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Project Management by Ted Kyle

Project Management by Ted Kyle. Public Works Leadership Skills. Why Use Project Management. Project characteristics. Ongoing - Never ends Repetitive Never shuts down Multiple similar products Strive for consistency. Begins and end Done only once Operated when done

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Project Management by Ted Kyle

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  1. Project Managementby Ted Kyle Public Works Leadership Skills

  2. Why Use Project Management • Project characteristics

  3. Ongoing - Never ends Repetitive Never shuts down Multiple similar products Strive for consistency Begins and end Done only once Operated when done Unique one-of-a-kind product New creative ideas used Function or Project Function Project

  4. The Players Stakeholders City Council Other Depts. Neighborhood Assoc. Little League WANTERS Other Dept Staff Other Agencies Your Boss PM DOERS Project Staff

  5. Getting the Right Start • The right project manager • Project initiation report

  6. Selecting the Project Manager • Skills needed • Understand the project fundamentals • Know what they are buying • Willing to let others decide • Able to define roles • Able to get the decision made

  7. Project Initiation • Use a written project initiation report • Project problem statement • Project goals • Project constraints and opportunities • Budget – schedule – function • Other needs or partners • Project participants • Staff • Citizens

  8. The Director’s Role • Outline the objectives • Monitor progress without interfering • Connect the project to the stakeholders • Plan ahead • Anticipate road blocks • Hold the contingency plan • Money, Resources, or Action

  9. Ability to Change Final Design Starts Substantially Complete Bid Day

  10. Major Check Points • At the kick-off meeting • After Preliminary – Conceptual design • Before advertisement for bid • After bids are received • During construction • At startup • At acceptance

  11. Keeping Out of Trouble • Change • Change notice • How change occurs • Look to the future

  12. The Law – ORS 279 • Local Contract Review Boards • Oregon Standard Specifications • ORS 279 Rewrite • Alternative Procurement • Negotiated Small Projects

  13. Citizen Involvement on Projects • Don’t ask questions if you don’t want the answers. • Explain what citizen can and cannot impact. • Always get back to them. • Always do what you say. • Citizens are the boss.

  14. Outlining the Process for Stakeholders Jan Feb Mar Apr May Jun Jul Aug Sep Oct Predesign Design Decision Bid Decision Construction

  15. Getting Help • Why use consultants? • Need knowledge or skills • Staff too busy

  16. How to Hire Consultants • Use qualification based selection • Why? • There is nothing more expensive than cheap engineering!

  17. Success or Failure • On time – under budget – it works • Are there others? • Minority business utilization • Ability to extend service • Other departments supportive

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