NC Arts AIE Grants Webinar for A+ Schools

1. NC Arts AIE Grants Webinarfor A+ Schools AIE Level 1

2. Welcome! Banu Valladares Arts in Education Director Banu.valladares@ncdcr.gov (919) 807-6502

3. Guidelines on the Web • www.ncarts.org • Grants – Grants for Organizations – Arts in Education

4. AIE Residency Grants • Professional artists in educational settings • Not a substitute for school’s arts ed program • AIE Level 1 and AIE Level 2 • Review General Grant Information before applying

5. AIE Level 1 • Pre-designed, 5-day, led by designated professional artists or groups • Choose from roster • Days don’t need to be consecutive • Presented as described

6. Finding the Roster

7. Funding Criteria • Commitment to coordinate school and student participation • Residency and artist(s)/company skills meet goals/needs of school • Appropriate racially/culturally diverse artists • Evidence of planning with artists, schools and other key participants

8. Match • No 1-to-1 required • Match = time (in $$) for project coordinator, space, marketing/publicity, documentation and evaluation.

9. Funding Decisions • Match of artist to school needs, priorities, geographic balance, range of artists and art forms,funds availability. • Priorities: • A+ Schools • Title I schools receiving School-Wide Assistance • Applicants in Tier 1 and eastern counties • NOTE: All grant funds go to artist fees

10. How to Apply • Electronically through North Carolina ARTS Grants Online (AGO). (https://ncarts.cgweb.org/) • Deadline: March 1, 2013, by 5 p.m.

11. Returning AGO Users • Log in and update your profile • Forgot Username or Password? Click “Login” and use feature to retrieve them

12. Returning AGO Users • Don’t know email used to create profile or if your school has a profile? • Contact Tanya McGuire, Arts Administrator (919) 807-6514 , tanya.mcguire@ncdcr.gov

13. New to AGO • Never applied for NCAC grant? Create a profile in the sign-in page: “Click Here to create a new profile.”

14. Profile Prep • What You’ll Need Before (and Who to Get it From): • School’s FEIN/TAX ID number (finance/budget officer) • Date the organization was formed (day, month, year) • School’s end of fiscal year. Typically June 30 (finance/budget officer)

15. Profile Prep – Cont. • School’s mission statement • School’s history - brief (when started, where, how, when it became an A+ School, details to present). • School system’s DUNS number - unique 9-digit identifier (central office. If they don’t have one, get it here: www.artsusa.org). • Not sure if your system has a DUNS number? Contact Tanya. 

16. Creating Your Profile • Choose “Organization” (not Individual) • Primary Contact Information: person who can enter into contracts on behalf of the school (principal, assistant principal, finance officer) • More on Project Coordinator later • Copy Username and Password and keep in safe place!

17. Creating Profile Cont. • Applicant Information: Your school • Organization Type: (elementary, middle, high) • Applicant Status: “Government County” if public, “Government State” for charters • Applicant Discipline: “Multidisciplinary” • Grantee Race: “No single group” • Click “Submit.” You’re done! • Back to sign in page.

18. Applying for a Grant • Sign in with username and password • Go to “Current Programs and Applications”

19. Applying for a Grant • Scroll to Artist Residency Level I 2013-14 • Read guidelines and remember criteria!

20. AGO - Project Contact • Person responsible for project • Skip Fiscal Agent • Copy/paste mission and history from profile • “Save Work”: If not, changes will be lost. You can come back to it later • “Did I Complete this Page?”: Will show required fields you didn’t complete.

21. Personnel + Audiences • Salaried staff: paid, dedicated arts staff in your school (arts educators and coordinators) • Contract Personnel: artists on long-term contracts (not residencies). • Audience: all students and adults attending all arts programs through the year at your school • Audience percentages: school/county demographics. Must add to 100%.

22. Finances and Board • Skip this one!

23. Project Info + Narrative • Write in word and copy to AGO. Be BRIEF!! • # 1: Name residency selected from roster and how it and the skills/experience of artist(s) meet school goals/needs • #2: Describe planning process (people, dates, locations, purpose) • #3: Intended participants – #of students, racial/cultural composition, how they will benefit from project

24. Project Info + Narrative • Grant Request: residency cost listed in roster • Project Title: name of residency, artist, school, grade levels, dates (if you have them). • Project Activity: 20 School Residency

25. Budget Expenses • Grant Amount: • Artistic Fees (residency cost listed on roster) • Applicant Cash Match: • Marketing: Cost to market residency (time in $$ + materials) • Remaining Project Expenses: • Coordination (time in $$) • Documentation (time in $$)

26. Budget Expenses

27. Budget Expenses

28. Budget Income • Charter: State/Regional Government Support • Public: Local Government Support • Same amount as Applicant Cash Match Expense

29. Budget Income • NCAC Grant Amount: Same as residency cost

30. Support Materials • SIGNED Artist Letter of Intent – ONLY

31. Other Required Details • Accessibility Page – Coordinator • Certification • Submit: • Click ONLY when finished; otherwise you’ll lock yourself out of the application • By March 1, 2013.

32. Make Sure To: • Mention school is A+ in narrative and history • Name artists for residency • Include required match in budget • Include signed letter of intent from artist

33. Questions? Banu Valladares Arts in Education Director Banu.valladares@ncdcr.gov (919) 807-6502