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14 th UN/CEFACT Plenary Geneva, 16-17 September 2008

Report on the 14th UN/CEFACT Plenary focusing on progress made, delivery of products, improved cooperation with SDOs, and future challenges for advancing e-business standards. Includes details on meetings, projects, and key outcomes.

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14 th UN/CEFACT Plenary Geneva, 16-17 September 2008

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  1. 14th UN/CEFACT Plenary Geneva, 16-17 September 2008 • UN/CEFACT Forum Report • Forum Management Group • Chair: Mike Doran • Vice-Chair: Anders Grangard 16/17 September 2008 14th UN/CEFACT Plenary

  2. Agenda • Progress since the 13th UN/CEFACT Plenary • Focusing on Delivery • Programme of Work • Workflow & Procedures • Deliverables • 11th UN/CEFACT Forum - Stockholm • 12th UN/CEFACT Forum - Mexico City • Outreach • APEC - UN/CEFACT Joint Symposium - Seoul • International Conference on Advancing Public-Private Partnerships for e-Business Standards - Geneva • Future Challenges • Reports from the Permanent Groups 16/17 September 2008 14th UN/CEFACT Plenary

  3. Progress since the 13th Plenary • Focus on delivering UN/CEFACT products & services • Forum Project Portfolio information reviewed and updated • Alignment & prioritization of Forum projects with the UN/CEFACT Integrated Strategy • Details of POW progress in PG Reports Programme of Work 2008/2009 16/17 September 2008 14th UN/CEFACT Plenary

  4. Focusing on Delivery • Open Development Process (ODP) approved • Forum Procedures Team (FPT) further refining Forum Workflow & Procedures in order to improve cooperation between the Permanent Groups • Migration of the Project Matrix under Confluence to facilitate project tracking under discussion with UNECE • Code of Conduct reviewed and updated • Forum Election Procedures reviewed and updated for upcoming elections in Senegal Workflow & Procedures 16/17 September 2008 14th UN/CEFACT Plenary

  5. Focusing on Delivery • Improved cooperation with Standards Development Organizations (SDOs): • UN/CEFACT IEC/ISO/ITU MoU MG • UN/CEFACT-OASIS MoU • UN/CEFACT - UBL Convergence • SDOs working with UN/CEFACT include GS1, OAGi, SWIFT, ACORD… • Improved Forum management through: • Bi-weekly conference calls • Minutes circulated to all Permanent Groups • F2F meetings at UN/CEFACT Forums - tactical • Extended Bureau Meetings (Bureau + FMG) - strategic 16/17 September 2008 14th UN/CEFACT Plenary

  6. Focusing on Delivery • XML schemas delivered • Core Component Libraries published • Buy-Ship-Pay Data Model including UNeDocs, Business Requirements Specification being updated • Trade Facilitation Implementation Guide on schedule • UN/CEFACT participating in EC e-Invoicing Expert Group • More in the Permanent Group Reports… Deliverables 16/17 September 2008 14th UN/CEFACT Plenary

  7. 11th UN/CEFACT FORUM 24-28 September 2007 Stockholm, Sweden Forum Host & Supporting Sponsors: 16/17 September 2008 14th UN/CEFACT Plenary

  8. The 11th UN/CEFACT Forum • The Stockholm Forum was hosted by the Swedish Ministry of Foreign Affairs and was opened by Ms. Ewa Björling, Minister of Foreign Trade • 250 participants from Africa, Asia/Pacific, Europe & North America • Seminar held for Swedish business community on UN/CEFACT Recommendations & Standards • The Forum celebrated 50 years of trade facilitation which had been launched, originally, by Sweden, in 1957 • Excellent hosts & organization 16/17 September 2008 14th UN/CEFACT Plenary

  9. Sponsors Hosts & Organizers 7-11 April 2008 Mexico City 16/17 September 2008 24 September 2007 14th UN/CEFACT Plenary 11th UN/CEFACT FORUM - Stockholm 9 7-11 April 2008 12th UN/CEFACT FORUM - Mexico City 9

  10. The 12th UN/CEFACT Forum • The Forum was hosted by the Mexican Ministry of Economy & organized by B2B Servicios (private sector). • The Vice-Minister for Industry & Commerce, Ms. Rocio Ruiz, opened the Forum and there was excellent support from the Mexican Government and Business Sector. • Over 200 participants from all regions attended including from a number from Latin American countries, who attended with the assistance of ECLAC. • A parallel World eBusiness Congress was held during the Forum in which many UN/CEFACT delegates participated. • Excellent hosts & organization 16/17 September 2008 14th UN/CEFACT Plenary

  11. 16/17 September 2008 14th UN/CEFACT Plenary

  12. INTERNATIONAL CONFERENCE ON • ADVANCING PUBLIC-PRIVATE PARTNERSHIPS FOR E-BUSINESS STANDARDS • 18-19 September 2008

  13. FutureChallenges The eBusiness, Government & Trade Project (eBGT) will accelerate delivery of UN/CEFACT standards and recommendations, on the basis of: • UN/CEFACT Priority Projects • Market-driven/Stakeholder requirements • Resources - Human & Financial • Human - Right skill sets to match priority tasks • Financial - UN/CEFACT needs a budget • Improve Forum operations & reduce costs • Capacity-Building Programme • Based on what UN/CEFACT can deliver • Management of change in Forum culture 16/17 September 2008 14th UN/CEFACT Plenary

  14. Future Forum Meetings • 13th Forum meeting - Saly, Senegal 10-14 November 2008 • 14th Forum meeting - Rome, Italy, April 2009 • 15th Forum meeting - Sapporo, Japan, September 2009 • 16th Forum meeting - Cardiff, United Kingdom, April 2010 16/17 September 2008 14th UN/CEFACT Plenary

  15. TBG Report • Chair: Jean-Luc Champion • Vice Chair: Pat Toufar • http://www.uncefactforum.org/TBG/TBG%20Home/tbg_home.htm 16/17 September 2008 14th UN/CEFACT Plenary

  16. TBG Mandate • The purpose of the TBG is to be responsible for the simplification of international trade procedures, business and governmental process analysis, and best practices, using the UN/CEFACT Modeling Methodology, where appropriate, to support the development of trade facilitation & e-Business standards. 16/17 September 2008 14th UN/CEFACT Plenary

  17. TBG Summary • Typical Forum attendance - 150 experts within 17 Working Groups • Many participants are sponsored by companies, trade associations and national governments but in all cases are expected to contribute as individual subject matter experts • Since the last UN/CEFACT Plenary, the International Trade and Business Processes Groups met during the 11th (Stockholm) and 12th (Mexico City) UN/CEFACT Forums • Also to progress work forward, TBG Work Groups conducted numerous face-to-face interim meetings and more than 100 internet conferences and conference calls 16/17 September 2008 14th UN/CEFACT Plenary

  18. TBG Working Groups • TBG Working Groups can be categorized into three general areas: • Buy - Ship – Pay • Independent Domain • Cross Domain 16/17 September 2008 14th UN/CEFACT Plenary

  19. Buy – Ship - Pay • Working Groups • Develop the core work contributing to Trade Facilitationdeliverables • Business Process Models cover Procurement through Payment • Contribute to the Core Component Libraries • Deliverables developed for UN/CEFACT Registry 16/17 September 2008 14th UN/CEFACT Plenary

  20. Independent Domains • Working Groups • Domain-oriented work content • Incorporate reusable Buy-Ship-Pay content • Contribute domain-specific content to the Core Component Libraries • An example of the independent domain business area is Travel, Tourism and Leisure 16/17 September 2008 14th UN/CEFACT Plenary

  21. Cross Domain • Working Groups • Harmonization of Business Process Models from Buy-Ship-Pay and Independent Domains • Harmonization of syntax-neutral Core Components from Domain Groups and External Liaisons 16/17 September 2008 14th UN/CEFACT Plenary

  22. Buy – Ship - Pay • Working Groups within Buy-Ship-Pay • TBG1-Supply Chain • TBG2-Digital Paper • TBG3-Transportation • TBG4-Customs • TBG5-Finance • TBG8-Insurance • TBG15-International Trade Procedures • TBG18-Agriculture • TBG19-eGovernment 16/17 September 2008 14th UN/CEFACT Plenary

  23. TBG1-Supply Chain & eProcurement • Purpose • Supply chain and e-Procurement covers the Purchasing, Material Management and Payment areas • Programme of Work • Material Safety Data Sheet (MSDS) included in 07B library • Scheduling, Ordering, Despatch & Receipt, Invoicing version 2, Remittance Advice core components scheduled for inclusion in 08B • eCatalogue as well as Quotation scheduled for 09A • Publication by TBG1 of normative message standards based on CCL 08B is expected in Q4 2008 • Requirements on eInvoice from TBG5 (Finance) included 08B. 16/17 September 2008 14th UN/CEFACT Plenary

  24. TBG2 Digital Paper • Purpose • Develop standards and best practice for the migration from paper to paperless trade in international supply chains • Programme of Work • Inclusion of UNeDocs in the BUY–SHIP-PAY business information model and inclusion of the data in the D.08B CCL • UNeDocs completed the Public Review (ODP Step 5) and moved forward to implementation verification stage (ODP Step 6) including data exchange pilot project  (UK and Malaysia ), EU commission-funded project in 5 states focused on SMEs and regional projects hosted by APEC, and UNECE/ESCAP. ODP Step 7 (Publication) has been approved by TBG Steering Committee. • Two UNeDocs workshops have been hosted by UNESCAP in Bangkok and another was hosted by JASTPRO in Tokyo. 16/17 September 2008 14th UN/CEFACT Plenary

  25. TBG3-Transportation and Logistics • Purpose • Develop the eBusiness standards for Logistics planning and Transport. This covers operational movements of goods, administrative and governmental requirements and safety and security of freight movements. • Programme of Work • International Forwarding & Transport Business Requirements Specifications (BRS) • Core Components Transport joint submission TBG2/3 harmonized by TBG17 ready for CCL 08.B • Next BRS development priority: Transport Instructions, Status Reporting • Version 3 of ITIGG worldwide implementation guidelines • Other • Press release for the 20th anniversary of the Transport group (April 1998- April 2008) 16/17 September 2008 14th UN/CEFACT Plenary

  26. TBG4-Customs • Purpose • Collaborate with World Customs Organisation (WCO) covering Business to Government (B2G), Government to Government (G2G) and Business to Business (B2B) requirements in cross border transactions • Programme of Work • Contributed to WCO Data Model V3.0 content (approved by WCO Council June 2008) • Work to reflect agriculture, human health & Basel Convention hazardous waste in Customs model • Input to UML, MIGs, XML rules & definitions, DMRs to UNTDED & EDIFACT completed by 2009 16/17 September 2008 14th UN/CEFACT Plenary

  27. TBG5-Finance • Purpose • Be responsible within the financial services area for the simplification of international trade procedures, business and governmental process analysis, and optimization of all information exchange standards • Programme of Work • Inclusion of Customer Credit Transfer semantics in CC Library marks the successful first presence of finance in UN/CEFACT • TBG5 continues to actively participate in cross-domain projects • The key objective right now is e-invoicing and integration in the financial payment chain. 16/17 September 2008 14th UN/CEFACT Plenary

  28. TBG8-Insurance • Purpose • Functional area of insurance business including policy production, placement, claims, risk management. It covers also domestic and international environments, insurance and reinsurance, single company policies and co-insurance. • Programme of Work • Project work developed through Global Insurance Standards (ACORD), the Centre for Study of Insurance Operations (CSIO), and eBES Expert Group Seven • TBG17 submission contains insurance-related information for Contract, Party and Coverage • New areas of business are claims, life insurance, health insurance and automotive insurance. 16/17 September 2008 14th UN/CEFACT Plenary

  29. TBG15-International Trade Procedures • Purpose • Analyze, simplify, harmonize and align public and private sector practices, procedures and information flows relating to international trade transactions both in goods and related services • Programme of Work • Develop guidance and tools to support a national Single Window facility • Work undertaken on two Recommendations: • No. 34 on the Data Simplification and Standardization • No. 35 on establishing a legal framework for the efficient and effective operation of Single Window • Revision of Recommendation 11 finalized • Revision of Recommendations 6 and 12 progressed • Progress on Trade Facilitation Implementation Guide 16/17 September 2008 14th UN/CEFACT Plenary

  30. TBG18-Agriculture • Purpose • Develop and maintain Business Process Models, the Business Transaction Models, the semantics and the contents in a syntax-neutral way that fulfil the requirements of the Agro – Food communities • Programme of Work • eCert and eDAPLOS audited and submitted for schema generation • New projects approved: Livestock Animal Record, Laboratory analysis in agriculture and in the field of agri-food, Tracking and Tracing Fish, Animal Passport • Joint project with TBG 12: “P075 - Accounting Reporting – Joint Project Amendment” 16/17 September 2008 14th UN/CEFACT Plenary

  31. TBG19-eGovernment • Purpose • Develop and maintain business scenarios and business transactions to facilitate the electronic delivery of services to citizens, businesses and government organizations • Programme of Work • eArchiving “Transfer of digital records” BRS • eGovernment data model core components part of CCL08A • Joint project (TBG1, 6 and 19) on ePublic procurement launched in September 2007. Main objective to converge UBL and UN/CEFACT models 16/17 September 2008 14th UN/CEFACT Plenary

  32. Independent Domains • Working Groups within Independent Domains • TBG6-Architecture, Engineering and Construction • TBG9-Travel, Tourism and Leisure • TBG12-Accounting and Audit • TBG13-Environmental 16/17 September 2008 14th UN/CEFACT Plenary

  33. TBG6-Architecture, Engineering & Construction • Purpose • Responsible for coordinating and propose new developments and maintenance in the area of Architecture, Engineering and Construction Industry (AEC) • Programme of Work • First UN/CEFACT XML standards in the field of Public Procurement: • eTendering standard: 20 transactions from Information Notice to Contract Award for open, restricted or limited tenders applicable to Works, Goods and Services • Project Schedule and Cost Performance Management: 10 transactions in field of project management • Joint TBG1/TBG6 projects include eCatalog and Contract Financial Execution Management (CFEM) Projects • New cross-domain project on Security in Messages and Documents launched 16/17 September 2008 14th UN/CEFACT Plenary

  34. TBG9-Travel, Tourism & Leisure • Purpose • To support and promote international business activities related to the exchange of travel industry data • Programme of Work • First set of schemas for requesting and receiving information on small-scaled lodging published in 07A • Approval of Small Scaled Lodging Travel Product Information 16/17 September 2008 14th UN/CEFACT Plenary

  35. TBG12-Accounting & Audit • Purpose • The accounting and auditing domains and financial reporting. The exchanges are between the accountants and certified accountants, the auditors, and the enterprises. Internal or external financial reporting towards the economic partners of the enterprises, the private and public collection bodies. • Programme of Work • “Accounting Entry” implemented in Belgium by ISABEL and CERTIPOST into e-Invoice • Financial Statements for the Agriculture Sector • “Chart of accounts” BRS in progress 16/17 September 2008 14th UN/CEFACT Plenary

  36. TBG13-Environmental • Purpose • To support and promote both international and regional cooperation activities related to environmental data exchange • Programme of Work • Review of Business Requirement Specification on Waste Tracking and Core Components submission • New TBG13 Project – Notification for the Movement of Hazardous Waste 16/17 September 2008 14th UN/CEFACT Plenary

  37. Cross Domains • Working Groups within Cross Domains • TBG14-Business Process Analysis • TBG17-Core Component Harmonization 16/17 September 2008 14th UN/CEFACT Plenary

  38. TBG14-Business Process Analysis • Purpose • Responsible for defining the International Supply Chain model to present the various processes and parties involved within the international supply chain in a simplified way • Programme of Work • Project P058 “Framework for Building Common Business Processes”- Specification into ODP5 Step • Project P059 “International Supply Chain Reference Model” V1.4 of the BUY-SHIP-PAY model and the related Modelling Guidelines • TBG14 engaged in TBG1/3/6 projects (eCat, CIO, CII, Quotation...) helping the TBGs to do business process modelling and creating their own modelling resources 16/17 September 2008 14th UN/CEFACT Plenary

  39. TBG17-Core Component Harmonisation • Purpose • Responsible for consistency and harmonization of core components across business domains and sectors, contributing to a concise and well-defined glossary of business terms, business data semantic definitions, and structuring of data exchanges • Programme of Work • Core Component Libraries (CCL) 07A, 07B and 08A production • CCL 08B is now available as a Draft. It includes: • UNeDocs (including eCerts and eDAPLOS) • Supply Chain: Agreement (Buy), Delivery (Ship), Settlement (Pay) • Finance • Insurance • Links to the United Nations Trade Data Elements Directory • And more • Recommended for use for pilots and proofs of concept 16/17 September 2008 14th UN/CEFACT Plenary

  40. Information Content Management Group • Chair: Mike Conroy • Vice Chair: David Dobbing http://www.cen.eu/uncefactforum/ICG/ 16/17 September 2008 14th UN/CEFACT Plenary

  41. ICG Mandate The purpose of the Information Content Management Group (ICG) is to ensure the release of quality technical specifications for e-business: • Management of the UN/CEFACT information repositories and libraries for electronic business and UN Recommendations that fall within its scope • Technical conformance and registration of the UN/CEFACT business requirements specifications • Normalization and maintenance of the base syntax-neutral information components that serve as the building blocks for the development of standards for implementation • Technical conformity and registration of the syntax-specific objects and components 16/17 September 2008 14th UN/CEFACT Plenary

  42. ICG Deliverables • A series of coherent, consistent and normalized reference libraries comprising the business requirements, information objects and code lists that are aligned with the domain reference models and serve as the building blocks for the development of standards for implementation • Validating the conformance of technical specifications with the corresponding publication guidelines and for the release of approved syntax-specific information objects and components • Processes and procedures for the maintenance of the libraries • Mechanisms for ensuring the quality of the library contents • Proposals, including draft Recommendations for review and approval by the UN/CEFACT Plenary and • Maintenance of UN Recommendations related to codes 16/17 September 2008 14th UN/CEFACT Plenary

  43. UNECERecommendations • UNECE Rec. No. 3 - ISO Country Code for Representation of Names of Countries • UNECE Rec. No. 5 - Abbreviations of INCOTERMS • UNECE Rec. No. 7 - Numerical Representation of Dates, Time, and Periods of Time • UNECE Rec. No. 8 - Unique Identification Code Methodology - UNIC • UNECE Rec. No. 9 - Alphabetical Code for the Representation of Currencies • UNECE Rec. No. 10 - Codes for Ship's Names • UNECE Rec. No. 15 - Simpler Shipping Marks • UNECE Rec. No. 16 - Trade and Transport Locations (UN/LOCODE) • UNECE Rec. No. 17 - Payterms • UNECE Rec. No. 19 - Codes for Modes of Transport • UNECE Rec. No. 20 - Codes for Units of Measure used in international trade • UNECE Rec. No. 21 - Codes for Types of Cargo, Packages and Packaging Materials • UNECE Rec. No. 23 - Freight Cost Code • UNECE Rec. No. 24 - Trade and Transport Status Codes • UNECE Rec. No. 28 - Codes for Types of Means of Transport 16/17 September 2008 14th UN/CEFACT Plenary

  44. Principal Highlights • Approved the UN/CEFACT Registry Specification 1.2 for progression to ODP 6 (Implementation Verification) • Preparation of Registry staged implementation approach for eBGT • Revised and approved code list updates to UNECE Recommendations • Advanced Code List Migration Project and have produced a prototype of the UN/CEFACT code lists in XML using genericode • Audited the first schema releases 16/17 September 2008 14th UN/CEFACT Plenary

  45. Items forPlenary Noting UNECE Rec. 20 (Units of Measure) – Rev.5 UNECE Rec. 21 (Codes for Passengers, Types of Cargo, Packages and Packaging Materials) – Rev.6 UNECE Rec 23 (Freight Cost Code) – Rev.6 UN/EDIFACT DIRECTORY Releases • D07A • D07B • D08A Core Component Library (CCL) Releases • D07A • D07B • D08A XML Schema Releases • D07A (e-Tendering, Small Scaled Lodging house, Project Schedule and Cost Performance Management) • D07B 16/17 September 2008 14th UN/CEFACT Plenary

  46. Work in progress • UN/CEFACT Registry interface and connectors • UN/CEFACT Registry proof of concept finalization • UN/CEFACT Code List management finalization • Ongoing Audit of UN/CEFACT deliverables • Ongoing maintenance of UNECE Recommendations related to codes 16/17 September 2008 14th UN/CEFACT Plenary

  47. Tasks to be fulfilled The following tasks are performed on a regular basis: • Management of UN/ECE Recommendations and generic UN Codelists • Audit of UN/EDIFACT updates • Audit of UN/Core Component Library • Audit of XML Schemas • Verification of the Business Requirement Specification (BRS) format • Audit of the Requirement Specification Mapping (RSM) 16/17 September 2008 14th UN/CEFACT Plenary

  48. Applied Technologies Group • Chair: • Mark Crawford • Vice Chairs: • Gait Boxman • Jostein Frømyr • http://www.uncefactforum.org/ATG/ATG_Home.htm 16/17 September 2008 14th UN/CEFACT Plenary

  49. ATG Mandate • Create and maintain the trade, business and administration document structures based on a specific technology or standard • Design, assembly and production of syntax-specific solutions based on identified business and/or technical requirements from the permanent groups of UN/CEFACT 16/17 September 2008 14th UN/CEFACT Plenary

  50. ATG Deliverables • Technical assessment and maintenance of syntax-specific solutions through the application of Data Maintenance Requests • A series of coherent, consistent and normalized syntax solutions that are aligned with domain reference models for publication in a designated UN/CEFACT information Registry: • UN/EDIFACT messages and their support directories • XML Schemas 16/17 September 2008 14th UN/CEFACT Plenary

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