Project Management at a glance - the ‘what’ and the ‘how’

1. Project Management at a glance - the ‘what’ and the ‘how’ Jørgen Nygaard Nielsen Dan BandsholmErensø PMD – 2011.11.17

2. Whatyouneed to consider • Genericpractices to beobserved – providesyouwith the ’what’ but not the ’how’ • Not equal in size and relevans for your PMD project • Dont evenconsiderdivinginto the CMMI framework – it’shuge and evolving over time!

3. Howyoucanmake it happen GP 2.1 – Establish an organisational policy • Large area in PMD due to projectsize • The frame of the project, given to you from the organization and the programme. • Manage the expectations and the directions of: • The programme • Your leader • Your direct reports • Your peers • Yourself HOW WHY

4. Howyoucanmake it happen GP 2.2 – Plan the process • Large area in PMD due to projectsize • Plan the project. Consider • Objectives and goals • Requirements • Time • Personal development • Documentation • Resources • KPIs • Reviews • Dependencies among activities, work products, services etc. • Involvement of stakeholders When, when, when..... Createmilestones – what has to be done

5. Howyoucanmake it happen GP 2.3 – Provideresources • Medium area in PMD due to projectsize • Make sure you have the adequate resources to reach your goal • Funding • People • Skills • Tools • Facilities

6. Howyoucanmake it happen GP 2.4 – Assignresponsibility • Medium area in PMD due to projectsize • Ensure that there is accountability for performing a task or process and reaching specific goals • The people assigned must have the appropriate authority to perform the assigned responsibilities • Make sure that the people assigned to responsibilities and authorities understand and accept them to a task or process

7. Howyoucanmake it happen GP 2.5 – Trainpeople • Minorarea in PMD due to projectsize • Make sure that people have the necessary skills and expertise to perform a process or task. • Self study • Instruction • On-the-job training • Formal and class room training • Train people – both according to project work and to the actual changes you make in the organization

8. Howyoucanmake it happen GP 2.6 – ManageConfigurations • Minorarea in PMD due to projectsize • Make sure to keeptrack of versions of yourlivingworkproductsaccording to milestones (ie. management approval, ALG feedback) • Keep it simple • nameyourwork items (ie. version 1.0; 1.1… - oruse dates) and save them in an archive folder • Make an overview in a separat document • IT disciplineprovails…. (back-up!?)

9. Howyoucanmake it happen GP 2.7 – Identify and Involve Relevant Stakeholders • Medium area in PMD dependingon the organizationalimpact of yourproject • Keeptrack of stakeholders, theirrole and how and when to communicatewhat • Which decisions willthey have to make • Whatifyou relevant stakeholdersare not available? • Link til skabelon: Stakeholder Management Plan

10. Howyoucanmake it happen GP 2.8 – Monitor and Control the Process • Large area in PMD project • Revisityour plan from GP 2.2 and performcorrective action on deviations • Turnthispracticeintomilestones in your plan – whenwill I revisitmy plan plan. Put it prior to major milestones and ensurethat GP 2.1 is followed. ”Unlessyouchangeyourcourse youwill end up whereyouareheading”

11. Howyoucanmake it happen GP 2.9 – ObjectivelyEvaluateAdherence • Large area in your PMD project • It’sbasicallyabout audit – an external institution/person holdingyourworkproductsagainstyour plan, policy and proces • Ask your ALG members to provideyouwith feedback onyourprojectscompliancewith GP 2.1, 2.2 and activitiesthatyouwillneedhelp to master

12. Howyoucanmake it happen GP 2.10 – Review Status withHigherLevel Management • Large area in your PMD project • Provide senior management withvisibilityonyourprogress, results and obstacles • to ensurethatyouareon the right track (the trackthat the organization supports) • to provideyouwithhelp from the organisation • Set up a steeringcommittee for yourproject – peoplethatcan pave yourway in the organization – GP 2.7, GP 2.2,