RFP 5137002 Webinar: Cost Proposal

1. RFP 5137002Webinar: Cost Proposal Tuesday, January 7, 2014 Session 1 – 10:00 a.m. Session 2 – 2:00 p.m. Pacific Time

2. Teleconference Information If you can see the Webinar, but cannot hear through your Computer speakers, please call the number above to listen along with the Webinar presentation.

3. How the Webinar Works • Cost Proposal information • Question & Answer session provided at the end of the webinar • State’s responses will be verbal or written during the webinar

4. 1 – Cost Proposal • 2 – Sample Cost Proposal Walkthrough • 3 – Rules Governing Award(s) - RFO • 4 – Questions and Answers Session A: Communications B: Submission C: Evaluation D: Cost Negotiations • Walk through sample RFP Proposal Packet • 2 – Sample Cost Proposal Walkthrough Webinar Objectives

5. 1 – Cost Proposal A - Communications • Webinar • Cost Fact Sheet • Email Notices

6. 1 – Cost Proposal B – Submission • Send to RFP5137002@dgs.ca.gov • Time and date due in State’s e-mailbox: 2:00 p.m. Pacific Time (PT) on Monday, January 13, 2014

7. 1 – Cost Proposal B – Submission • Use Excel Cost Proposal Template • Complete only the yellow highlighted fields • Enter whole number values in rate(s) per hour fields • Omit letters, cents, commas, and decimal points

8. 1 – Cost Proposal B – Submission • “Save As” an Excel document (version 1993 or later) • Name file “Your Company Name – COST Proposal” • Email Cost Proposal attachment to RFP5137002@dgs.ca.gov

9. 1 – Cost Proposal C – Scoring • Evaluated by classification in each tier • Proposers must meet baseline for classification in tier for award • Each classification baseline established as the average plus 15% of all proposers’ rates

10. 1 – Cost Proposal D – Cost Negotiations • 1 - RFP Highlights A: Communications • Occur in a Tier only when less than sixty percent (60%) of Cost Proposals achieve award

11. 1 – Cost Proposal D – Cost Negotiations • 1 - RFP Highlights A: Communications • One (1) opportunity for Administratively and Technically responsive Proposers whose initial proposed rate(s) exceed the baseline to lower its rates within the baseline to achieve award • Respond within 24 hours

12. 1 – Cost Proposal • D – Commitment to Lowest Rate • 1 - RFP Highlights A: Communications • Occurs only when Cost Proposals are not negotiated • One (1) opportunity to commit to lowest awarded rate(s) per hour in a tier’s classification(s) • Respond within 24 hours

13. 2 – Sample Cost Proposal Walkthrough • Checkmarks and arrows highlight areas that require attention  “Check mark” Arrow

14. SAMPLE Open Excel

15. Enable SAMPLE

16. SAMPLE 

17. SAMPLE Click Retry

18. SAMPLE        Not Seeking Award

19. SAMPLE        

20. SAMPLE  

21. SAMPLE Attach Saved File    Respond within 24 hrs

22. 3 – Rules Governing Award(s) - RFO • MSA awardees who achieved at least sixty (60) Technical points may elect to offer RFO rates from either:

23. 3 – Rules Governing Award(s) - RFO • Own awarded rate(s) • OR • Lowest awarded rate(s) for classifications in the next highest Tier

24. RFO Application of Rates Own Tier 1 awarded rates Tier 2 Lowest Rate Own Tier 2 awarded rates Tier 3 Lowest Rate

25. 4 – Questions and Answers Session • Session at the end of the webinar • Keep questions relevant to Cost Proposal • State will respond to questions verbally or in writing during the Webinar

26. 4 – Questions and Answers Enabled Keep questions relevant to Cost Proposal

27. Thank You • Resources: • https://www.bidsync.com/DPX/ca/cdgs?ac=view&auc=1948989 • http://www.dgs.ca.gov/pd/Programs/Leveraged/masteragreements/InformationTechnologyConsultingServices.aspx • http://www.dgs.ca.gov/pd/Resources/BroadcastBulletins.aspx • masters@dgs.ca.gov