The Five C’s

2. The Five C’s • Clear • Correct • Concise • Consistent • Comprehensive

3. Requirements for an Effective Presentation • Planning • Delivery • Graphics • Grammar and usage

4. Planning • Assess the speaking situation • Analyze the audience • Determine the purpose of the presentation • Understand the topic • Prepare speaker’s notes • Rehearse the presentation

5. Delivery Dynamics • Observe the time limit • Face the audience and make lingering eye contact with all members of the audience • Use correct articulation/pronunciation • Use appropriate volume • Vary voice tone and rate of speech

6. Delivery Dynamics (2) • Use correct grammar in speaking • Maintain a professional appearance • Maintain a natural bearing • Use appropriate facial and body gestures • Use effective visual aids • Use a pointer

7. Delivery Dynamics (3) • Handle notes effectively • Avoid reading notes • Avoid reading slides • Avoid blocking the audience’s view of the screen • Be enthusiastic

8. Organization of Graphics • Title slide • Title of presentation • Speaker’s name • Course number and section • Course instructor • Date • Introductory slide – outlines key points • Text slides – in body of presentation • Highlight presentation material • Enhance organization of presentation • Serve as transitions • Concluding slide – summarizes key points

9. Design and Format of Graphics • Include a title line on every slide • Number the slides • Use 7 words or less per line • Use 9 lines or less on a slide • Use a credit line for citations.

10. Design and Format of Graphics (2) • Use short phrases – not long sentences • Use backgrounds that enhance the text • Use high contrast colors • Use an uncluttered design and simple format

11. Design and Format of Graphics (3) • Keep diagrams simple • Keep graphs simple • Keep special effects simple • No sound effects • No slide transition effects • No slow graphics

12. Font Sizes • 32-pt. font • 28-pt. font • 24-pt. font • 20-pt. font • 18-pt. font • Use sans serif fonts – (Arial) • Use thick (2.5 pts. or greater) lines

13. Parallel Structure in Lists • Begin each item with the same part of speech • Capitalize the first letter of the first word of each item • Be consistent in using (or not using) end punctuation with items • Follow the same format for all lists in a document

14. Parallel Structure in Lists (2) • Unacceptable example: • Administrative Assistant I • Provides administrative support to Dean. • Provides administrative support to Director of Administrative Services • Special projects as needed • Acceptable example: • Administrative Assistant I • Provides administrative support to the Dean • Provides administrative support to the Director of Administrative Services • Performs special tasks as needed

15. Consistency in Graphics • Spelling • Capitalization • Punctuation • Indentations • Fonts • Verb tenses • Numbering system • Form of citations

16. The Five C’s • Clear • Correct • Concise • Consistent • Comprehensive

17. Summary • Abstract: pledge to your audience what you will tell them. • Present material appropriate to your audience • Use effective delivery techniques • Body: Keep your promise – use simple, correct, and effective graphics to enhance your words. • Conclusion: Summarize what you told your readers.