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Appendix 6: OJEU Process Chart: Summary

Appendix 6: OJEU Process Chart: Summary. Issue Invitation to Tender. Award contract allowing for 10 day Standstill Period. Submit OJEU Award Notice within 48 days. Prepare Specification. OJEU NOTICE Normal (Electronic). Open. Receipt of Tenders. Evaluate Tenders against Award Criteria.

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Appendix 6: OJEU Process Chart: Summary

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  1. Appendix 6: OJEU Process Chart: Summary Issue Invitation to Tender Award contract allowing for 10 day Standstill Period Submit OJEU Award Notice within 48 days Prepare Specification OJEU NOTICENormal (Electronic) Open Receipt of Tenders Evaluate Tenders against Award Criteria 52 (45) Days OJEU NOTICEPIN (Electronic) 36 (29) Days Issue PQQs Submitted Expressions of Interest Shortlist against qualification criteria (minimum of 5 bidders) Restricted OJEU NOTICENormal (Electronic) 37 (30) Days 40 Days OJEU NOTICEPIN (Electronic) 37 (30) Days 22 Days 10 Days OJEU NOTICEUrgent (Electronic) 15 (10) Days Competitive Dialogue Invite shortlist to participate in dialogue Conduct dialogue (in successive stages if necessary) Conclude dialogue and invite sufficient tenders to ensure competition Submitted Expressions of Interest Shortlist against qualification criteria (minimum of 3 bidders) OJEU NOTICENormal 37 Days OJEU NOTICEElectronic 30 Days Negotiated with OJEU advert Issue ITT to shortlist Receive tenders and negotiate (in successive stages if necessary) to identify best tender by applying the Award Criteria OJEU NOTICENormal (Electronic) 37(30) Days 15 (10) Days OJEU NOTICEUrgent (Electronic) Negotiated Without OJEU advert Can be used when an Open or Restricted procedure has been discontinued because of irregular or unacceptable tenders. All original bidders (that were not excluded) must be invited to participate.

  2. OJEU Process Chart: Open Procedure Prepare Specification OJEU NOTICENormal Issue Invitation to Tender (within 6 days of request received in reasonable time before closing date) Receipt of Tenders Evaluate Tenders against Award Criteria Award contract allowing for 10 day Standstill Period Submit OJEU Award Notice within 48 days 52 Days* Open OJEU NOTICEElectronic 45 Days* OJEU NOTICEPIN 36 Days* OJEU NOTICEPIN & Electronic 29 Days* * Times indicated with an asterisk can be reduced by 5 days where “unrestricted and full access by electronic means” to contract documents To Start

  3. OJEU Process Chart: Restricted Procedure Restricted Issue PQQs Shortlist Submitted Expressions of Interest against qualification criteria (minimum of 5 bidders) Award contract allowing for 10 day Standstill Period Submit OJEU Award Notice within 48 days Issue Invitation to Tender 40 Days* Receipt of Tenders Evaluate Tenders against Award Criteria Prepare Specification 37 Days OJEU NOTICENormal 30 Days OJEU NOTICEElectronic 22 Days* 37 Days OJEU NOTICEPIN 30 Days OJEU NOTICEPIN Electronic 10 Days 15 Days OJEU NOTICEUrgent 10 Days OJEU NOTICEUrgent Electronic To Start * Times indicated with an asterisk can be reduced by 5 days where “unrestricted and full access by electronic means” to contract documents

  4. OJEU Process Chart: Competitive Dialogue Procedure Award contract allowing for 10 day Standstill Period Submit OJEU Award Notice within 48 days Competitive Dialogue Prepare Specification Shortlist Submitted Expressions of Interest against qualification criteria (minimum of 3 bidders) Invite shortlist to participate in dialogue Conduct dialogue (in successive stages if necessary) Conclude dialogue and invite sufficient tenders to ensure competition Receipt of Tenders Evaluate Tenders against Award Criteria 37 Days OJEU NOTICENormal 30 Days OJEU NOTICEElectronic To Start

  5. OJEU Process Chart: Negotiated Procedure Issue ITT to shortlist 37 Days Submitted Expressions of Interest Shortlist against qualification criteria (minimum of 3 bidders) Receive tenders and negotiate (in successive stages if necessary) to identify best tender by applying the Award Criteria Award contract allowing for 10 day Standstill Period Submit OJEU Award Notice within 48 days Negotiated with OJEU advert OJEU NOTICENormal 30 Days OJEU NOTICEElectronic 15 Days OJEU NOTICEUrgent 10 Days OJEU NOTICEUrgent Electronic Negotiated Without OJEU advert Can be used when an Open or Restricted procedure has been discontinued because of irregular or unacceptable tenders. All original bidders (that were not excluded) must be invited to participate. To Start

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