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Grade Averaging and Class Ranking

This utility calculates grade average and class rank for the current year and updates the student's grade averaging record.

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Grade Averaging and Class Ranking

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  1. Grade Averaging and Class Ranking

  2. This utility calculates grade average and class rank for the current year. The process also updates the student grade averaging record, inserting a row on the grade averaging tab.

  3. TEA provides no guidelines to districts for ranking their students. A district’s GPA policy is determined by its local district policy. For this reason, setting up and running Grade Averaging and Class Ranking will vary greatly between districts. The district’s GPA policy should be outlined in the Campus Student Handbook or a similar document.

  4. Grade Averaging (GA) is set up in the Grade Reporting tables.

  5. First, check your Campus Control Options and make sure your Ranges and Conversions are set where you want them. This is how you want the Grade Conversion Information if you want an A to be worth 4.0 grade points, a B to be worth 3.0 grade points, a C to be worth 2.0 grade points. This is how the College 4 point GPA works. It uses these ranges.

  6. Select Grade Point Grade Averagingto use the grade averaging tables. GPA looks like 3.94 , 2.35 OR Select Numeric Grade Averagingto use the numeric grade averaging operator/value tables. Numeric looks like 98.674 , 72.123

  7. Let’s look at Numeric Grade Averaging first. Using this adds or subtracts points to or from the final grade. It can also add or subtract a percentage. Weighted grades are for ranking purposes only.

  8. Districts differ on how they set this up. Some districts have the categories Basic, for special ed classes, Regular, for regular classes, Honors, for honors classes, AP for advance placement classes, PreAP, for preAP classes, and others.

  9. Examples are: H Honors > Adding 5 points to final grade B Basic > Subtracing 5 points from final grade AP Advanced Placement> Adding 10 points to final Grade R Regular > Not doing anything, grades are as they are

  10. The extra points are added to or subtracted from the final grade. This is for the purpose of Class Ranking only and are not written on the transcript or grade records.

  11. Here is a good example: You can set a range in the Low/High columns For example, if your average is between a 50-100, you get 10 pts added. This can be set up with different values for different averages.

  12. Remember, this should already be spelled out in your Student Handbook.

  13. Let’s look at Grade Point Average now.

  14. Are there any questions on setting up Numeric or Grade Point Averaging in Grade Reporting Tables?

  15. Setting up the courses, or making sure they are labeled correctly is extremely important. The process will not work as intended if they are not and the calculations will not be as you intended.

  16. To set up or change a course’s GA (Grade Averaging) Weight or Table, go to Grade Reporting>Maintenance>Master Schedule>District Schedule

  17. NOTE****** Grades of blank, I, or N/G, will be adjusted to a zero for grade averaging, and the course is counted in the student’s total number of courses if the course GA Weight is not set to 0. For this reason, it is VERY IMPORTANT to print the Blank, Incomplete, Failure (SGR1000) report based on the type of grade(s) which will be used for averaging (cycle, semester, or final)

  18. Courses must be marked H for high school credit at the junior high levelif they are getting hish school credit.Be sure to code the course consideration to J, high school level course taken at junior high. This will appear on their AAR.

  19. Don’t forget to set the junior high tables!!!! They should be just like the High Schools.

  20. Most districts don’t run GPA and Class Ranking for the junior high campus, other than the high school credits, because there is really no need for it.

  21. When high schools run grade averaging and class ranking, credit level H is written to students’ current year grade average rows. If the H.S. Credit Lvl Courses for Middle School field is set to Yes, the Grade Averaging and Class Ranking utility includes only courses taken for high school credit at the middle school. The credit level H courses taken at middle school are the only courses included in the student’s grade average row.

  22. You will want to run the following reports to verify the GA Weight and Credit Level: SGR 0130 SRG 0100 SGR 0050

  23. To run Grade Averaging and Class Ranking, go to Grade Reporting> Utilities> Grade Reporting and Class Ranking. To run for high school only, choose No for the HS Credit Lvl Courses for Middle School. To run for junior high/middle school high school credit level courses, choose Yes.

  24. For the Process, choose the GA type you use. If you run both, class ranking will be applied to the last one run. There is no need to run both; some districts like to see both.

  25. Next, choose the grade level(s). You can select more than one. Choose Track, and Report Sort Order.

  26. Choose Print Credit if you want the credits to be printed. If you would like Course Entry Dates verified, check the box. You have the option to Exclude Students from Ranking if they are taking a course that excludes them from Honor Roll.

  27. In the Normal Max field, type the number that is used to flag students with excessive courses. If the course factor is greater than this number, an asterisk (*) prints next to the student’s course factor. If Graduated WD students are to be included in the ranking, enter the WD code.

  28. Early computation can be used if the Grades Used for Grade Average field is set to S (semester) in campus control options. The grade averaging and class ranking process will use the cycle grade selected in place of the last semester grade.

  29. To calculate averages before the end of the school year, you may use the Early Computation feature. Some districts rank their students after the 1st or 2nd 6 weeks of the 2nd semester. To do this for the 2nd semester 1st 6 weeks, check the first box. Choose the 2nd box if you want to compute at the end of the 2nd semester 2nd cycle. Click Execute to calculate.

  30. College 4 point The calculation of the College 4 pt GPA is consistent among districts all over. It is calculated differently than district GPAs. Colleges mostly look at this GPA instead of the district GPA because each district has their own way of determining their GPA. Set the number of decimal places in Grade Reporting.

  31. The College 4 point average is calculated based on the College 4pt Scale field on the Maintenance > Tables > Campus Control Options page. The four-point average is calculated without weighting. Points are assigned according to the values for the Grade Conversion Information A, B, C, D, and F fields on the Maintenance > Tables > Campus Control Options > Ranges & Conversions tab.

  32. A = 4 points B = 3 points C = 2 points F = 0 points

  33. Algebra I 95 4 points English I 88 3 points History 78 2 points IPC 92 4 points TOTAL POINTS 13 Total Points / # of classes, so 13/4 = 3.25

  34. Your turn  Calculate the College GPA. Algebra 79 Biology 96 Geography 88 English 70

  35. Algebra 79 2 pts Biology 96 4 pts Geo 88 3 pts English 70 2 pts 2 + 4 + 3 + 2 = 11 11 pts divided by 4 classes = 2.75GPA

  36. Now, let’s look at a District’s GPA calculation. Unlike College GPA, District GPA is much more specific. This shows grade points on a 4.0 scale. 100 = 4.0 90-99 = 3.0 – 3.9 (95=3.5, 98=3.8, 90=3.0, 92=3.2) 80-89 = 2.0 – 2.9 70-79 = 1.0-1.9 60-69 = 0 <60 = 0

  37. 2012-13 English I 78 87 | 1.8 2.7 2013-14 English II 76 78 | 1.6 1.8 2012-13 Algebra 1 95 92 | 3.5 3.2 2013-14 Geometry 83 88 | 2.3 2.8 1.8+1.6+3.5+2.3 = 9.2TOTAL 9.2 10.5 2.7+1.8+3.2+2.8 = 10.5 ___________________________________________________ 9.2 + 10.5 19.7 grade pts

  38. GPA=Grade Points divided by # of grades, so, 19.7 / 8 = 2.4625

  39. Some districts calculate GPAs based on a 5.0 or 6.0 scale, as opposed to a 4.0 scale, for their weighted courses.

  40. You try………… Find the GPA for these 2 classes, based on a 4.0 scale….. Not the College 4 point GPA.

  41. 2012-13 English I 78 87 2013-14 English II 76 78

  42. 78 87 1.8 2.7 76 78 1.6 1.8 1.8+2.7+1.6+1.8 = 7.9 7.9 / 4 = 1.975

  43. Cumulative Grade Average and Class Ranking The Cumulative Grade Averaging and Class Ranking includes all high school courses that the district designates to include. To access it, select Grade Reporting>Utilities> Cumulative Grade Averaging and Class Ranking. The following screen is displayed.

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