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Standard 9 Breakout Session (Strategic Plans) (MFRPS Documents Current and Fit-For-Use)

Standard 9 Breakout Session (Strategic Plans) (MFRPS Documents Current and Fit-For-Use). Dylan Murphy SC Dept. of Health and Environmental Control. Tessa Dixon LA Dept. of Health and Hospitals. March 12, 2014 8:00AM-12:00PM MFRPA 2014. Jim Melvin

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Standard 9 Breakout Session (Strategic Plans) (MFRPS Documents Current and Fit-For-Use)

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  1. Standard 9 Breakout Session (Strategic Plans) (MFRPS Documents Current and Fit-For-Use) Dylan Murphy SC Dept. of Health and Environmental Control Tessa Dixon LA Dept. of Health and Hospitals March 12, 2014 8:00AM-12:00PM MFRPA 2014 Jim Melvin NC Dept. of Agriculture and Consumer Services Tom Tederington MI Dept. of Agriculture and Rural Development Priscilla Neves FDA ORA Office of Partnerships

  2. Agenda (8AM-10AM) • Welcome and Introductions • Program Element Overview • Session Objectives • Group Exercise • Best Practice Presentations • Brainstorming • Reporting Out • Summary

  3. Housekeeping • Honor time schedule • Stay on topic • Get input from everyone • Be willing to share • Respect different program cultures • Do not reference specific audits • Be creative, ask questions – parking lot • Facilitators – responsible for process • Participants – responsible for content

  4. Standard Nine

  5. Strategic Plan (9.3) If the state fails to meet all program elements and documentation requirements of a standard, it develops a written strategic plan that includes: • The individual element or documentation requirement of the standard that was not met, • Improvements needed to meet the program element of documentation requirement of the standard, and • Projected completion dates for each tasks

  6. Strategic Plan (9.3) • Yes - Approximately 73% (29) • No - Approximately 28% (11) • Self-assessments not completed • Not documented • Does not meets criteria (Ex. gaps, specificity, dates) • Is not current and fit-for-use (updated, accurate)

  7. Session 1 Objective Generate a list of resources, best practices, lessons learned and challenges/recommendations for developing, implementing and monitoring strategic plans. (Group Exercise Instructions) Listen to presentations 2. Discuss and list suggestions on flip charts (30 min) 3. Share your group’s suggestions with room (30 min)

  8. Tessa DixonProgram AdministratorLA Dept. of Health and Hospitals

  9. Dylan MurphyMFRPS CoordinatorSC Dept. of Health andEnvironmental Control

  10. Objective Generate and share a list of strategic plan: • Resources • Best practices to develop, implement and monitor/verify • Lessons Learned - Program outcomes, measurements and/or benefits • Challenges and recommendations

  11. Congratulations and Thank You! Contact Information Tessa.Dixon@la.gov 225-342-7674 Dylan Murphy murphydm@dhec.sc.gov 803-896-0705 Belinda.Clifton@fda.hhs.gov 206-553-7022 x18 Priscilla.Neves@fda.hhs.gov 781-462-8930

  12. Standard 9 Breakout Session (Strategic Plans) (MFRPS Documents Current and Fit-For-Use) Dylan Murphy SC Dept. of Health and Environmental Control Tessa Dixon LA Dept. of Health and Hospitals March 12, 2014 8:00AM-12:00PM MFRPA 2014 Jim Melvin NC Dept. of Agriculture and Consumer Services Tom Tederington MI Dept. of Agriculture and Rural Services Priscilla Neves FDA ORA Office of Partnerships

  13. Agenda (10:15AM-12PM) • Welcome and Introductions • Program Element Overview • Session Objectives • Group Exercise • Best Practice Presentations • Brainstorming • Reporting Out • Summary

  14. Say What???? • Top • Bop • Cop • Flop • Mop • Hop • Crop

  15. Housekeeping • Honor time schedule • Stay on topic • Get input from everyone • Be willing to share • Respect different program cultures • Do not reference specific audits • Be creative, ask questions – parking lot • Facilitators – responsible for process • Participants – responsible for content

  16. Current and fit-for-use (9.3) Information contained in documents required by the standards and records of all self-assessments, improvement plans and program assessment validation audits are current and fit-for-use.

  17. Current and fit-for-use (9.3) • Yes - Approximately 70% (28) • No - Approximately 30% (12) • SOPs no longer reflect practice • Everyone not using most current SOP • Outdated MFRPS forms • Signed forms outdated • Forms incomplete and/or inaccurate

  18. Session 2 Objective Generate a list of resources, best practices, lessons learned and challenges/recommendations to ensure MFRPS documents stay current and fit-for-use. (Group Exercise Instructions) Listen to presentations 2. Discuss and list suggestions on flip charts (30 min) 3. Share your group’s suggestions with room (30 min)

  19. Tom TederingtonFood Policy SpecialistMI Dept. of Agriculture and Rural Development

  20. Jim MelvinAssistant Director of Regulatory ServicesNC Dept. of Agriculture and Consumer Services

  21. Objective Generate and share a list of : • Resources(Quality System) • Best practices to maintain MFRPS documents current and fit-for-use • Lessons Learned - Program outcomes, measurements and/or benefits, sustainability, contract work, SEPs • Challenges and recommendations

  22. Congratulations and Thank You! Contact Information Jim.Melvin@ncagr.gov 919-857-4126 Tom Tederington tederingtont@mi.gov 517-749-5849 Belinda.Clifton@fda.hhs.gov 206-553-7022 x18 Priscilla.Neves@fda.hhs.gov 781-462-8930

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