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How to use Phone Conferencing at NPS

How to use Phone Conferencing at NPS. Up to 3 participants or 4 to 24 participants. Up to 3 participants. You can easily host a small conference for up to 3 participants using only your telephone. Up to 3 participants on Avaya phones Make your first call Press the Conf button

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How to use Phone Conferencing at NPS

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  1. How to use Phone Conferencing at NPS Up to 3 participants or 4 to 24 participants

  2. Up to 3 participants You can easily host a small conference for up to 3 participants using only your telephone

  3. Up to 3 participants on Avaya phones • Make your first call • Press the Conf button • This puts the first call on hold and gives you a second dial tone • Make the second call • Press the Conf button again

  4. Up to 3 participants on generic phones • Make your first call • Press the switchhook (or flash button) • This puts the first call on hold and gives you a second dial tone • Make the second call • Press switchhook or flash again

  5. More than 3 participants • To host larger conferences (up to 24 participants) you will need to use our Sonexis Conference Manager bridge • You’ll want to schedule your conferences in advance to insure there are sufficient conference ports available at the time. • The best way to schedule a conference is using the Sonexis button in Outlook

  6. What do I need to do? To schedule Sonexis conferences you need: • Sonexis software in your Outlook • Verify you see a Sonexis button in Outlook • If not call the TAC at ext 1046, provide your computername • A conference ID assigned to you by the TCO • Email tco@nps.edu • Provide your NPS office extension, computername, and department • Your Conference ID and initial PIN will be emailed to you • Log into http://blueridge.nps.edu and change your PIN • Configure your ID and PIN in Outlook the first time (details follow)

  7. Sonexis Button in OutlookNo button? Call the TAC ext 1046

  8. First time use – you’ll need to provide the Conference ID assigned by the TCO • In Outlook select • Tools / Options • Sonexis tab • Provide your • Conference ID • PIN • Server URL is • http://blueridge.nps.edu

  9. To schedule a conference click the Sonexis button

  10. Same form as typical Outllook meeting, with the addition of a Conference Details tab

  11. Provide your conference details

  12. Inviting attendees the same as you would for a typical Outlook meeting

  13. Attendees are sent a meeting request with details (email to non-Outlook users)

  14. Deleting or changing a meeting in Outlook also cancels your conference call reservation

  15. Attendees are sent cancellation or change information

  16. Ad hoc conference calls • Once you are assigned your Conference ID, you can start an unscheduled phone conference anytime “on the fly” • From off campus call (831)656-6500 • (ext 6500 from internal phones) • Follow the prompts • Only available when ports have not been previously scheduled • Your conference will end (with warning) if it is about to overlap a scheduled conference

  17. Conferences also can be scheduled at http://blueridge.nps.edu, but changes made here will NOT synchronize with your Outlook calendar

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