Hinsdale-Clarendon Hills Police Consolidation Discussion

1. Hinsdale-Clarendon HillsPolice Consolidation Discussion December 17, 2012

2. Background Discussion underway in some form since 2009 Focus on Clarendon Hills-Hinsdale since 2011 Analysis has found that minimal savings could be achieved through additional “shared services” only Downsizing and consolidating of the command functions generated the greatest cost savings with the least disruption of service levels Allowed maintenance of the same number of officers on the street and could be conducted via attrition in a relatively short time frame. Study is funded by a $70,000 grant from the Illinois Criminal Justice Information Authority- covers all legal and consulting fees.

3. Background “Guiding Principles” for shared services/consolidation Cost control Maintain High Service Levels Maintain Local Control Equal Representation in Governance

4. Working Concept

5. Working Concept • Elimination of one Chief position, one Deputy Chief position and three Sergeant positions through attrition would generate savings that will: • Help maximize the resource levels that can be allocated to law enforcement operations by the two Village governments given today’s economic realities • Ensure that the high levels of service, training, and professionalism currently in place can be preserved or even enhanced further.

6. Governance of New Department • Joint Law Enforcement Board (JLEB) • Joint Board of Police Commissioners • Joint Pension Board • Enabled by State law, governed by Intergovernmental Agreement

7. Community Survey Question The Village of Clarendon Hills is currently working with the Village of Hinsdale to determine the feasibility of consolidating the two communities' police department into a joint agency that would be governed by both communities. The goal of the proposed consolidation is to maintain current service levels, including patrol staffing, while reducing costs. The combined annual operating cost reductions are expected to be $700,000 to $800,000. Both Villages have committed to not conducting layoffs as part of the consolidation; staffing reductions would occur through attrition. How supportive are you of the proposed consolidation?  

8. Community Survey Question • How supportive are you of the proposed consolidation?   • Very Supportive  48.61% •  Somewhat Supportive  27.22% •  Somewhat Unsupportive  5.56% •  Very Unsupportive  6.67% •  Need Additional Information  8.33% •  Don't know/No Opinion  2.5% • 95% confidence level with a  margin of error of +/-4.85%.

9. Updated Timeline for Implementation • November- December 2012 – Negotiations with FOP on Consolidated Agreement • December 2012 – January 2013 – Development of Draft Budget • January 2013 – Enabling Legislation Adopted** • January 2013 – Draft IGA and Budget Presented for Public Comment • February – March, 2013 - IGA and Budget Approval • May 1, 2013 – Establishment of Joint Law Enforcement Board “JLEB” • May 1, 2013 – Implementation of Consolidated Collective Bargaining Agreement • May – July, 2013 - JLEB Adopts Rules and Procedures, Conducts Recruitment Process for Chief and Evaluation of Policies, Practices and Equipment Necessary for Consolidation • May – October, 2013 – Standardization of Polices and Development of Field Training Program • August - October 2013 – Merging of Administrative & Investigative Functions • November 2013 – CH Patrol Begins 12 hour shifts • November 2013 – April 2014 – Field Training and Training on New Policies • May 2014 or later – Merger of Patrol Functions Upon Completion of Training • April 2015 or sooner – Anticipated Achievement of Total Manning Number

10. Current Issues • Awaiting Bill’s presentation in Springfield • Collective Bargaining Process • Fine-tuning of intergovernmental agreement