Windows Tutorial 2 Organizing Your Files

1. Windows Tutorial 2Organizing Your Files

2. Objectives • Develop file management strategies • Plan the organization of your files and folders • Explore libraries, folders, and files • Find files and folders quickly • Create folders • Copy and move files and folders New Perspectives on Microsoft Windows 7

3. Objectives • Name and delete files and folders • Work with new files • Sort and group files • Set the appearance of a folder window • Compress and extract files New Perspectives on Microsoft Windows 7

4. Getting Prepared to Manage Your Files New Perspectives on Microsoft Windows 7

5. Exploring Files and Folders New Perspectives on Microsoft Windows 7

6. Exploring Files and Folders • Libraries contain links to folders and files that are physically stored in other locations • The My Documents folder is not stored in the Documents library, but a link to the folder appears New Perspectives on Microsoft Windows 7

7. Using the Search Box to Find Files • The Search box appears next to the Address bar in any folder window New Perspectives on Microsoft Windows 7

8. Managing Files and Folders • Keep folder names short and familiar • Develop standards for naming folders • Create subfolders to organize files New Perspectives on Microsoft Windows 7

9. Creating a Folder in a Folder Window • In the Navigation pane, click the drive or folder in which you want to create a folder. • Click New folder on the toolbar. • Type a name for the folder, and then press the Enter key. Or • Right-click a folder in the Navigation pane or right-click a blank area in the folder window, point to New, and then click Folder. • Type a name for the folder, and then press the Enter key. New Perspectives on Microsoft Windows 7

10. Moving a File or Folder in a Folder Window • Right-click and drag the file or folder you want to move to the destination folder. • Click Move here on the shortcut menu. Or • Right-click the file or folder you want to move, and then click Cut on the shortcut menu. (You can also click the file or folder and then press the Ctrl+X keys.) • Navigate to and right-click the destination folder, and then click Paste on the shortcut menu. (You can also click the destination folder and then press the Ctrl+V keys.) New Perspectives on Microsoft Windows 7

11. Copying a File or Folder in a Folder Window • Right-click and drag the file or folder you want to move to the destination folder. • Click Copy here on the shortcut menu. Or • Right-click the file or folder you want to copy, and then click Copy on the shortcut menu. (You can also click the file or folder and then press the Ctrl+C keys.) • Navigate to and right-click the destination folder, and then click Paste on the shortcut menu. (You can also click the destination folder and then press the Ctrl+V keys.) New Perspectives on Microsoft Windows 7

12. Managing Files and Folders New Perspectives on Microsoft Windows 7

13. Guidelines for Naming Files • Use common names • Don’t change the file extension • Find a comfortable balance between too short and too long New Perspectives on Microsoft Windows 7

14. Deleting Files and Folders • Click the file or folder you want to delete. (If you want to delete more than one file or folder, select them first.) • Press the Delete key. • Click Yes. Or • Right-click the file or folder you want to delete. (If you want to delete more than one file or folder, select them first.) • Click Delete on the shortcut menu. • Click Yes. New Perspectives on Microsoft Windows 7

15. Working with New Files • Creating a File • Start a program and then save the file in a folder on your computer • Saving a File • When you save a new file, you use the Save As dialog box to specify a filename and a location for the file • Opening a File • If you want to open a file in a running program, you use the Open dialog box, which is a folder window with additional controls for opening a file New Perspectives on Microsoft Windows 7

16. Refining the Organization of Files • As you create files using programs, save them in an appropriate folder and use filenames that help you identify the file contents • Sorting files and folders means to list them in a particular order • You can filter the contents of a folder to display only files and folders with certain characteristics • A group displays a sequential list of all the files in a folder, grouped according to a file detail New Perspectives on Microsoft Windows 7

17. Refining the Organization of Files New Perspectives on Microsoft Windows 7

18. Refining the Organization of Files New Perspectives on Microsoft Windows 7

19. Refining the Organization of Files New Perspectives on Microsoft Windows 7

20. Customizing a Folder Window New Perspectives on Microsoft Windows 7

21. Customizing a Folder Window New Perspectives on Microsoft Windows 7

22. Customizing a Folder Window • Click the Organize button on the toolbar, click Folder and search options, and then click the View tab New Perspectives on Microsoft Windows 7

23. Working with Compressed Folders • If you transfer files from one location to another (such as from hard disk to removable disk or vice versa, or from one computer to another via e-mail) you can store the files in a compressed (zipped) folder • Compressed (zipped) folders take up less disk space • You can create a compressed folder using the Send to Compressed (zipped) folder command on the shortcut menu of one or more selected files or folders • You can compress additional files or folders by dragging them into the compressed folder New Perspectives on Microsoft Windows 7

24. Working with Compressed Folders New Perspectives on Microsoft Windows 7

25. Working with Compressed Folders • Open a compressed folder by double-clicking it • When you extract files, Windows 7 uncompresses and copies files to the location you specify, preserving the files in their original folder structure New Perspectives on Microsoft Windows 7