Way describing how to Backup QuickBooks Desktop company file (1)

1. Waydescribinghow toBackupQuickBooksDesktop companyfile • You shouldregularlyBackupQuickBooks Desktopcompanyfile. This ensures you'llalways have arecent copy of yourcriticalaccountrecords shouldadata losscome off. QuickBooks makes this easy with options for setting the reminder frequency for backups, formatting each floppy disk during backup, vindicating dataintegrity,andscheduling backupsatsetintervals. • It's recommendedthatyoubackupyourdata filesdaily.Atthe end ofeach month,make a backupwhich is kept off- site. Save these yearly backups until the end of the time. At the end of the time, make a backupofthecompanyfiles tokeepout-site. • ManuallyBackUpFile • You canmanually back up a company file,or youcanback upacompany file automatically.To manually backupacompanyfile,completethefollowing steps. • ManuallyBackUpCompanyDataFile • FromtheFilemenu,choose BackUp. • ClicktheBackUpCompanyFiletab. • Click the Browse button tochange thefilename and indicate the backupposition. • ClickSave. • OptionalSelectotherparticularsinBackUpOptionsarea. • ClickOK. • Still, first back over to your hard drive, If you have difficulty backing up directly to a CD- R or CD- RWdrive.also,usethe windowsexplorer oryour CD"burner"softwaretobackupthefiletoCD. • AutomaticallyBackUpFile • QuickBooks has twoautomaticmethods to backupyourfile.The firstapproachcreates abackupfile eachtime you close the file.You setthefrequency ofhow frequentlyQuickBooks createsthe backup. QuickBooks stores thisbackupfile onyourharddrive under theQuickBooks directoryinabrochure named"AutoBackup". • The alternate method lets you record an unattended backup. This means you don't have to be working in QuickBooks, or indeed at your computer. This backup file can only be stored on a original or network harddrive. Thecompanyfilemustbeclosedduringalistedbackup. • AutomaticallyBackUpWhen ClosingFile

2. FromtheFilemenu,choose BackUp. • ClicktheScheduleaBackuptab. • Clickthe automatically back over whenclosingdata fileevery box. • Entertheapplicablereverseupfrequency. • Makeapplicable selectionsintheQuickBooks Backupwindows. • ClickOK • AutomaticBackup • ScheduleUnattendedBackup • FromtheFilemenu,choose BackUp. • ClicktheScheduleBackuptab. • ClicktheNewButton. • Makeapplicable selectionsinthe ScheduleBackupwindow. • ClickOK tosavethenewschedule.