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Overview of Exit Process

Overview of Exit Process. Notification of Separation Benefits Summary Return of College Property Exit Interview. Exit Process. Presented by the Human Resources Department April 2000. Purpose of Exit Process. Regain possession of College equipment and supplies

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Overview of Exit Process

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  1. Overview of Exit Process • Notification of Separation • Benefits Summary • Return of College Property • Exit Interview

  2. Exit Process Presented by the Human Resources Department April 2000

  3. Purpose of Exit Process • Regain possession of College equipment and supplies • Information gathering and assessment tool • Provide critical information to separating employee • Improve quality of work life at the College • Provide closure to the separating employee

  4. Primary Reasons for Separation • Retirement from the College • Transfer to another state agency or college • Voluntary resignation

  5. Notification of Separation • Immediate notification of separation to Human Resources • Supervisor to notify HR as soon as possible • phone call • email message *Follow-up ASAP with resignation letter

  6. Benefits Summary • Providing Critical Information to the exiting employee • Provide information regarding COBRA for continuation of medical insurance • Provide leave balances to employee • Provide information regarding the pension plan options (PERS,TRS, TIAA-Cref)

  7. Return of College Property • It is the employee’s responsibility to clear any outstanding obligations such as • returning keys • returning borrowed media services materials • It is the department’s responsibility to notify HR of any outstanding obligations prior to release of final paycheck

  8. The Exit Interview • Primary Purpose • Gather information to improve employee relations practices • Spot developing trends • Identify areas of weakness • Identify areas of strength • Sharing Information • Data is stored and maintained in a database • Distribute information in an annual report to President’s Cabinet • Make annual report available on the U Drive to the Campus Community

  9. Confidentiality Issues • Specific responses will not be attributed to the exiting employee unless permission is given by the employee. • Responses will be reviewed by the Human Resources Department and potential discrimination or liability issues will be handled immediately

  10. Responsibility of Parties • Supervisor is responsible for immediate notification of separation to Human Resources • Human Resources is responsible for initiating and following through with the exit process • Employee is responsible for returning all College equipment and supplies and for completing the exit interview • Department is responsible for ensuring the return of College equipment and supplies

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