1 / 33

Welcome to

Welcome to. Jon Snyder and Priscilla Miccio. Purchase Orders. The Purchasing Department receives the orders from either the HR department or Marketing. From here, the processing begins in QuickBooks. Vendors. Purchase Orders. Receive Items with Bill. Receiving Products. Customers.

ramya
Download Presentation

Welcome to

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Welcome to Jon Snyder and Priscilla Miccio

  2. Purchase Orders • The Purchasing Department receives the orders from either the HR department or Marketing. • From here, the processing begins in QuickBooks.

  3. Vendors

  4. Purchase Orders

  5. Receive Items with Bill

  6. Receiving Products

  7. Customers

  8. Customer Invoices

  9. Summary • Receive order from HR or Marketing • Create a purchase order in QuickBooks that places an order for RCI to the supplier, CSBS • Receive the invoice for products from CSBS • Receive the products with a bill to be paid to CSBS by RCI • Create a customer invoice to be paid by the customer • Fax invoice to customer

  10. Radiant Care, Inc. Accounts Payable • When product on Purchase Order has been received, the vendor must be paid. • Pay vendors in QuickBooks. • Pay applicable Sales Tax if due in Quickbooks. • Print the “checks”.

  11. Radiant Care, Inc. Accounts Payable • Mark the Purchase Order as “Paid”. Add the date and check numbers. • Make payments to vendors at online bank. • File the completed documents.

  12. Accounts Payable • QB vendor navigator slide

  13. Pay Bills • QB pay bills slide

  14. Print Documents • QB company navigator slide w/reminders open

  15. Paying Bills at the Bank • CSBS payment window slide

  16. Pay Sales Tax • QB pay sales tax slide

  17. Accounts Receivable • Fax invoices created by the Purchasing Dept. to the Customer. • Check online bank for payments received. • Match payments to invoices. Invoice # should be in the memo line of the payment. • Note transaction or reference number. • Enter payment against the invoice in Quickbooks.

  18. Accounts Receivable • Stamp invoice as paid and add the date and reference number • If payment for an invoice is overdue, send out reminder letter(s) and follow-up. • File completed invoices.

  19. Receiving Payments • CSBS account details slide

  20. Receive Payments • QB customer navigator

  21. Receive Payments • QB receive payment slide

  22. Payroll • Use MSExcel to calculate Payroll because QuickBooks requires a payment in order to process. • Verify hours calculations on time records received from HR Dept. • Enter data into the Excel Payroll Register for the appropriate pay period.

  23. Payroll • Create Payroll Journal records from data calculated in PR Register. • Print reports for HR and Finance contained in PR Register. • Print Employee Earnings Statement for the period. • Pay the employees by depositing money directly into their accounts in the online bank

  24. Payroll • Pay payroll taxes and employee withholdings to CSBS. • Pay employees and taxes in QuickBooks. • At “Year End”, print W2 forms.

  25. P/R Register Worksheet • PR Register worksheet slide

  26. P/R Register Tables • PR Register table tab slide

  27. P/R Earnings Statement • Sample Earnings Statement

  28. P/R Employer Taxes • Employer Tax Report

  29. P/R Journal • Sample PR Journal

  30. W2 Form • Sample W2 Form

  31. Bank Reconciliation • Verifies that the bank account balance and the QuickBooks balance are the same. • If not the same, some transactions were not completed correctly. • A bank/cash reconciliation should be done at least every month. The longer the period, the more difficult it is to find any errors. • Errors must be researched and fixed.

  32. Documentation • BE ACCURATE 2 Important items to remember: • DOCUMENT EVERYTHING!

More Related