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Writing Effective Memos: Formats and Guidelines

Learn the structure and purpose of memos, how to format them, and key elements for effective communication. Understand the importance of memos and how to create impactful messages.

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Writing Effective Memos: Formats and Guidelines

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  1. Grab laptop and get signed in. Open a blank Word document or GoogleDoc As you come in…

  2. Why do we write memos? • Official document that identifies a plan of action • Often sent to authority figures • Format is concise, easy to understand • Shows forethought and organization Writing the Memo(page 7)

  3. TO: (recipients’ names) FROM: (your name) (INITIALS) DATE: (month day, year) SUBJECT: (topic of memo) Writing the Memo(page 7)

  4. TO: Amber McFarland FROM: Holly Farnum HF DATE: January 24, 2018 SUBJECT: Teenage Obesity Writing the Memo(page 7) Notice the formatting!

  5. What goes in the first paragraph? • Explain the social issue • Whom does it affect? • Where is it centralized? • How did it become the problem that it is today? • Explain your interest in this topic Writing the Memo(page 7)

  6. What goes in the second paragraph? • Explain why you are researching this topic/why it matters • Why is this a problem? • What is the controversy/argument? • Who is saying what about it? Writing the Memo(page 7)

  7. What goes in the third paragraph? • Describe your research plan • What due dates do you need to be aware of? • What are you going to have done by those specific dates? • What will your research consist of? • How are you going to ensure your success with this project? Writing the Memo(page 7)

  8. Class ID • 2A: 16617478 • 2B: 16617498 • 3B: 16617503 • 4B: 16617507 Click “Enroll in Class” and input the necessary information: TurnitinInfo Enrollment Key • McFarland153 Each section of the Senior Project Paper will be submitted to Turnitin.com

  9. Phase 2: Research

  10. Complete citations in correct MLA format with hanging indent • Times new Roman, size 12 font • Double Spaced • Brief paragraph where the writer analyzes the source itself Annotated Bibliographyvs.Works Cited

  11. Summarize: • What information is covered in this source? • Where does that information come from? Assess: • Was that information useful or not? How so? • What do you like/not like about the source? Reflect: • How are you going to use that info in your essay? What section of your paper? If not, why? Annotated Bibliography

  12. Last, First. “What an Annotated Bib Looks Like.” Reppin’ McFarland’s Class. Rocky Mountain, 9 Oct. 2016, www.socool.com. Accessed 25 Jan. 2018. Here are some words. Look—even more words are here. I can’t believe how many good words there are. Annotated Bibliography Notice the formatting!

  13. What is it? Annotated Bibliography Works Cited Page + Annotations = Annotated Bibliography

  14. The Works Cited page only includes sources used in the essay; the Annotated Bib includes all relevant sources discovered in research. The Works Cited page gives credit to your sources; the Annotated Bib verifies your research to your supervisor. Annotated Bibliographyvs.Works Cited

  15. Your Annotated Bibliography should include the following: • Proper MLA citations • At least 10 sources • Annotations for each source Due 2/22-23 Annotated Bibliography

  16. What makes a source credible? • Current • Relevant (to topic) • Written by a qualified author • Accurate (unbiased and based in fact) • Peer-reviewed documents, periodicals, database articles, .org/.gov/.edu sites Research(lots of research)

  17. IndependentReadingProject

  18. IRP Tier One (due 1/26-29) • Signed Letter (due 1/26-29) Homework

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