Institutional Research & Planning Updates: OAIRP Summer Webinar

1. August 7, 2019 : OAIRP Summer Webinar IPEDS Updates & CIP-SOC 2020 Facilitator: Thomas Jay Benjamin, Director of Institutional Research, Lorain County Community College Panelists: Julie Carpenter-Hubin, Assistant Vice President of Institutional Research & Planning, The Ohio State University Katie Reynolds, Ph.D., Senior Research Associate, Lakeland Community College Tom Prendergast, Vice President, Student Services & Institutional Effectiveness, North Central State College This webinar is being recorded for future viewing

2. SAVE-THE-DATE! Autumn 2019 OAIRP Conference AIR’s New Vision for IR and Growing Ohio’s IR Capacity Friday, October 18, 2019 Denison University, Granville, OH Thursday Preconference – IPEDS New Keyholders Workshop Call-for-proposals is open! Agenda and workshops will be announced soon!

3. August 7, 2019 Webinar Webinar Notes Facilitator: Thomas Jay Benjamin, Director of Institutional Research, Lorain County Community College • Please mute yourself to reduce back-ground noise. • May raise hand during Q&A or type in chat. • PowerPoint is available for download from the chat box. Will also distribute to OAIRP list-serve and publish on oairp.org • Note: This webinar is being recorded for future viewing and will also be available on oairp.org.

4. August 7, 2019 Webinar Agenda & Session Overview Facilitator: Thomas Jay Benjamin, Director of Institutional Research, Lorain County Community College Panelists: Julie Carpenter-Hubin, Assistant Vice President of Institutional Research & Planning, The Ohio State University Katie Reynolds, Ph.D., Senior Research Associate, Lakeland Community College Tom Prendergast, Vice President, Student Services & Institutional Effectiveness, North Central State College

5. August 7, 2019 Webinar First Speaker – Julie Carpenter-Hubin, Assistant Vice President of Institutional Research & Planning, The Ohio State University Facilitator: Thomas Jay Benjamin, Director of Institutional Research, Lorain County Community College

6. Institutional Research & Planning • Julie Carpenter-Hubin, Assistant Vice President of Institutional Research & Planning, The Ohio State University 2019-2020 IPEDS UPDATES & CHANGES

7. Institutional Research & Planning • Visit airweb.org for the AIR IPEDS Annual Update: 2019-20 Data Collection Cycle

8. Institutional Research & Planning • Calendar for 2019-20 August 28 September 4 Deadline for keyholder registration Fall Components open

9. Institutional Research & Planning • Terminology Changes 2019-20 Formal Award Recognized Postsecondary Credential Contact Hour Clock Hour 2020-21 Dual Credit Dual Enrollment

10. Institutional Research & Planning • Institutional Characteristics • 2019-20: FAQ to explain how to report room and board when an institution provides one but not the other • 2020-21: Sub-baccalaureate degrees less than one year in length will be split into two award category levels based on clock hours or credit hours

11. Institutional Research & Planning • Completions • 2020-21: Sub-baccalaureate degrees less than one year in length will be segmented out • Is this program offered as a distance education program? Yes No • All Some None

12. Institutional Research & Planning • 12-Month Enrollment: 2020-21 • Disaggregate UG students by race/ethnicity and gender into the following categories: • FT/PT first-time degree/certificate seeking • FT/PT transfer-in degree/certificate seeking • FT/PT continuing/returning degree/certificate seeking • FT/PT non-degree/non-certificate seeking

13. Institutional Research & Planning • 12-Month Enrollment: 2020-21

14. Institutional Research & Planning • Libraries: 2020-21 • Digital/Electronic Serials in Digital/Electronic Circulation: usage whether viewed, downloaded, or streamed • Library staff by FTE

15. Institutional Research & Planning 2019 Graduation Rates, 200% Graduation Rates, Outcome Measures For systems of coordinated institutions (multi-campus system), students are to be identified as transfer-in students upon entering an institution from another institution within the same coordinated system; students are to be identified as transfer-out students when leaving an institution to enroll into another institution within the same coordinated system.

16. Institutional Research & Planning Finance 2019-20 Does your institution include defined benefit pension or postemployment benefits other than pension liabilities, expenses, and/or deferrals in its General Purpose Financial Statements? If yes: Completion of Part M on Pension and Other Postemployment Benefits Information is required!

17. Institutional Research & Planning Finance 2020-21 • If your institution participates in intercollegiate athletics, indicate the category where these revenues are included (check all that apply): • Sales and services of educational activities • Sales and services of auxiliary enterprise • Other (explain in context box) • Does not have intercollegiate athletics revenue

18. Institutional Research & Planning Finance 2020-21 • Additional data to be collected: • Numerator and denominator for calculating financial health ratios • Sources of discounts and allowances • Detail on changes to endowment net assets

19. Institutional Research & Planning • https://surveys.nces.ed.gov/ipeds/ViewIPEDSChangesToTheCurrentYear.aspx

20. Additional Questions for Julie Carpenter-Hubin? Type questions into chat box or raise hand (when called upon - unmute and speak).

21. August 7, 2019 Webinar Next Speaker – Katie Reynolds, Ph.D. Senior Research Associate Lakeland Community College Facilitator: Thomas Jay Benjamin, Director of Institutional Research, Lorain County Community College

22. CIP Code Overview • National Center for Education Statistics (NCES) • Classification of Instructional Programs (CIP) • CIP is a taxonomy of instructional programs that provides a classification system the thousands of different programs offered in higher education. • NCES updates CIP codes about every 10 years to make sure they accurately reflect the changing landscape of programs at institutions, as new fields of studies emerge new CIP codes are developed to better track students through programs and into the job market. • Last CIP update was 2010. • CIP revisions will begin to be reported for Spring 2020 reporting cycle (IPEDS) and same cycle or after for HEI.

23. CIP Codes in Reporting • Federal Reporting - IPEDS (all schools) • IPEDS Completions Survey • State Reporting - HEI/ODHE (state schools only) (also called Subject Codes) • Academic Programs (AP) file • Student Enrollment (SN) file • Degree & Certificate (DC) file • Course Inventory (CI) file • Faculty & Instructional Non-faculty Demographics (FD) file

24. CIP Codes at Your Institution • Vary based on type of school, reporting requirements, and organizational structure. • CIP codes can be associated with: • Academic programs • Courses • Students • Faculty

25. CIP Code Review of Changes (2020) • NCES CIP Code 2010-2020 Conversion Resources - https://nces.ed.gov/ipeds/cipcode/resources.aspx?y=56

26. CIP Code Review of Changes (2020) • 70 new four-digit (XX.XX) series codes. • Over 300 new 6-digit (XX.XXXX) series codes. • Re-organization and expansion of the 60. series (Residency Programs). • Addition of the 61. series (Medical Residency/Fellowship Programs). • 12 CIP codes deleted. • Almost 300 CIP codes moved. • 221 CIP codes have text changes. • My CIP code dashboard of changes (PowerBI) • https://app.powerbi.com/view?r=eyJrIjoiZTRkNTg0NTUtMjNmMy00ZjQ4LTgzYWItNTNlZjZhYzc2NzM1IiwidCI6ImYyZDc0Y2ExLTdhYmQtNDIzMi04YjYwLTNlNWM2MWM5M2MwNiIsImMiOjN9

27. NCES – CIP Wizard • https://nces.ed.gov/ipeds/cipcode/wizard/default.aspx?y=56

28. NCES – CIP Wizard • https://nces.ed.gov/ipeds/cipcode/wizard/default.aspx?y=56

29. Institutional Review/Conversion • Who should be a part of the process? • Data Architects/Programmers • Academic Affairs • Enrollment Management/Registrar • Human Resources • Institutional Research • Curriculum Committees • Department and Program Review Committees • Academic Departments

30. Proposed Timeline for Revision Review • September- October 2019 • Analysis of CIP codes effected at your institution. • Start discussions on campus to identify those that will be involved. • October 2019 - January 2020 • Implementation of workgroup or committees required to make changes. • Including data architects and those involved in state/federal reporting. • February – March 2020 • Any final approvals (departments, committees, Provost, etc.). • April – May 2020 • Change orders required for database changes. • June 2020 – full implementation of 2020 revised CIP codes Ongoing - Review of existing CIP code assignments

31. Additional Questions for Katie Reynolds, Ph.D.? Type questions into chat box or raise hand (when called upon - unmute and speak).

32. August 7, 2019 Webinar Next Speaker – Tom Prendergast, Vice President, Student Services & Institutional Effectiveness, North Central State College Facilitator: Thomas Jay Benjamin, Director of Institutional Research, Lorain County Community College

33. Mapping CIP codes Tom Prendergast, Vice President, Student Services & Institutional Effectiveness, North Central State College

34. Strategy #1 – Analyzing CIP codes for state share of instruction (programs) • Review the table that matches CIP codes to HEI subject fields and discipline areas http://regents.ohio.gov/hei/datasubdoc/vertables/veritabsubject.html • For purposes of associate degree weights, look at page four of the SSI handbook to see the crosswalk  • https://www.ohiohighered.org/content/ssi_operating_budget • Finally, you look at the SSI spreadsheets tab that matches up to the table on page four to see the estimated payouts by degree. Tab is called completion model cost. 

35. Crosswalk from SSI handbook

36. CIP to SOC mapping • Federal mapping of academic program codes (CIP) to standard occupation codes (SOC) is good place to start but you still might be able to drive one of these through the mapping. Also, not updated to CIP 2020. https://nces.ed.gov/ipeds/cipcode/resources.aspx?y=55

37. Suggested activities for creating a custom crosswalk • Start with the standardized mapping • Research SOC structure and definitions (https://www.bls.gov/soc/2018/home.htm) • Disaggregate by level of expected education, examples: https://www.bls.gov/emp/tables/educational-attainment.htm https://www.onetonline.org/find/zone?z=1&g=Go • Verify with faculty and program coordinators

38. SOC mapping to accounting technology- NCSC (Asterix means generally require bachelor’s)

39. Additional Questions for Tom Prendergast? Type questions into chat box or raise hand (when called upon - unmute and speak).

40. August 7, 2019 Webinar Conclusion & Wrap Up Facilitator: Thomas Jay Benjamin, Director of Institutional Research, Lorain County Community College Panelists: Julie Carpenter-Hubin, Assistant Vice President of Institutional Research & Planning, The Ohio State University Katie Reynolds, Ph.D., Senior Research Associate, Lakeland Community College Tom Prendergast, Vice President, Student Services & Institutional Effectiveness, North Central State College

41. Thank You For Attending! SAVE-THE-DATE! Autumn 2019 OAIRP Conference AIR’s New Vision for IR and Growing Ohio’s IR Capacity Friday, October 18, 2019 : Denison University, Granville, OH Thursday Preconference – IPEDS New Keyholders Workshop Call-for-proposals is open! Agenda and workshops will be announced soon!