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Faculdade de Ciências e Tecnologia Universidade de Coimbra, Portugal 9th of May 2014

FP1105: Understanding wood cell wall structure, biopolymer interaction and composition: implications for current products and new material innovation. Faculdade de Ciências e Tecnologia Universidade de Coimbra, Portugal 9th of May 2014. Management Committee meeting.

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Faculdade de Ciências e Tecnologia Universidade de Coimbra, Portugal 9th of May 2014

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  1. FP1105: Understanding wood cell wall structure, biopolymer interaction and composition: implications for current products and new material innovation Faculdade de Ciências e TecnologiaUniversidade de Coimbra, Portugal 9th ofMay 2014 Management Committee meeting

  2. 1. Adoption of the Agenda • 1. Adoption of agenda • 2. Matters arising from previous minutes • 3. Report from the COST Office • 3.1 News from the COST Office • 3.2 Status of Action, including participating countries • 3.3 Budget Status, budget planning and allocation process (LOS t.b.a) • 4. Progress report of working groups • 5. Action planning • 5.1 Annual Progress Conference (preparation and/or feedback from DC) • 5.2 Action Budget Planning • 5.3 Action Planning (including meetings) • 5.3.1 Location and date of next meeting • 5.3.2 Long-term planning (including anticipated locations and dates of future meetings) • 6. STSM status, applications • 7. Publications, dissemination and outreach activities • 8. Request for new members • 9. Promotion of gender balance and of Early Stage Researchers (ESR) • 10. Non-COST country participations • 11. AOB

  3. 2. Matters arising from previous MC meeting • None

  4. Agenda • 1. Adoption of agenda • 2. Matters arising from previous minutes • 3. Report from the COST Office • 3.1 News from the COST Office • 3.2 Status of Action, including participating countries • 3.3 Budget Status, budget planning and allocation process (LOS t.b.a) • 3.4 Review of monitoring and progress report • 4. Progress report of working groups • 5. Action planning • 5.1 Annual Progress Conference (preparation and/or feedback from DC) • 5.2 Action Budget Planning • 5.3 Action Planning (including meetings) • 5.3.1 Location and date of next meeting • 5.3.2 Long-term planning (including anticipated locations and dates of future meetings) • 6. STSM status, applications • 7. Publications, dissemination and outreach activities • 8. Request for new members • 9. Promotion of gender balance and of Early Stage Researchers (ESR) • 10. Non-COST country participations • 11. AOB

  5. 3.1 News from the COST office e-COST system will soon be further enhanced through the implementation of a Strong Authentication feature, enabling Online Travel Reimbursement Request (OTRR) forms to be submitted fully online. Strong Authentication will enable Action participants and other relevant stakeholders to identify themselves as unique individuals to the e-COST system in a fully secure way, and thus submit not only supporting documents but also the OTRR form (which currently still needs to be signed and sent in hard copy) completely online.

  6. 24 May 2012 Budget: 154 700€ (1/7/2014 – 30/6/2015) 3.2. Status of the COST Action

  7. 3.2. Status of Action: participating countries

  8. 3.2. Status of Action: COST countries not participating in the Action

  9. 3.2. Status of Action: FP1105 Participation • 24 countries participating from a total of 35 • How we can have more countries joining the Action? • Each country brings 5000€ to the Action

  10. FP1105 Cost Action Links • COST Action FP1006: Bringing new functions to wood through surface modification • COST Action FP1205: Innovative applications of regenerated wood fibres • COST Action FP0901: Analytical techniques for biorefineries • COST Action MP1006: Fundamental Problems in Quantum Physics

  11. 3.3. Budget Status Grant period: 01/07/2013 - 30/06/2014 Allocated budget: € 149, 700 A. SUMMARY BUDGET (1) TRAVEL COST FOR MEETINGS 93,910 € (2) SHORT-TERM SCIENTIFIC MISSIONS 20,000 € (3) TRAINING SCHOOLS 16,1400 € (4) PUBLICATIONS, DISSEMINATION, OUTREACH 500 € (5) OTHER EXPENSES 0 € B. TOTAL SCIENCE EXPENDITURE (sum of (1) to (5))130,550 € C. Financial & Scientific Administration and Coordination (max. of 15% of B.)19,582.5 € D. TOTAL EXPENDITURE (B+C) 150,132 € .

  12. 3.3. Budget Status: Budget allocated for this workshop

  13. 3.3. Budget Status: Local organiser support Local organiser support for Coimbra requires MC approval: 45 participants x 20€ per day/per participant = 1,800€ (depends on the number of participants that have finally attended the workshop, so this amount it can vary)

  14. Agenda • 1. Adoption of agenda • 2. Matters arising from previous minutes • 3. Report from the COST Office • 3.1 News from the COST Office • 3.2 Status of Action, including participating countries • 3.3 Budget Status, budget planning and allocation process (LOS t.b.a) • 4. Progress report of working groups • 5. Action planning • 5.1 Annual Progress Conference (preparation and/or feedback from DC) • 5.2 Action Budget Planning • 5.3 Action Planning (including meetings) • 5.3.1 Location and date of next meeting • 5.3.2 Long-term planning (including anticipated locations and dates of future meetings) • 6. STSM status, applications • 7. Publications, dissemination and outreach activities • 8. Request for new members • 9. Promotion of gender balance and of Early Stage Researchers (ESR) • 10. Non-COST country participations • 11. AOB

  15. 5.2. Action budget planning

  16. 5.3. Action planning

  17. 5.3. Action planning: Location of next meeting Location: Zurich (Switzerland) Dates: 11-12 November 2015 Local organiser: Ingo Burget

  18. 5.3. Action planning: Long term planning Location and dates of future meetings: San Sebastian, May 2015 Discussion around perhaps 3-4 smaller focused working group meetings instead of a larger workshop.

  19. SHORT-TERM SCIENTIFIC MISSIONS BUDGET: 20,000 € (2 500€/STSM) STSM status

  20. 8 STSM, 2 already approved and 2 requested 6. STSM applications

  21. Agenda • 1. Adoption of agenda • 2. Matters arising from previous minutes • 3. Report from the COST Office • 3.1 News from the COST Office • 3.2 Status of Action, including participating countries • 3.3 Budget Status, budget planning and allocation process (LOS t.b.a) • 4. Progress report of working groups • 5. Action planning • 5.1 Annual Progress Conference (preparation and/or feedback from DC) • 5.2 Action Budget Planning • 5.3 Action Planning (including meetings) • 5.3.1 Location and date of next meeting • 5.3.2 Long-term planning (including anticipated locations and dates of future meetings) • 6. STSM status, applications • 7. Publications, dissemination and outreach activities • 8. Request for new members • 9. Promotion of gender balance and of Early Stage Researchers (ESR) • 10. Non-COST country participations • 11. AOB

  22. 7. Publications, dissemination and outreach activities • 2 publications to date: • Need more feedback on this • No planned dissemination or outreach activities so far.

  23. 8. Request for new members New requests are approved by the management committee members via email.

  24. 9. Promotion of gender balance and ESR

  25. 10. Non-COST country participations

  26. 11. AOB

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