Design of PGBT Widening IH20 to IH30RFQ.04958-PGB-00-PS-PD

1. Pre-Proposal ConferenceContinuous Illumination Design of PGBT Widening IH20 to IH30RFQ 04958-PGB-00-PS-PD Reginald Valentine Sr. Procurement Specialist May 20, 2019 at 2:00 pm (CST)

2. Agenda NTTA Marketplace Registration General Information Disclaimer Disqualifications Introductions Required Forms 1 3 4 2 5 6

3. Agenda Insurance Requirements Business Diversity Department Upcoming Key Dates Questions and Responses Adjourn Scope of Work 7 8 9 10 11 12

4. Introductions • NTTA Staff Representatives • Procurement Services • Business Diversity • NTTA Key Staff – Subject Matter Experts • Project Delivery Department

5. Disclaimer • Anything stated at this pre-proposal conference is not intended to change any terms and/or conditions stated in the solicitation document. Any authorized changes will be made in writing in the form of a clarification/addendum issued by the Procurement Department.

6. NTTA Marketplace Registration Required nttamarketplace.org A process guide for vendor registration is on the login page under Important Links.

7. Register at NTTAMarketplace.org • Acknowledge All Solicitation Requirements • Submit your questions on the Q&A tab • Notate the due dates • Registration Questions? Email bidpurchasing@ntta.org Register

8. General Information and Forms Read the entire Solicitation document. Questions are submitted via NTTA Marketplace by pressing the solicitation’s Q&A button. All addenda must be acknowledged at time of proposal due date. Submit all required forms signed in blue ink.

9. Don’t Become Non-Responsive or Disqualified! 2 1 3 Late proposals will not be accepted. This is an active Solicitation. Communication related to this Solicitation should only be with Procurement Services and Business Diversity. Communication with anyone outside these departments is grounds for disqualification

10. Disqualifications (RFQ) Qualification must be submitted with response. The submission of price within qualification is grounds for disqualification. The Business Diversity form(s) must be submitted with qualification response. Non-submittal of Business Diversity form(s) is grounds for disqualification.

11. Insurance Requirements Please have your broker/insurance agent review the insurance requirements in this solicitation to make sure your company can meet or exceed the requirements. A certificate of insurance will be required and reviewed for compliance prior to contract execution. 1 2

12. Insurance Requirements Questions related to insurance should be submitted in writing. The written questions will be sent to the Insurance Program Administrator for response. The questions and responses will be released via addendum. 3

13. BUSINESS DIVERSITY

14. Business Diversity Goal It is NTTA’s policy to promote the participation of disadvantaged, minority, women-owned business enterprises (D/M/WBE) in the procurement of goods, materials, supplies and services on any available contracting opportunity.

15. Business Diversity Overview Vendor Resources • ROAD Program • Business Chat Sessions • Vendor Outreach Symposiums • Cooperative Inclusion Plan • Prism Tool • Accepted Certification Agencies • North Central Texas Regional Certification Agency • Dallas/Fort Worth Minority Supplier Development Council • Women’s Business Council Southwest NTTA sets forth diversity goals for each individual procurement.

16. Ensuring Active Participation Numerical Good Faith Effort

17. Numerical = Specific Percentage of Contract Value

18. Good Faith Effort Form

19. Steps to Demonstrate Good Faith Effort Document list of potential D/M/WBE firms contacted. Documented advertising on vendor's website, newspaper ads, etc. Documented telephone communication between the prime and D/M/WBE firms. Please note: BDD will verify information submitted.

20. Who is Required to Complete Form(s)? All primes with or without minority certifications. Prime is a Prime.

21. Checklist • Completed form(s) and supporting document(s) • Accurate information • Response to every question

22. Certifications Recognized by NTTA

23. Resources NTTA.org/procurement/busdiv/complianceandresources D/M/WBE List (maintained by a third party): NTTA.prismcompliance.com/default.aspx Email: businessdiversity@ntta.org NTTA Diversity Policy Business Diversity Department Contractors Compliance Manual Subcontracting Compliance Reference Guide:

24. SCOPE OF WORK

25. Design Services PGBT Continuous Lighting and Electrical System Design

26. Procurement Details Work Scope Continuous illumination of the mainlanes, ramps, and interchanges along the President George Bush Turnpike from IH 20 in Grand Prairie to IH 30 in Garland Design Engineering Services for PGBT Continuous Lighting Procurement Type RFQ Contract Term 5 years D/M/WBE Goal 21% Funding Capital Improvement Fund

27. Multiple Award Conflicts & Limitations Firms and subconsultants cannot be part of NTTA in-house consultant teams • GEC • PMC • MMC

28. Existing Conditions • Facility opened to traffic in stages from 1999 to 2012 • Construction by both TxDOT and NTTA contracts • Multiple land uses along corridor (residential, commercial, mixed use, entertainment) • Existing lighting systems • HPS • Safety lighting at exit and entrance ramps • Underpass lighting most bridges • Continuous high-mast lighting through Irving (by agreement) • Full lighting at main lane plazas and interchanges • Some modifications through improvement projects • Inconsistent light poles (TxDOT mast arm style and NTTA davit arm poles)

29. Existing Conditions • Existing electrical services vary • TxDOT style services for older portions of PGBT (Beltline Rd to SH 78) • NTTA style services (200 amp and 400 amp) in Eastern and Western Extensions • ITS, tolling, existing lighting and irrigation fed from common services • Most existing structures do not have provisions for lighting installation • Widening of PGBT completed or underway from IH 20 in Grand Prairie to SH 78

30. Scope of Work • Develop new NTTA Roadway Electrical System Manual (RESM) • Existing RESM is over 10 years old and based on providing extra capacity for future systems • Update for current technologies (LED) • Blueprint to be used for future NTTA projects • Leverage existing TxDOT and national design criteria • Establish consistencies for ease of maintenance • Inventory existing systems to determine recommendations for replacement versus improvement/updating • Develop alternatives for continuous illumination and underbridge lighting • Comprehensive photometric design • Recommendations for packaging construction packages for staged construction

31. Scope of Work • Develop detailed construction plans for continuous illumination and underbridge lighting • Layouts and line diagrams • Conduits, junction boxes, electrical services, wiring diagrams • Update and/or develop standard drawings • New electrical services as required • Miscellaneous details including structure mounting (blisters) for walls and bridges • Verification of existing overhead and underground utility conflicts • Determine electrical loads and existing power sources to aid in setting new electrical services • Cost estimates at various project submittals • Preparations of specifications and estimates

32. Scope of Work • Recommendations for temporary lighting or maintaining existing lighting during construction • Explore new technologies and best practices for NTTA consideration • Potential infrastructure for future ITS expansions • Remote detection of system failures and performance monitoring • Copper theft mitigation • NTTA will provide existing plans and geotechnical data so designer can determine supplemental service needs

33. KEY DATES

34. Upcoming Key Dates Proposal Due Date June 6, 2019 @ 2:00pm CT May 30,2019 @ 2:00pm CT Deadline to Submit Questions

35. QUESTIONS?

36. Adjourn • Thank you for attending the pre-proposal conference. • We look forward to receiving your proposal.