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How to do Business with a Government Entity

How to do Business with a Government Entity. NIGP Copper Chapter Reverse Trade Show Sharon Carpenter Mike Clawson Victoria Cortinas. Government Entities Represented. Tucson Unified School District - Sharon City of Sierra Vista - Mike City of Tucson - Victoria .

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How to do Business with a Government Entity

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  1. How to do Business witha Government Entity NIGP Copper Chapter Reverse Trade Show Sharon Carpenter Mike Clawson Victoria Cortinas

  2. Government EntitiesRepresented • Tucson Unified School District - Sharon • City of Sierra Vista - Mike • City of Tucson - Victoria

  3. Where Do I Start? • Determine if your Goods or Services are needed by the particular entity • Make Contact with the appropriate Buyer • Register with the entity • Respond to Solicitations

  4. Purchasing Dollar Thresholds • City of Tucson • Formal Bidding: $50k+ • Informal Quotes: • Micro Purchases up to $5k • Small Purchases from $5k to $49,999

  5. Purchasing Dollar Thresholds • City of Sierra Vista • Formal Bid: $50k+ • Informal Quotes: • Verbal up to $5k • Written from $5k to $49,999

  6. Purchasing Dollar Thresholds • Tucson Unified School District • Formal: Above $33,689 • Informal • Verbal Quotes: annual cumulative purchases above $5,000 • Written Quotes: annual cumulative purchases above $15,000

  7. Responding to Solicitations • Request for Quotes (RFQ) • Invitation for Bids (IFB) • Request for Proposals (RFP) • Request for Qualifications (RFQ) • Request for Information (RFI)

  8. Requirements for Consultants and Independent Contractors • Types of Consultants • Needs for Independent Contractors • Outsourcing of Services

  9. Non-Traditional Purchases • Emergency • Sole Source • After the Fact

  10. Construction Contracting Methods • Traditional Design – Bid – Build (DBB) • Design – Build (DB) • Construction Manager at Risk (CMAR) • Job Order Contracting (JOC)

  11. Special Programs • Disadvantaged Business Enterprises (DBE) • Small Business • Minority Business Enterprise (MBE) • Woman Owned Business Enterprise (WBE) • Local Preferences

  12. Procurement Tools • Traditional RFQ, IFB, RFP • Arizona State Contracts • Cooperative Purchasing Agreements • Others

  13. Purchasing “Contracts” • Formal Purchase Order • Formal Contract • Purchasing Card (Pcard) • Field Purchase Order (FPO) / Check Request • Others

  14. How to Get Your Foot in the Door • Fill Out Vendor Application • Research the Needs of the Entity Relative to Your Product or Service • Contact the Appropriate Buyer – Phone • Set up a Face-to-Face Appointment (time permitting) • Provide Relevant Information on Your Product or Service • Buyer Can Coordinate a Meeting with the End-Users

  15. How to Burn Bridges • Back Door Selling (Going Directly to the End-User) • Provide Gratuities / Items or Services of Value • Rely Solely on DBE / MBE / WBE Status • Non-Performance on Awards Received • Complaining / Bad Mouthing Buyer or Entity

  16. PROTESTS • Informal Questioning of the Buyer / Process • Formal Protest Process • Negative Impact – Protests Without Basis • Protests Used Properly Ensure Fair Competition

  17. Perceived Roadblocks in Doing Business with the Entity • Unavailability / Access to the Buyer • Paperwork / Bureaucracy / Red Tape • Unrealistic Bid / Qualification Requirements • Buyer Has Favorite Vendors / Suppliers / Consultants • Never Receive Opportunities to Bid / Quote / Propose • Other Challenges

  18. Now That We’ve Confused You.. • QUESTIONS

  19. CONTACT INFORMATION • Sharon Carpenter, Purchasing Manager, Tucson Unified School District, (520) 225-6093 sharon.carpenter@tusd1.org • Mike Clawson, CPPO, Procurement Manager City of Sierra Vista, (520) 417-4414 mclawson@ci.sierra-vista.az.us • Victoria Cortinas, C.P.M., CPPB, Principal Contract Officer, City of Tucson, (520) 837-4140 victoria.cortinas@tucsonaz.gov

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