Field visits for inspections 08 – 09 June , 2012 , Baku

1. Field visits for inspections 08 – 09 June, 2012, Baku Creation of structural approach related to training of Environmental Inspectors in Azerbaijan Azerbaijan Branch office of REC Caucasus

2. 2 Module strucuture • Arrival to the site and kick-off meeting • Examination of the object • Preliminary assessment of the data obtained during the inspection • The final meeting • Features inspect sites in order of response measures • Checklists used during the inspection

3. 3 Arrival to the site and kick-off meeting Site visit is a major event that involves direct contact between the inspection and the subject of regulation. The inspector must know and comply with safety standards at the facility. The inspector must have documents, confirming his authority.

4. 4 Arrival to the site and kick-off meeting Normally the introductory meeting includes the following items: - Presentation of the staff involved (participants); - Explanation of the office of an Inspector to check the object; - Objectives and scope of the inspection, and a brief descriptive overview of the history of compliance with environmental regulations and the organization takes action against its enforcement; - Plan and schedule of the audit; - Limitations and Exceptions (if any); - Administrative procedures; - Specificity of confidential company information; - Determination of the time and place of the final meeting; - Answers to questions.

5. 5 Examination of the object Normally the introductory meeting includes the following items: - Presentation of the staff involved (participants); - Explanation of the office of an Inspector to check the object; - Objectives and scope of the inspection, and a brief descriptive overview of the history of compliance with environmental regulations and the organization takes action against its enforcement; - Plan and schedule of the audit; - Limitations and Exceptions (if any); - Administrative procedures; - Specificity of confidential company information; - Determination of the time and place of the final meeting; - Answers to questions.

6. 6 Examination of the object On the subject in order to verify that the existing regulations are now also made measurements of indicators such as the level of noise or emissions. Such measurements are usually performed by specialist inspectors or other authorized persons. In addition, the inspector can be produced samples of liquid discharges, waste or soil. In some cases, the inspector to ensure compliance with company environmental standards may be authorized to carry out all the necessary measurements and the selection of the samples.

7. 7 Preliminary assessment of the data obtained during the inspection After an inspection of the company, equipment, documentation, etc., or at the end of a phase of the inspection the inspector shall make a preliminary evaluation of the data. In the case of the inspector, the significant risk from substances that pose a threat of heavy environmental impacts, the inspector should consider the available in its possession and being under its authority legitimate ways to respond to the situation.

8. 8 The final meeting The final meeting officially completes an inspection of the facility. Normally the outcome of the meeting includes the following: - Presentation of the present employees if their composition differs from that of an introduction meeting; - An expression of gratitude for the cooperation and implementation of the necessary administrative procedures, etc.; - Overview of the purpose of verification, adjusted for their changes, if any, during the inspection; - Overview of the data; - Preliminary assessment of the violations; - Preliminary information on the measures required to address the violations; - Service - in the presence of the relevant provisions of law and the office of an Inspector - the official regulations in case of a significant risk of severe environmental consequences

9. 9 Features inspect sites in order of response measures • When conducting inspections of sites in response to the incident took place, accidents or deviations of the industrial unit, it is necessary to first determine the extent and nature of the incident. • In the case of a relatively minor incident local scale, can be guided by the following plan of action: • The inspector should organize a meeting with the official responsible for the situation at the site; • The inspector must explain the purpose of the inspection of the facility; • Inspector must observe safety precautions when on the site; • - If necessary, the inspector should produce samples according to • procedures established by law

10. 10 Checklists used during the inspection Tool for improving the efficiency of on-site inspections can serve checklists. List of Questions checklist depending on the country, the characteristics of its legislation and the strategy adopted to ensure compliance with environmental regulations. However, based on the information the inspection authorities can decide on the need for a similar tables that enhance the efficiency of the organization of inspection.

11. 11 Checklists used during the inspection Key issues to be considered in the preparation of the site visit: - What is the nature of the planned inspection? - Is the site visit of an overall strategy to ensure compliance with environmental regulations? - Is a site visit planned inspection with notice? - In the event of an inspection of one state of the environment: what component of the environment to be checked?

12. 12 Checklists used during the inspection Key issues to be considered in the preparation of the site visit: - Do you plan to check compliance with environmental permits? - Do you plan to sampling and measurement? - Do you know what enforcement measures inspector has the right to take on the spot? - Does the company environmental management system? - Will there be synergies with other public agencies? - Is the inspection a response to the emergency situation caused by contamination of the environment?

13. 13 Thank you for attention!