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Trials and Tribulations of e-Searching and e-Filing: Tales of a Pilot Project Participant

Trials and Tribulations of e-Searching and e-Filing: Tales of a Pilot Project Participant. Jude Samson Lawson Lundell LLP 1600 Cathedral Place 925 West Georgia St. Vancouver, BC V6C 3L2 604.631.6723 (phone) 604.641.4417 (fax) jsamson@lawsonlundell.com. INTRODUCTION.

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Trials and Tribulations of e-Searching and e-Filing: Tales of a Pilot Project Participant

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  1. Trials and Tribulations of e-Searching and e-Filing: Tales of a Pilot Project Participant Jude Samson Lawson Lundell LLP 1600 Cathedral Place 925 West Georgia St. Vancouver, BC V6C 3L2 604.631.6723 (phone) 604.641.4417 (fax) jsamson@lawsonlundell.com

  2. INTRODUCTION Previous meetings between CSO and Vancouver Law Librarians • I work for Lawson Lundell • I do not work for CSO

  3. OUTLINE British Columbia Courts (CSO) • what it currently provides (e-Searching, daily court lists, purchasing documents) • what it will provide (e-Filing) • public access to documents online Federal Court • Court Index and Docket • e-Filing Pilot Project

  4. CSO: WHAT IS IT AND WHAT DOES IT HAVE TO OFFER? Court Services Online (CSO) is an electronic service introduced in support of the government strategy to provide alternative options and added convenience for access to government services. • E-Search: civil court files ($6.00/file); purchase documents ($10.00 each); obtain file summary reports ($6.00 each). • Provincial and Supreme Court Civil files from 1989 onwards (except Victoria, 2002 onwards) • Does not include Provincial Divorce or Supreme Adoption files • Court of Appeal Information • Daily Court Lists: access daily court lists for Provincial Court Small Claims and Supreme Court Chambers

  5. e-SEARCHING: How It’s Done • Search by Party Name, Deceased Name, File Number, Date Range • Search for Individuals, Organizations or Both • Exact, Partial or Soundex • Filter by location (up to 5), class (e.g., civil, bankruptcy, divorce), level and date • Enter your file numbers • Choose from list of results (pay $6.00) • View Information • Case Basics, Parties, Documents, Hearings and Results, Transfers • Purchase Documents • Obtain File Summary Report (additional $6.00)

  6. e-SEARCHING: an example

  7. e-SEARCHING: an example(See Handout, p. 1)

  8. e-SEARCHING: an example(See Handout, pp. 2-6)

  9. e-SEARCHING: a real example • bcMetals Corporation • Organization Name: bcMetals • Exact: 0 matches • Partial: 3 matches • Soundex: 124 matches • Red Chris Development Company Ltd. • Organization Name: Red Chris • Parial: 4 matches • Soundex: 24 • Not all documents listed • I.C.B.C. / ICBC / Insurance Corporation of BC Inputting Errors • Persistent and not readily corrected • Alternatives?

  10. e-Searching: Questions? • Tutorial on Services – An Example Search • Handout, pp. 7-13 • Court Services Online E-Search Tips • Handout, pp. 14-19 • Purchase Documents Online • Handout, pp. 20-24

  11. THE NEXT STEP: e-FILING Filing court documents electronically • Governed by Rule 69 of the Rules of Court (pp. 25 -29), Rule 22 Small Claims Rules (p. 30) • Still in the Pilot Project Phase (Supreme Court Civil and Small Claims • Kelowna/Vernon • Chilliwack • Victoria • Prince Rupert • Abbotsford (Small Claims Only) • Vancouver (Supreme Court Only) • Cost: $7.00/file

  12. e-FILING: A ROCKY BEGINNING Pilot Project Kick-Off • March 22nd versus June 23rd Activate BCeID and Register with CSO • BCeID: single User ID and password for secure access to online government applications. • Account Manager can create additional User Ids for people who want to access CSO • CSO: register with Court Services Online • Electronic Services Agreement • Province not responsible for user failing to meet filing deadlines including due to inaccessibility or failure of the system • Multiple versions • Librarians may be ill-suited to this task

  13. e-FILING: How It’s Done • Prepare the form offline – convert to PDF • No signatures required, except affidavits and orders • Login to CSO and complete online form • File number, style of cause, type of document, registry location • Attach the document to the online form • Confirm payment amount • Submit the document for filing • Retrieve status of submitted documents • Submitted, filed, rejected, courtesy correction • No notification of status • View, download, print copies of filed documents

  14. E-FILING: Do’s and Don’ts Documents that cannot be E-Filed: • Affidavit of Service (Provincial Court) • Chambers Record • Trial Record • Certificate of Pending Litigation • Orders under Court Order Enforcement Act • Others under Rule 69(5) Documents that can be E-Filed: • Documents with original signatures • Affidavits, if accompanied by Form 144, with the original documents being kept on file as prescribed by Rule 69(6) and (7)

  15. e-FILING: an example(See Handout, p. 31)

  16. e-FILING: an example(See Handout, p. 32)

  17. e-FILING: an example(See Handout, pp. 33-34)

  18. e-FILING: an example(See Handout, p. 35)

  19. e-FILING: an example(See Handout, p. 36)

  20. e-FILING: an example(See Handout, p. 37)

  21. e-FILING: an examplereview status of filing

  22. e-Filing: an examplereview status of filing

  23. e-FILING: an examplesuccess!

  24. e-FILING: QUESTIONS? • Thumbs Up • Most documents filed within 1-2 hours • Orders (incl. desk orders) entered more quickly • Default Judgment obtained in 1-2 days • Documents filed at the time they are submitted • Thumbs Down • Some ongoing technical problems • No notice of status change • 48-hour window • Errors, lack of universal standards • Honeymoon phase • Not enough Registry staff • Searching Court Files (caution)

  25. FEDERAL COURT:e-Searching and e-Filing e-Search • Search by last name, corporate name, name of ship, court file number, intellectual property name, related cases • Obtain information concerning court file number, names of parties and counsel, related cases, filing date and city, summary of case history (“recorded entries”)

  26. FEDERAL COURT:e-Searching and e-Filing e-Filing • Pilot Project, limited to intellectual property cases only (areas to be added in early 2007) • LexisNexis approved e-Filing service provider • Access to documents that have been filed electronically in their own cases • Paper copies need not be filed in certain circumstances • Time of filing

  27. e-SEARCHING: a Federal Court example

  28. e-SEARCHING: a Federal Court example

  29. e-SEARCHING: a Federal Court example

  30. e-SEARCHING: a Federal Court example

  31. FEDERAL COURT: QUESTIONS? • Notice to the Profession • August 1, 2006 (pp. 38 – 39) • Annex to Notice to Profession • Amended July 31, 2006 (pp. 40 – 47)

  32. Vancouver1600 Cathedral Place925 West Georgia StreetVancouver, British ColumbiaCanada V6C 3L2Telephone 604.685.3456Facsimile 604.669.1620Calgary3700, 205-5th Avenue SWBow Valley Square 2Calgary, AlbertaCanada T2P 2V7Telephone 403.269.6900Facsimile 403.269.9494YellowknifeP.O. Box 8184908 - 49th StreetYellowknife, NWTCanada X1A 2N6Telephone 867.669.5500Toll Free 1.888.465.7608Facsimile 867.920.2206 Presentation by: Jude Samson

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