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ETD : Unclear Issues for Indian Universities

National Seminar on Managing Electronic Theses and Dissertations (ETDs). ETD : Unclear Issues for Indian Universities. Dr. Aditya Tripathi Banaras Hindu University Varanasi aditya@bhu.ac.in adeethtripaathi@gmail.com. What are we doing? . Digitize the older volumes

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ETD : Unclear Issues for Indian Universities

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  1. National Seminar on Managing Electronic Theses and Dissertations (ETDs) ETD : Unclear Issues for Indian Universities Dr. Aditya Tripathi Banaras Hindu University Varanasi aditya@bhu.ac.in adeethtripaathi@gmail.com

  2. What are we doing? • Digitize the older volumes • Submit them to repository(ies) • Provide web accessibility JOB DONE by library

  3. ETD Access Model

  4. Electronic Theses & Dissertation • National level • Institutional level

  5. Who cares for it? • Researchers/Research scholars • Students • Teachers

  6. Why a University should Submit/ participate? • In the national interest • Improve the research quality • Create national pool of ETD • Sharing the resource Do all the Universities care?

  7. Why a Library should Participate? • They get fund to digitize their Theses & Dissertations • Improved accessibility to Theses & Dissertations • Reduced user presence in library premises • Incase of national participation (repository)? • Incase of individual participation (repository)

  8. There is a fear to justify the importance of libraries and librarians in Internet era • No. of users using library is an indicator

  9. State of Confusion • Is it right that library should initiate, own, execute and maintain the project? OR • Controller of Examinations should initiate, own and execute the project? A DISCUSSION IS ON

  10. What a Research Scholar gets? • Improved visibility to his/her work. • How many care after the award of Ph.D. degree? • How can he/she be encouraged to submit their work? • He/she is content creator and major stake holder in the chain

  11. A Research Scholar Cares for Expeditious examination and review to his/her work • Normally, it takes 8 – 12 months in award of a Ph.D. after the submission

  12. Encouragement for Research Scholar Reduced TIME LAG towards award of Ph.D. Degree after submission

  13. Who should Address the Problem? • The Library / Librarian • Is it really their task? • University / Controller of Examination • Are they ready/equipped enough to take the task? • A National agency • Confidentiality and security? • Whether universities are ready?

  14. We Start Here Examiner Examiner Examiner Viva/ Defense Controller of Examinations Ph.D. Approval of Examiners List of Examiners Digital Repository Traditional Workflow

  15. Examiner We Should Start Here National Repository Examiner Examiner Institutional Repository Local Repository Ph.D. Viva/ Defense Office of COE Proposed Workflow Approval of Examiners List of Examiners

  16. Highlights • Online submission • Online review/examination • Online report • Online intimation-email, SMS etc. • Online tracking and control • Reduced TIME LAG for students degree award • Easy transformation to ETD repositories (institutional and national)

  17. Issues to Address • Metadata Standard • Character representation • Object sustainability • Rights Management

  18. Ingestion Module

  19. Object + Metadata Descriptive + Identification Metadata

  20. Object Retrieval Module

  21. Character Representation Multilingual text needs to be represented so that it can be indexed • OCR is to be developed for Indic scripts – for formatted documents • Fonts to be developed for different scripts • Suitable converters for UNICODE are to be developed Banaras Hindu University has Theses in Indic and Foreign scripts

  22. Object Sustainability: File Format • Text • Graphics Key issue is Defining the suitable file format with special reference to data compression

  23. File format - Text

  24. File format - Image

  25. Rights Management • Establishing Fundamental Legal principles • Establishing Legal status of a dissertation • Managing license for distribution • Managing discipline dependant issues • Establishing the publication model

  26. Rights Management • Compatibility with Licences, specially commercial; • Non Commercial usage; • Jurisdiction; • Rich Text; • Research Data

  27. Conclusion • Set out the issues of • Metadata • Sustainability • Readability • IPR Involve the Content Creator

  28. Thank You Can ping me @ aditya@bhu.ac.in adeethtripaathi@gmail.com

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