Ohio National Guard

1. Ohio National Guard Human ResourcesBenefits Leave Administration 5 Jun 2018

2. Leave References • Technician Personnel Regulation (TPR 630)Absence and Leave Program • Ohio Technician HandbookChapter 6 • Human Resources OfficePublic Website: http://hr.ong.ohio.gov 5 Jun 2018

3. Participation Guide 5 Jun 2018

4. Types Of Leave • Annual Leave • Restoration Leave • Absent-US (AUS) • Military Leave • Sick Leave • Family Friendly Leave Act (FFLA) • Family Medical Leave Act (FMLA) • LWOP-Personal (NTE) • Funeral Leave • VLTP ( Donated) • Excused Leave 5 Jun 2018

5. Annual Leave Accrual rates category: For Permanent, Full-time, Indefinite and Temporary • 1-3 years…… 4hrs/pay period • 3-15 years…. 6 hrs/pay period • 15+ years….. 8 hrs/pay • Part-time accrual rate is different • Temporary employees may not utilize annual leave until reaching 90 days of continuous employment. 5 Jun 2018

6. Annual Leave Absolute “Right” of employee; subject to supervisors approval • Can be Denied based on mission • May be taken in the pay period earned • Leave Service Computation Date (SCD) determines leave category • Maximum annual carryover – 240 hrs 5 Jun 2018

7. Annual Leave • May request “Advanced” Annual Leave • The maximum number of hours is limited to that which would be earned up to the end of the current leave year • Separated employees are eligible for a lump sum payment for unused annual leave • Public Law 93-181 provides for restoration of forfeited annual leave 5 Jun 2018

8. Restoration of Annual Leave • Restoration is for scheduled leave that is cancelled due to one of the following: -Exigencies of public business -Sickness of the employee or -Administrative errors • Assistant AG (ATAG-respectively) is approving authority –delegated to HRO • Restored leave must be used within 2 years from the date approved 5 Jun 2018

9. Absent- US (AUS) • Unpaid absence for military duty • Submit a RPA (SF-52) in advance, effective the first day the technician is going AUS • Paid leave may be used intermittently but is discouraged - (*Mil Dep, TSP, QRD) • Pay actions and personnel actions are different • Leave & SCDs may be affected due to absence • Leave is prorated • **Report any and all changes in orders 5 Jun 2018

10. Absent- US (AUS) 5 Jun 2018

11. Absent- US (AUS) Reservist Differential • Pays the difference between civilian pay and military pay and allowances • Must be called to active duty in a title 10 status under specific authorities in support of a contingency • Must be entitled to reemployment rights under USERRA • Must provide: • copies of all military and civilian LES’s • Time cards showing “KG” status • All orders and DD 214 5 Jun 2018

12. Military Leave - (15 days) • 120 hours (15 days) each FY – appointments for more than 1 year • Temporary employees appointed for less than 12 months - not eligible • Paid leave during AD, IDT or ADT • Pro-rated for part-time employees • Annual Carryover 120 hrs – NTE 240 hrs yearly • Charged in hourly increments • No same-day dual scheduling on Title 32 orders and as technicians 5 Jun 2018

13. Military Leave - (22 days) • Paid leave for emergency aid in support of civil authorities in the protection of life & property, or military duty in support of contingency operations • 176 hours (22 days) per calendar year • Temporary employees NTE – not eligible • Member is entitled to the greater pay of civilian or military – Not both • Charged in hourly increments • Non-Workdays and Holidays aren’t charged 5 Jun 2018

14. Military Leave - (44 days) • 352 hours (44 days) per calendar year • Temporary employees NTE – not eligible • Must be on active duty without pay • Must be outside the U.S., territories and possessions • Orders must identify the period of leave • Will receive technician pay for weekdays and military pay for weekends • Charged in hourly increments • Non-Workdays and Holidays aren’t charged 5 Jun 2018

15. Sick Leave Accrual rates • All full-time: 4 hrsper pay period • Part-time: 1 hr/every 20 hrs in a pay status Note: Both categories above include temporary employees 5 Jun 2018

16. Sick Leave Applicable Usage: • Medical dental, optical exams/treatments • Personal incapacitation (pregnancy) • Health risk • Family Care • FMLA - Family Medical Leave Act (Self and family) • SLTCFFM (FFLA) - Sick Leave to Care for Family Member • Up to 104 hours per year for general care of a family member • Up to 480 hours per year for care of a family member with a serious health condition • Bereavement / Family funeral (Limited) • Adoption (Unlimited) 5 Jun 2018

17. Sick Leave Criteria / rules: • Unlimited carryover balance • May use while on Annual Leave • Added to creditable time for annuity calculations if retiring eligible for an immediate annuity. • May request “Advanced” sick leave • A maximum credit of 240 hours at any one time 5 Jun 2018

18. Advanced Sick Leave Limitations or Maximum Amounts: • May request up to 104 hours (13 days): • To receive medical, dental or optical examinations or treatment • To provide care for a family member incapacitated by a medical or mental condition, or to attend to a family member receiving medical, dental, or optical examination or treatment • To provide care for a family member who would jeopardize the health of others by their presence in the community because of exposure to a communicable disease • To make arrangements necessitated by the death of a family member or attend the funeral of a family member 5 Jun 2018

19. Advanced Sick Leave Limitations or Maximum Amounts: • May request up to 240 hours (30 days): • Employee unable to perform duties due to incapacitation by physical or mental illness, injury, pregnancy, or childbirth; • Employee or family member has serious health condition • The employee’s presence on the job would jeopardize the health of others by his or her presence on the job because of exposure to a communicable disease • For purposes related to the adoption of a child • For the care of a covered service member with a serious injury or illness, provided the employee is exercising his or her entitlement to FMLA leave to care for the covered service member 5 Jun 2018

20. Family Medical Leave Act Family Medical Leave Act – (FMLA) • Job Protection • Employed for minimum12 mos • Eligible for absence up to 12 weeks • May use with paid leave intermittently • Employee entitled to maintain FEHB • Absence for Self or family members • Military Caregiver Leave up to 26 weeks 5 Jun 2018

21. Leave Without Pay – (LWOP) LWOP-NTE / Personal • Temporary non-paid status • Personal absence is Not a “Right” • 80 hrsaccumulatedLWOP may affect Annual and Sick Leave accrual within the leave year • Service Computation Date (SCD) – must be recalculated if the employee returns to duty from an aggregate LWOP of more than six months in a calendar year 5 Jun 2018

22. Administrative Leave • Supervisor may authorize absence of one hour or less ( 59 min rule) • Base or Facility Commanders may grant up to 2 workdays. • TAG may grant up to 3-days per CY • Agency sponsored events 5 Jun 2018

23. Other “Excused Absence” • Community activities - if in the interest of the agency • Conferences and Conventions - if in the interest of the agency • Blood donation • Registration and Voting • Tardiness and Brief periods of absence - if justified 5 Jun 2018

24. Other “Excused Absence” • Required Medical Examinations • Continuation of Pay - Workers Compensation • Bone marrow donor – up to 7 days per calendar year • Organ donor - up to 30 days • Honor Guard for Military Funerals 5 Jun 2018

25. Other “Excused Absence” Presidential Leave • 5 Day Excused Absence • Must spend at least 42 consecutive days on active duty in support of contingency operations • One work week excused absence authorized • Work schedules changed to a 5-8 schedule while AUS (IAW Policy #17-007) • Can only be used once in a 12 month period 5 Jun 2018

26. Other “Excused Absence” Court Leave5 USC 6322(a) Covers an employee who is summoned due to a judicial proceeding as a… • Juror or, • Witness on behalf of a state or local government 5 Jun 2018

27. Enforced Leave Temporary status to document absence for an employee • Who is not ready, willing or able to perform • Whose continued presence is undesirable or poses a threat 5 Jun 2018

28. Voluntary Leave Transfer Program Voluntary Leave Transfer Program (VLTP) • Request on OPM 630A and 630B • To use donated leave, must have zero balance in both Annual and Sick leaves • Used for Medical emergencies • May be used in conjunction with Advanced Sick and Annual leave, also FMLA 5 Jun 2018

29. Record Keeping Requirements Time Cards: Leave recorded sequentially Leave and LWOP: OPM Form 71 Military Leave: OPM 71 with a copy of orders/certificate of performance Court Duty: Letter from court Compensatory Time:NGB 46-14 (Supv File) FMLA: OPM 71 with medical certification 5 Jun 2018

30. Timekeeper’s Responsibilities • Record leave/absences • Prepare input for Pay Office • Submit schedule changes • Submit time cards to Pay office (with supporting docs) 5 Jun 2018

31. Supervisor’s Responsibilities • Approve leave • Certify time cards, if not the official timekeeper • Certify changes/corrections 5 Jun 2018

32. Leave Administration Where to find information: http://hr.ong.ohio.gov 5 Jun 2018

33. Leave Administration Questions? 5 Jun 2018

34. Points of Contact Benefits P.O.C’s and Retirement Counselors Don French - Benefits Branch Supervisor 614-336-7388 donald.e.french2.civ@mail.mil Tara Bennett – Benefits Specialist (Army Retirements/PAA POC) 614-336-7389 tara.l.bennett6.civ@mail.mil Brittany Melton – Benefits Specialist (Air Retirements/Air/Awards POC) 614-336-7438 brittany.c.melton2.civ@mail.mil Jacob Curry – Benefits Specialist (Primary Army/Awards/AUS/Unemployment) 614-336-7439 jacob.m.curry2.civ@mail.mil Travis Nickles – Benefits Specialist (Primary Air/Awards/AUS) 614-336-7016travis.m.nickles.mil@mail.mil Cieryra Feagin – Benefits Specialist (NEO/OWCP/General Benefits) 614-336-1134 cieryra.d.feagin.civ@mail.mil Public Website:http://hr.ong.ohio.gov/HR.aspxFAX: 614-336-7052 (DSN: 346) 5 Jun 2018