specialized printer and scanner needs Estimated cost: $25,000 Non-Public School Equipment Mandated by SED Driven by student enrollment Allows non-public schools to benefit from our purchasing policies and discounts Estimated cost: $13,000

  10. School Bus Replacement

  11. Transportation Department Facts 76 school vehicles in fleet 849,000 miles traveled in 2010-11 Approximately 5,800 students assigned to ride buses every day 54 Morning and Afternoon bus routes every day 1 Afternoon-only bus routes every day Transport 507 students to 39 non-public schools

  12. Transportation Department Facts DOT pass rating has been above 95% for 9 of the last 10 years (97.4% in 2010-11) Buses are serviced every 40 calendar days, or 2,000 miles – whichever comes first Most buses require significant body work after 8 years

  13. Bus Replacement Schedule Purchased 7 buses in 2011-12 For 2012-13, propose purchasing 7 buses at a cost of $776,000 (See handout)

  14. Body Rot

  15. Body Rot!!!

  16. Maintenance Projects

  17. Maintenance Projects – 5 year comparison

  18. Maintenance Department Facts 12 District Locations with over one million square feet of occupied space and roof area 14 Additional buildings/storage structures 13 security systems with 22 DVR’s and over 200 cameras 38 Heating System Boilers Over 100 Air Handling, Roof Top, Energy Recovery Units Over 150 rooftop exhaust fans Over 175 heating and domestic water pumps Over 2,500 windows and associated door hardware Over 3,000 doors, locksets and associated door hardware Over 4,000 plumbing fixtures Over 20,000 electrical fixtures and components

  19. Maintenance Department Facts 284 acres of property 8 Playgrounds 21 Interscholastic practice/playing fields 5 Premier Interscholastic fields 20 parking lots Over 3 miles of roadway and walkway maintained Work Orders On average between 3,000 and 4,000 per year

  20. Maintenance Proposed Maintenance Projects for 2012-2013 school year total $178,100 This is an increase over 2011-12 budget ($110,000), but less than 2010-11 budget ($210,000) The increase this year is primarily due to needed sectional boiler preventive maintenance at four buildings (Blue Creek, Forts Ferry, Loudonville, Shaker High School)

  21. Maintenance Budget Projects LO Stairwell to Playground FF Auditorium Doors Regasketing of sectional boilers at BC, FF, LO and SHS LCD Projector Mounts at SHS, JHS, Elem.

  22. Transfer to Capital Fund Projects – 5 year comparison

  23. Transfer to Capital Fund Projects Blue Creek Elementary Replace composite panels on the exterior of the 1991 addition breezeway area Estimated Cost: $50,000 Remove existing gymnasium folding door and replace with pull curtain Estimated Cost: $15,000 Boght Hills Elementary Remove ’91 Addition boilers; Re-pipe to newer existing boilers; replace circulating pumps Estimated Cost: $35,000

  24. Transfer to Capital Fund Projects Forts Ferry Elementary Remove existing gymnasium folding door and replace with pull curtain Estimated Cost: $15,000 Loudonville Elementary Replace original unit ventilators and energy management controls; includes asbestos abatement Estimated Cost: $250,000

  25. Transfer to Capital Fund Projects Shaker Junior High School Replace original unit ventilators and energy management controls; includes asbestos abatement Estimated Cost: $765,000 Replace main stage and TV studio curtains with permanently fire rated curtain Estimated Cost: $20,000 Replace auditorium Air Handling Unit (AHU) Estimated Cost: $150,000

  26. Transfer to Capital Fund Projects Shaker High School Replace M-Wing transformer, 4wire, 480V to 208/120V secondary Estimated Cost: $75,000 Provide Air-conditioning for LaFollette and Taft IT /data closets; tie units into back-up generator Estimated Cost: $60,000 Replace last set of Variable Frequency Drives (VFD’s) on main boilers pumps Estimated Cost: $10,000

  27. Transfer to Capital Fund Projects BC ‘91 Addition Exterior panel replacement SHS Transformer to be replaced SHS Boiler Room Boiler Pump Variable Frequency Drives replacement SJHS Stage Curtains replacement and permanent fire rating SJHS Univent replacement

  28. EXCEL Aid Funding Total EXCEL Aid Available: $1,870,204 2008 $7.0 Million EXCEL Bond Issue $1,106,656 2010-11 & 2011-12 Latham Ridge Transfer to Capital $314,110 2012-13 Loudonville, SHS, SJHS Transfer to Capital $449,438 See handout

  29. Upcoming Meeting Schedule * All meetings will begin at 7:00 p.m. in the SHS Media Center unless otherwise noted.

  30. How to stay informed Budget & Finance page on district website contains many resources Past presentations and videos from earlier this year Detailed information on tax levy cap Relevant budget news articles from around the area Timeline of events for the remainder of budget season

  31. How to stay informed Follow along online – participate in the budget process from home via the live-stream feed Frequent Superintendent budget videos on Facebook during budget season Full budget meeting recaps available on district website

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