Wireless Funding Committee Meeting

1. Wireless Funding Committee Meeting CESC October 23, 2009 www.vita.virginia.gov 1

2. Welcome and Introductions • Wireless Funding Committee membership consists of PSAP, local government, and WSB representatives: • John Knapp, chair • Col Kemmler, vice-chair • Carol Adams, PSAP/APCO/Stafford • Carolyn Cios, local government/Powhatan • Mark Cvetnich, PSAP/Dickenson • Dana Felton, local government/Prince William • Mike Goetz, local government/Lynchburg • Denise Johnson, PSAP/NENA/Prince George • Dorothy Spears-Dean, PSC Coordinator and staff to Committee • Regional participation: • Culpeper - Germanna Community College, Chris Hardesty • Norfolk –Tidewater Community College, Lyle Hornbaker • Roanoke – Roanoke Higher Ed Center, Donna Brown • Abingdon – SW VA Higher Ed Center, Pokey Harris • Rockingham County – Stefanie McGuffin • CESC participants and other ISP staff

3. Housekeeping Items • For the benefit of all participants, please give your name and affiliation when speaking • To ensure everyone hears what is being said: • Committee members should make sure that their microphones are on before speaking • CESC participants should approach the podium when providing public comment • For regional participants: • Please ask chair to recognize you before making comments • Chair to designate time of morning break

4. Overview and Outcomes • The Committee’s task is to review the Wireless Fund distribution percentage methodology, and if appropriate, recommend changes at next Wireless Services Board meeting on Nov 19th: • Baseline calculation • Predictable process for fiscal planning • Outcome of today’s meeting: • Review two proposed potential solutions • Develop other potential solutions, if appropriate • Identify any required legislative changes • Establish action items to be completed prior to the Committee’s next meeting • Establish next meeting date

5. Wireless True-Up Process andFund DistributionPercentage Methodology www.vita.virginia.gov 5

6. Purpose Every primary PSAP is required to provide specific call load data and operational costs each year. This data is necessary in order to calculate the wireless fund distribution percentages for all PSAPs.

7. Call Load Data Requirements The following call load data is required. ● Total Number of Calls Received ● Total Number of 9-1-1 Calls Received ● Total Number of Wireless 9-1-1 Calls Received

8. Call Load Data Definitions ● Total Number of Calls Received This figure represents the total number of calls answered by the call takers and dispatchers in the PSAP. This total should include all 9-1-1, 7-digit, and any other administrative calls answered by the PSAP.

9. Call Load Data Definitions ● Total Number of 9-1-1 Calls Received This total should include all 9-1-1 calls answered by the PSAP.

10. Call Load Data Definitions ● Total Number of Wireless 9-1-1 Calls Received This total should include all wireless 9-1-1 calls answered by the PSAP, but does not include wireless 9-1-1 calls transferred to the PSAP from the State Police.

11. Operational Cost Requirements The following operational cost data are required. ● Recurring equipment and service costs ● Personnel costs ● IT & GIS support costs

12. Operational Cost Definitions ● Recurring equipment and service costs - CPE lease or maintenance. - Mapping system maintenance. - Call accounting maintenance. - Voice logging equipment maintenance. (continued)

13. Operational Cost Definitions ● Recurring equipment and service costs - Network control modems. - Any allowable LEC costs not currently captured through a state contract vehicle.

14. Operational Cost Definitions ● Personnel costs - Salary and benefits of call takers and dispatchers (full & part time). - Salary and benefits of one PSAP director that manages the PSAP regardless of duties. (continued)

15. Operational Cost Definitions ● Personnel costs - Holiday and overtime compensation. - Salary and benefits of training coordinators. (continued)

16. Operational Cost Definitions ● Personnel costs - Other training costs incurred by the PSAP. - Compensation board funding is specifically excluded from personnel costs.

17. Operational Cost Definitions ● IT & GIS support costs IT & GIS personnel costs may include internal or contract services. If the individuals providing these services also support other areas outside the PSAP, a reasonable methodology must be used to apportion their personnel costs among their functions.

18. Calculations ● Wireless 9-1-1 call volume % calculation ● Recurring equipment and service cost calculation ● Personnel cost calculation ● IT & GIS support cost calculation

19. Calculations ● Wireless 9-1-1 call volume % calculation The total number of wireless 9-1-1 calls received by the PSAP divided by the total number of calls received by the PSAP.

20. Calculations ● Recurring equipment and service cost calculation The recurring equipment and service cost as reported by the PSAP is multiplied by their wireless 9-1-1 call volume % OR the statewide 9-1-1 call volume %, whichever is greater.

21. Calculations ● Personnel cost calculation This figure will be either $30,000, or the product of the PSAP’s wireless 9-1-1 call volume % calculation multiplied by their personnel costs, whichever is greater.

22. Calculations ● IT & GIS support cost calculation This figure will be either $10,000, or the product of the PSAP’s wireless 9-1-1 call volume % calculation multiplied by their IT & GIS support cost, whichever is greater.

23. Calculations ● Total Allowable Costs The sum of the recurring equipment and service cost calculation, personnel cost calculation, and the IT & GIS support cost calculation.

24. Final Wireless Fund Distribution % ● Final Wireless Fund Distribution % The total allowable costs for the individual PSAP divided by the statewide sum of all total allowable costs.

25. Committee Discussion www.vita.virginia.gov 25

26. Wrap Up • Any additional public comment • Action items for staff • Next meeting date • Adjourn