CLASSIFICATION & POSITION MANAGEMENT: An Overview for Supervisors Module 7 National Guard

1. CLASSIFICATION & POSITION MANAGEMENT: An Overview for Supervisors Module 7 National Guard Technician Personnel Management Course 1

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4. POSITION MANAGEMENT... WHO’S INVOLVED? - Chief, NGB - NGB-J1-TNC - OPRs - HROs - Manpower - Managers/Supervisors 4

5. PROCESS... • POSITION DESIGN CONSIDERATIONS • Efficiency • Motivation • Supervisor to Employee Ratio 5

6. CLASSIFICATION “The process of determining the appropriate pay plan, series, and grade of a position based on its designated duties and responsibilities, and consistent with prevailing laws, standards, and guides.” 6

7. CLASSIFICATION... Example of Technician Classification & Grading TitlePay PlanOccupational SeriesGrade Human Resource Specialist GS - 0201 - 11 Aircraft Mechanic WG - 8852 - 10 GS: General Schedule (administrative/managerial/professional; “white collar” jobs) FWS = Federal Wage System (trades & skilled labor; “blue collar” jobs) WG = Wage Grade WL = Wage Leader WS = Wage Supervisor 7

8. A POSITION DESCRIPTION (PD)... • OPM Issues Classification and Job Grading Standards that are used to develop PDs • PD Provides a basis for Performance Standards • PD Formalizes decisions on assignments, responsibilities, authority, and required Knowledge/Skills/Abilities (KSA) • PD Helps achieve: • Equal pay for equal work • Getting qualified people for the job • Human Resources Development • Career development 8

9. CLASSIFICATION... • MAJOR DUTIES ON A PD • Should be listed in descending order • of importance • Should comprise 25% or more of a position’s duty time • Should generally be regular and recurring • PDs “reflect” rather than “prescribe” • duties assigned by supervisors 9

10. CLASSIFICATION... • PD’S (Continued) • “OTHER DUTIES AS ASSIGNED” • Statement allows flexibility to assign work, but supervisors should exercise care to not assign duties that are inconsistent with employee’s position & qualifications 10

11. POSITION DESCRIPTION EXAMPLE • Note – Block 20 (Supervisory Certification) • Supervisor has read the PD • Supervisor is certifying it is the correct PD for the technician in the position • Supervisor understands the duties to be performed by the Technician

12. ROLE OF THE STATE CLASSIFIER • Provide Classification advice/assistance • Review/process Exception PDs • Conduct studies and desk audits 12

13. ABOUT DESK AUDITS • A fact-finding visit to the job site • Supervisor or Employee may request if questioning the title, series, or grade • Incumbent and supervisor are interviewed • Vacant positions can be audited via discussion with the supervisor • Group audits can be conducted when several incumbents occupy Identical Additional (IA) positions 13

14. AUDITS ARE NEEDED DUE TO... • Reorganization • Need for periodic review to ensure accuracy • Issue of new OPM Classification Standards • An employee’s request for reclassification • New technology/equipment affecting a job • Requirement levied for a special Classification survey 14

15. COMMON ISSUES FOR SUPERVISORS • Requests for Position Upgrades • Desire for more compensation does not justify a Desk Audit • Evaluate the Position not the Person; Are assigned duties consistent with PD, or, being performed under another PD? • Classification Review Authority PD Release • “CRA” Implements new PD’s • Don’t act on CRA’s or new PD’s until notified through HRO • Supervisor & Employee certification on OF-8 • Standard PDs are the norm • “Exception PD” or “Amended PD” may be required for unique situations; contact State Classifier for Assistance • Other Duties As Assigned • Use good judgment in assigning non-standard duties 15

16. Questions? State Classifier: Haydee Sullivan haydee.e.sullivan.civ@mail.mil DSN: 489-4730/Cml: 518-786-4730 Assistant Classifier: Lisa Ashley lisa.a.ashley.civ@mail.mil DSN: 489-4978/Cml: 518-786-4978 16