Orange County E-Procurement Initiatives

1. Orange CountyE-Procurement Initiatives January 8, 2007

2. E-Procurement Presentation Outline • Definition • Benefits • Orange County Implementation • Management • Future • Questions/Discussion • Special Presentation

3. E-Procurement Presentation Outline • Definition • Benefits • Orange County Implementation • Management • Future • Questions/Discussion • Special Presentation

4. E-Procurement Definition TYPICALLY THROUGH THE INTERNET ! The facilitation of BUSINESSBUSINESSand / or BUSINESSCONSUMER purchase and sale of supplies and services electronically…

5. E-Procurement at Orange County BusinessBusiness Example (M/WBE Vendor Search) Paint

6. E-Procurement Definition BusinessConsumer Example(Process Clarification) Index of Commodities

7. E-Procurement Presentation Outline • Definition • Benefits • Orange County Implementation • Management • Future • Questions/Discussion • Special Presentation

8. E-Procurement Benefits Clarifies Procedures ! It Educates ! Is Timely & Up-To-Date ! Saves Trees !

9. E-Procurement Benefits BEFORE E-PROCUREMENT… • 39,000+ registered vendors • 500+ M/WBE firms • 7,000+ pages of M/WBE vendor listings printed each month • Information was not up-to-date 39,000+ Oh boy…I’ll be typing all night ! M/WBE LISTING

10. E-Procurement Benefits BEFORE E-PROCUREMENT How much LONGER ?? • Slow internal processes • Bids typed and mailed • Special print ads were required for each bid • Vendors had to visit our offices • Bulletin board postings were a major means of notification How will I EVER catch up ?! Inconvenient for customers ! Difficult for staff to support !

11. E-Procurement Presentation Outline AFTER E-PROCUREMENT… • Definition • Benefits • Orange County Implementation • Management • Future • Questions/Discussion • Special Presentation

12. E-Procurement Benefits AFTER E-PROCUREMENT… • Faster internal processes • Reduction in phone calls • Vendors needed to visit our offices less often • Less paperwork “Red Tape” reduced! Online data is up to date ! Processes are more user friendly ! Printed copies no longer required !

13. E-Procurement Benefits AFTER E-PROCUREMENT • Bid solicitations are emailed • Print ads and bulletin boards are optional • Reduced foot- traffic • Fewer phone calls “I was able to update my information within minutes and gain instant access to new bids. The system is GREAT!” – Wilson Consultants Corporation (disaster recovery services)

14. E-Procurement Presentation Outline • Definition • Benefits • Orange County Implementation • Management • Future • Questions/Discussion • Special Presentation

15. E-Procurement at Orange County Bid Opportunities

16. E-Procurement at Orange County Design Plans

17. MWB/E Complete Vendor Listing MWB/E Graduate Firms E-Procurement Definition BusinessBusiness Example (Minority Vendor Search Results)

18. E-Procurement at Orange County Bid Award Recommendations

19. E-Procurement at Orange County Term Contracts PROFESSIONAL SERVICES

20. E-Procurement at Orange County Volume of Work

21. E-Procurement at Orange County Vendor Registration ORANGE PARTNERS, INC

22. Register as a new vendor Designate minority status Bid List: Goods & Services Receive emailbid notices Trackpayments E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can:

23. Register as a new vendor Designate minority status Bid List: Goods & Services Receive emailbid notices Trackpayments E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can:

24. Register as a new vendor Designate minority status Bid List: Goods & Services Receive emailbid notices Trackpayments E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can:

25. Register as a new vendor Designate minority status Bid List: Goods & Services Receive emailbid notices Trackpayments E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can:

26. Register as a new vendor Designate minority status Bid List: Goods & Services Receive emailbid notices Trackpayments E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can:

27. Register as a new vendor Designate minority status Bid List: Goods & Service Receive emailbid notices Trackpayments E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can:

28. E-Procurement Presentation Outline • Definition • Benefits • Orange County Implementation • Management • Future • Questions/Discussion • Special Presentation

29. E-Procurement Management Cost Avoidance 27 Purchases: $297,834,812 Bids/RFPs issued: 224 29 Purchases: $599,205,695 Bids/RFPs issued: 472

30. E-Procurement Management Cost AvoidancePurchasing & Contracts Division *Increase of .005% per year.

31. E-Procurement Management Controlling Costs by Developing In-House $60,000 built in- house at 60% completion $468,000 to outsource at 60% completion

32. E-Procurement Presentation Outline • Definition • Benefits • Orange County Implementation • Management • Future • Questions/Discussion • Special Presentation

33. Orange County Implementation $ $

34. E-Procurement Future Looking ahead… • Electronic: • Receipt of Bids and Proposals? • Execution of Contracts and P.O.s? $ $ Key Issue: Funding

35. Thanks to the E-Procurement Team! To all who have contributed … Paul Banton – ISS Heather Coons – Finance Sheena Ferguson – Business Development Roberto Franceschetti – ISS Susan Hall – ISS James McNamara – ISS Al Portugal – ISS Rebecca Sanchez – ISS Bill Staffeld – ISS Donna Stolnacker – Finance Elaine Walker – Purchasing & Contracts ISS Network Team

36. E-Procurement Presentation Outline • Definition • Benefits • Orange County Implementation • Management • Future • Questions/Discussion • Special Presentation

37. E-Procurement Future Orange County Purchasing and Contracts Recipients 12 Consecutive Years ProfessionalismInnovationLeadership