JOWSCO - State of Readiness for WSSD 2002

1. JOWSCO STATE OF READINESS WSSD 2002

2. The UN Precinct • Sandton Convention Center • Date change : 26 Aug – 4 Sept • Draft plans submitted to UN • Includes use of Sandton Library and Art Gallery • Sandton Library • Host country media center • Sandton Art Gallery • UN Accreditation Center / Pass Office • Zone 1

3. Major Groups Venue • NASREC • Zone 4 • Gallagher unavailable for revised dates • NASREC : only venue with sufficient capacity and resources • Commitment obtained from NASREC for entire venue @ 44-000 square meters • Move welcomed by the City of Johannesburg • Investment in the South

5. Update • Civil Society forum - NGO Opening ceremony planned • Exhibitions and side events to also be held at NASREC

6. Sun Mon Tue Wed Thur Fri Sat 11 All JOCs live Transport dry-runs 12 SCC Build-up Complete & Accreditation Centres Live 13 Airports Ready & Transfers 100% 14 Reinforcement of Security Forces into Gauteng 15 Zones 2 – 10 Transport Operational 16 Security & DM Dry runs 17 18 Ubuntu Village Live Volunteers 30% 19 Pre-NGO Week 20 21 22 23 Zone 1 Transport Operational 24 Search Park in place 25 UN Staff Arrive Volunteers 60% 26 Civil Society Indaba UN Informal Meetings 27 28 29 30 31 1 SA Opening Ceremony Volunteers 100% 2 UN Opening Committee Meetings 3 4 5 Sponsors Dinner 6 Business B/fast 7 HOS Arrive 8 Cradle of Humankind 9 HOS Summit State Banquet 10 11 WTC 1-Year Anniversary Airport Transfers 100% 12 SA Closing Ceremony 13 14

7. The Ubuntu Exhibition • Logistical hub located at Innisfree Park • Overflow capacity venue to SCC & interchange • Along M1 & Grayston Drive • Tensile 1 • 10,000 square meters • Largest portable venue in the world • 5,000 square meters allocated to the exhibition

8. Multi-stakeholder involvement • Opportunity for “good” practice to be showcased by : • Country • Substance category • NGO • Business • Open, fair & transparent in selection of projects

9. The Ubuntu Village • Innisfree Park • Along Grayston Drive and M1 • Facilities include • The International Best Practice Exhibition including multi level exhibition space (up to 5000 square meters) and meeting rooms (500 pax total) • The African Globe Theatre - A multipurpose theatre and presentation venue (600 pax) • AfricaArt – a showcase gallery for award winning African Fine Art. • An International Food and Beverage Court with the emphasis on showcasing the African culinary experience and South African wines.. • A Commercial Business Center with print, secretarial, communications and internet services • A Central Information Bureau with 24-hour access to trained personnel and the Summit Call Center. • A satellite Police Station • A basic care Medical Center and general practitioner’s consulting rooms and dispensary. • WSSD Open University – A resource center featuring scheduled lectures on the theme of sustainable development run along summer school lines. • Summit Radio Studios – WSSD’s 24 hour summit themed radio station • WSSD Internal TV Broadcasts – Both on Big Screen and television constant coverage will be relayed of major summit events. • The Global Village Media Mixer - An informal media lounge for the world’s media

10. Ubuntu Village Cont’d • The Earth Arena - an open air concert arena including: • A landscape seating area for up to 5000 pax • A covered stage with full lighting, sound and basic backline facilities • A daily program of cultural and entertainment activities featuring at least one headlining South African/African act. • Speaker’s Corner – with regular opportunities for all to have a platform for their views. • Expression HQ • office facilities with basic communications infrastructure available on a daily basis for organizers of demonstrations in an around Sandton. • This will enable liaison with security services. • This will emphasize South Africa’s commitment to the orderly exercise of the rights to freedom of speech, expression and association. • BioHouse • A ”Big Brother” type installation featuring the principles of sustainable development in action. • SABC and Summit TV to include live broadcasts of activities in and around the house. • The Market • a commercial arts and craft market. • The emphasis will be on products that empower people and protect the environment.

11. Accommodation • Hotel grids 80% complete for all headquarter hotels • More rooms becoming available • DMC appointed December 5 • Global DMC Consortium • DMC website online with 4500 beds provisionally booked, pending accreditation • Theta to assist with service standards training • Tourism Grading Council to assist with Homestays • Summit as a catalyst for Fedhasa’s Umvelo Awards ‘02 for industry to convert to best practice

12. Accreditation System • SA will offer two-tiered, integrated accreditation system which caters for everyone coming to the official UN WSSD as well as the events co-ordinated by the major groupings as recognised by the UN Commission on Sustainable Development and accredited parallel and fringe events

13. The Challenge • Pre accreditation is the key to access transport, accommodation & conference venues • Identity • Dual application forms for data capture • Integration with vetting • To relieve the pressure on accreditation centres • Memorandum of understanding to be entered into between SA & : • The United Nations • Civil Society • Business • ICLEI • All stakeholders with accredited fringe events

14. Accreditation • Vetting process underway in Jowsco • Accreditation passes designed and coded • Accreditation policy to be finalized early Jan 02

15. Airports, Airlines and Borders • Discussions underway with SAA & BA • Sponsorship • International Marketing campaign • Other Stakeholders • CAA • ATNS • BARSA • ACSA

16. Airline Capacity & Hubs • Hubs identified for capacity • USA • JFK • Atlanta • Europe • Schipol • Luxemborg • Frankfurt • London • Charles de Gaulle • East • Kuala Lampur • Singapore • Dubai

17. Hospitality • 3 Models of Kiosks designed for • Hotels • Zone 1 • Key venues • Sandton Convention Center • NASREC • JIA • Hubs • Zones 1 - 10

18. Health Medical Fire & DM • UN Precinct and Major Group venue medical facilities operations ready • Receiving hospitals onboard • 7 Private clinics and 1 Military hospital • Staging areas located and resourcing underway • Joint Operational Command system established • Headquarter hotel requirements finalised • Search Park requirements finalised

19. Key Hospitals • Sunninghill hospital – Level 1 • Milpark Hospital – Level 1 • Sandton Clinic • Olivedale Clinic • Morningside Clinic • Union Hospital – Level 1 • Unitas Hospital – Level 1 (Pretoria) • Rosebank Clinic • One Military Hospital – Level 1 (Pretoria)

20. Protocol • DFA Business plan received • Discussions with DFA re staff secondments • Nodal Point • Embassy briefing end Jan 02

21. Safety & Security • Core Command appointed • All planning complete

22. Transport • 100% Hubs located • 100% Routes identified • 100% Road upgrade & traffic signals scoped • Tender for transport to be issued Jan 02 • Negotiations with taxis re: road closures and relocations of taxis 50%

23. Venues, Sites & Facilities • All media centers identified • All key venues identified • All venues with 100+ pax capacity booked on revised dates • All equipment and resources scoped • Tender to be issued Jan 02

24. Side Events • Criteria drafted for side events outside of UN Precinct • Self funding • Credible • Related to sustainable development • Business plan & logistics • Concentrate side events at Ubuntu Village and NASREC • UN manages UN Precinct side events • Jowsco has appointed a dedicated manager to side events, reporting into Ops & Logistics • SA co-ordinating committee to assess applications • Website application form available Jan 18, 02

25. Process • Application completed • Web-based / email / post / fax • Screening by Side Events Manager • Submission for approval to co-ordination committee • Venue / slot authorisation passed to : • DMC to release venue for all bookings outside of NASREC, Ubuntu Village / Airport / Accreditation centre • Side Events Manager for onward transmission to the respective key venue manager

26. Legacy Projects • DEAT, DACEL & CoJ scoping legacy projects • Ways to leave a lasting impact • Educational • Exhibit best practice in action through community projects • Leveraging of Summit operational resources

27. HR & Volunteers • All areas scoped 100% for volunteers • Job descriptions drafted • Discussions with Theta & SA Volunteers • Tertiary institutions identified • Corporates identified • Training commences March 2002 • Mascot

28. Volunteers Programme • Approx 5000 Volunteers • Over 35 Days • 3 Shifts • 2 Components • Youth skills development programme • Linked to tertiary institutions • Professional volunteers • Linked to corporate sector and professional individuals • Across all areas of the Summit programme • Strict vetting will be in place

29. Volunteer Areas • Information kiosks • Hospitality officers • Administrative services • Medical services • Venue operations • Opening & closing ceremonies • Transport • Media centres • Airports

30. Marketing • Above the line awareness raising commences March 2002 - Radio & TV driven • Ongoing media and public relations • Planning for hosting up to 10 000 media underway with UN • Roadshows to be undertaken • International marketing campaign commences April 2002 • SABC will be host broadcaster • Opening ceremony of scale envisaged • Jowsco working in conjunction with DACST and Arts Alive on a comprehensive Social Programme

31. Tourism • Tour Co-ordination company appointed • Research being undertaken with regards to available tourism products outside Gauteng • Destination Management Company will handle all Gauteng based day tours • Jowsco working in conjunction with tourism sector • International marketing campaign commences April 2002 • All tourism products to be vetted

32. Stakeholder Management • Interaction has taken place with a large number of stakeholders ranging from political parties to taxi associations • Identification and vetting of side events underway

33. Fundraising • Government contribution secured • Foreign donor countries contributions are underway 65% secured • Corporate Partnership drive underway - Announce two SA partners * Standard Bank * MTN • Process to be completed by March 2002

34. Thank You