Managing Energy Costs & Creating a Conservation Culture

1. Managing Energy Costs & Creating a Conservation Culture

2. Today’s Key Points • Good energy management starts with a baseline! • You don’t have to be an expert to manage energy and find savings opportunities • Energy management MUST be included in a good Maintenance and Operations (M&O) Program!

3. Energy is on Everyone’s Mind

5. Electric going up, up, up

6. Energy Use in America • 30% of energy in buildings used inefficiently or unnecessarily • $20Billion would be saved if the energy efficiency of commercial and industrial buildings improved by 10 percent.

7. M&O: Budgets and Staffing Have Not Kept UpM&O Spending as a % of NCE

8. Energy Fact #1 Energy management is a major budget issue for schools. • Schools spend $8 billion annually on energy. • Energy expenses represent 16% of a school's controllable costs.

9. What We See Every Day in Schools . . . • “We just pay the bills” • “We don’t have the information to better manage this resource” • “We don’t have a way to compare schools to each other” • “The board is entertaining a proposal to outsource energy management that sounds too good to be true because the in house team isn’t doing anything about it.”

10. NBOA Business Officer Survey Independent School Facilities Tour 2011

11. Fast Energy Facts Schools that are NOT managing this pie… • Are spending $60- $100 more per student per year in total energy spend • Use 3-times more energy • Competing with other resources • Classroom • Maintenance • Capital backlog • Needed equipment

12. Fast Energy Facts Schools that ARE managing this pie… • Save 10%-15% by changes in behavior or increased awareness • Save 5-20% by effectively managing, maintaining and operating schools Savings Example: • Average utility costs = $295.13 per student • 10% savings = $29.50 per student annually 1,000 students = $30,000 savings

13. Energy Fact #2 Tracking energy cost and consumption is the foundation • You can save 10-20% by monitoring your energy bills • You don’t know where to improve until you know where you have been

14. Establish Your Baseline • Learn the energy-using patterns for each of your facilities by evaluating your utility bills • What is consuming your energy? • When is it consumed? • How much is being used? • Perform and Energy Audit • Compare Energy Use and Cost overtime and among facilities • Identify energy spikes and billing errors • Keep track of changing utility rates.

15. Goals of Utility Bill Analysis • Validate bills for accuracy and identify errors • Evaluate utility usage trends, patterns, problems, and identify energy waste and inefficient facilities • Motivate the organization to conserve: Establish and monitor programs to reduce consumption

16. Energy Fact #3 Energy improvements in existing buildings do not always require major upfront investments ENERGY SAVINGS

17. Sample of Low Hanging Fruit • A correlation of recent study results places Maintenance and Operations (M&O) as the prime cost savings opportunities in schools around the country. • Predicted savings potential range: • 50%-60% of potential energy savings in existing buildings available through M&O improvements • Up to 80% of potential energy savings in buildings less than 5 years old through M&O improvements

18. Big Opportunities Independent School Facilities Tour 2011

19. Quick Win Independent School Facilities Tour 2011

20. More Saving Opportunities • Misread meters • Malfunctioning meters • Estimated Accounts • Account Ownership Problems • Incorrect units of measure, multipliers, and rates • Electric Demand Reduction • Energy Waste • Inefficient buildings • Malfunctioning equipment • Operational Opportunities • Water Leaks • Oil Bill Problems

21. Recent Studies on Operation • The building condition with the most influence on student learning is air conditioning. (UCLA’s Institute for Democracy, Education and Access; “School Facility Conditions.”) • People are most productive in a room temperature range of 72 – 77 degrees F (ASHRAE Transactions 111 (2):680-686 • Students in a room 72F scored 14% better than those in a 61F room, and 18% better than those in a room at 81F (Council of Educational Facility Planners International; “Room Temperature and Its Impact On Student Test Scores.” • What are your room set point temperatures?

22. Energy Fact #4 Impacts from Energy Programs can be immediate. • HVAC Renovation = 5-7 Years • Lighting and Controls = 3-5 Years • Retro-Commissioning = 1 year • Operations and Behavior Changes = 6 months or less!!!

23. Preventive Maintenance • Possibly the most under-rated aspect of any energy management program. • Where proper Preventive Maintenance (PM) exists, the lowest energy costs/sf are normally discovered • With a PM program, maintenance costs more than Administrators wanted to spend that year, but less than they expected to spend that decade.

24. Conservation Through Preventive Maintenance • HVAC • Replace Air Filters and Belts • Clean Coils • Boiler • Optimize boiler operations and controls. Blue flames and correct control settings are critical! • Perform routine inspections and cleaning schedules • Check and calibrate thermostats/ sensors • Reduce nighttime temperatures setbacks even further • Increase nighttime setback time periods to the maximum time periods (increase an hour or two). • Adjust daytime temperatures and wear appropriate clothing per season • Consider energy surcharges for groups requiring off hour usage and daytime temperatures. • Consider limiting the usage of school buildings after school hours to optimize setbacks.

25. Conservation Through Preventive Maintenance • Refrigeration • Checking temperatures and regulating on refrigerators and freezers • Inspecting compressors and related components • Structure • Re-caulk all open cracks of exterior • Check all outside doors for weather seals. • Limit/restrict usage of outside doors where safely possible. • Do not open windows or doors for ventilation - adjust the system.

26. Conservation Through Preventive Maintenance • Electrical • Use or convert to energy conservative lighting (T-8’s, T-5’s, reflectors, HID) • Inspect Lighting and ballasts • Inspect/Verify Control Settings • Install and check operation of room occupancy sensors • Turn off computers, printers and copiers at the end of each day • Turn off classroom lights after special events and after cleaning • Removal or payback concerning personal appliances • Upgrade of old equipment (transformers)

27. Energy Fact #5 Conservation through behavior changes are effective! • US Department of Education states: “A typical school can save 10%-15% by changes in behavior or by increased awareness.” • Change human behaviors by: • Involve building occupants • Make decision makers aware • Train staff • Reward • Provide information

28. Communication is Key Visible: It must be seen. • If people don’t see it, it isn’t important. Relevant: It must meet a need. • Support comes from those who know the WHY. Responsive: It must support, not hinder. • They work with you when you work with them.

29. Measure Your Success • Track Your Energy Star Ratings • Track Your Green House Gas Emissions • Track your in-house conservation programs

30. Next Steps

31. Creating Goals for an Energy Management Plan • Reduces Energy Costs • Reduces Energy Consumption • Reduces Environmental Impact at Source • Increases Energy Awareness of Personnel • Serves as a Educational Tool • Serves as an Example for the Community

32. Develop a Master Plan • Recommending Operational Changes (low/no cost measures) • Recommendation for cost effective equipment upgrades • Calculate the typical return on investment for energy projects • HVAC renovations = 5-7 years • Lighting and Controls = 3-5 years • Retro-Commissioning = 1 year • Operations Changes = 6 months

33. Getting Started • Utility Management – Need to know how much you use before you can determine how much you can save • Establish a Baseline • Review and Approval Utility Bills • Energy Use Audit of Each Facility • Building Occupancy Profiles • Building Characteristic and Systems • Results – Information needed to determine energy goals and set specific targets for an Energy Management Plan

34. Implementing the Plan • Begin Energy Accounting • Gather all utility accounts • Set up a monthly recording procedures • Record Consumption and Cost • Create a Utility Meter List and Utility Meter Map • Work with campus community focusing on behavioral changes • Implement M&V Plan

35. Manage and Analyze Data • Analyzing and comparing building energy use across facilities and over time • Benchmarking establishes baselines to: • Catch billing errors • Diagnose equipment failures or inefficiencies over time • Present data effectively to decision-makers and other stakeholders

36. In Summary • Good energy management starts with a baseline! • You don’t have to be an expert to manage energy and find savings opportunities • Energy management MUST be included in a good Maintenance and Operations Program!

37. Your Not Alone! • NBOA Facilities Tool Kit • SchoolDude University • Free Resources – links included at the bottom of this presentation • Use your vendors • Steal what is working from your peers Independent School Facilities Tour 2011

38. Best Practices: Key Success Factors Energy Program must: • Be visible to administration, board, staff • Savings develop over time • School specific information is needed • Tweak over time • External support is vital • Should provide guidelines for O&M

39. Additional Resources: • Clean Air Cool Planet • Campus Green Builder • American College & University Presidents Climate Commitment • Energy Star for Higher Education • For more information go to: www.schooldude.com/champions

40. Contact Information • Genevieve Madigan – NBOA Genevieve.Madigan@nboa.net • Rachael Buchanan - SchoolDude.com rlb@schooldude.com • Nick Mirisis – SchoolDude.com nick@schooldude.com • Bill Keslar – Building Solutions bkeslar@buildingsolns.com Independent School Facilities Tour 2011