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The MARC Format and Catalog Records

The MARC Format and Catalog Records. University of California, Berkeley School of Information IS 245: Organization of Information In Collections. Review. History of Cataloging Codes ISBD areas ISBD punctuation. ISBD Areas. Title and Statement of Responsibility Edition

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The MARC Format and Catalog Records

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  1. The MARC Format and Catalog Records University of California, Berkeley School of InformationIS 245: Organization of Information In Collections

  2. Review • History of Cataloging Codes • ISBD areas • ISBD punctuation

  3. ISBD Areas • Title and Statement of Responsibility • Edition • Material or type of publication specification • Publication, Distribution (etc.) • Physical Description • Series • Notes • Standard Numbers

  4. ISBD Punctuation • Title Proper (GMD) = Parallel title : other title info / First statement of responsibility ; others. -- Edition information. -- Material. -- Place of Publication : Publisher Name, Date. -- Material designation and extent ; Dimensions of item. --(Title of Series / Statement of responsibility). -- Notes. -- Standard numbers: terms of availability (qualifications).

  5. Bibliographic Record • Introduction to cataloging and classification / Bohdan S. Wynar. -- 8th ed. / Arlene G. Taylor. -- Englewood, Colo. : Libraries Unlimited, 1992. -- (Library science text series).

  6. Today • MARC History • MARC Format • Access to MARC records • MELVYL • OCLC

  7. MARC History • NUC and LC Card Distribution Service • Initial study for tape distribution began in 1964 • At first the service was English monographs only. • Eventually formats for many other types of material and over 130 roman alphabet languages plus many non-roman languages

  8. MARC History • MARC was intended to be a communications format for the exchange of bibliographic information on tape. • Based on the ISO 2709 Standard Format for Information Exchange and the ANSI Z39.2 Information Interchange Format

  9. MARC History • MARC Bibliographic Format • Format integration • MARC Holdings format • MARC Authorities format • MARC Classification format • MARC Community Information format • Much of MARC available from http://lcweb.loc.gov/marc/marc.html • MARC 21 is the current version

  10. MARC Bibliographic Materials • The MARC bibliographic format contains data elements for the following types of material: • Books • textual material that is monographic in nature.

  11. MARC Bibliographic Materials • Computer files • information encoded in a manner that allows it to be processed by a computer or related machine, including both data stored in machine-readable form and the programs used to process that data.

  12. MARC Bibliographic Materials • Maps • all types of cartographic materials, including sheet maps and globes.

  13. MARC Bibliographic Materials • Music • printed music, manuscript music, nonmusical sound recordings, and musical sound recordings.

  14. MARC Bibliographic Materials • Serials • items with a recurring pattern of publication, e.g., periodicals, newspapers, yearbooks.

  15. MARC Bibliographic Materials • Visual materials • projected media, two-dimensional graphics, three-dimensional artifacts or naturally occurring objects, and kits. Used for archival visual materials when format or medium is being emphasized.

  16. MARC Bibliographic Materials • Mixed materials • primarily archival and manuscript collections of a mixture of forms of material. Material may be monographic or serial in nature.

  17. Structure of MARC Records • LABEL or LEADER (24 bytes) • Number of Characters in record • Record status code • Type of record code • Bibliographic level • Record structure information (indicators, subfield size, base address of data • Encoding level • ISBD, AACR II compliance • Linked record code • Entry map for directory

  18. Structure of MARC Records • Directory • A series of 12 byte units, one for each field in the record • Three bytes for field tag • Four bytes for total number of bytes in the field (including indicators, field terminator and subfield codes.) • Five bytes for the location of first byte of the field relative to the base address of data

  19. Structure of MARC Records • Variable Control fields (001, 005-009) • “Fixed fields” (e.g. 007 and 008) • Variable Data fields (010-899) • Locally defined fields (9xx)

  20. Structure of MARC Records • 0XX = Control information, numbers, codes • 1XX = Main entry • 2XX = Titles, edition, imprint • 3XX = Physical description, etc. • 4XX = Series statements • 5XX = Notes • 6XX = Subject access fields • 7XX = Name, etc. added entries or series; linking • 8XX = Series added entries; holdings and locations • 9XX = Reserved for local implementation

  21. Raw MARC Record 000000000011111111112222 012345678901234567890123 01042nam 2200277 4500001001200000005001700012008004100029010001700070 0350025000870350020001120860016001321000037001482450075001852600049002603000 0420030949000500035150000500040150000530045165000220050465000600052675200600 0586830005000646950003500696950002600731998000700757|CUBUGLAD97B|199606131 84859.0|830810 1917 dcu f eng u| $ags 17000387 | $a(CU-BANC)ocm04680933| $a(CU-BANC)GLAD97| $aI 19.16:105|10$aGilbert, Grove Karl,$d1843-1918.|10$aHydraulic -mining dâebris in the Sierra Nevada /$cby Grove Karl Gilbert|0 $aWashington :$bU. S. Gov't Print. Off.,$c1917| $a154 p. :$bill., maps, plates ;$c29 cm|1 $aGeological Survey professional paper,$vno.105| $aAt head of title: Department of the Interior| $aMany of the plates printed o n both sides of leaf| 0$aHydraulic mining.| 0$aGold mines and mining$zSierra Nevada (Calif. and Nev.).| $aUnited States$bDistrict of Columbia$dWashington$9(1917)| 0$aGeological Sur vey professional paper,$vno.105| $lBANC$x1$d\pf\$aF868.S5.7$b.G56| $lENGI$x220$aTN 421$b.G5| $nCU|

  22. OCLC MARC OLUC da gilb,hydr Record 10 of 32 NO HOLDINGS IN UCB - 73 OTHER HOLDINGS OCLC: 4680933 Rec stat: c Entered: 19790222 Replaced: 19960515 Used: 19980821 > Type: a ELvl: I Srce: Audn: Ctrl: Lang: eng BLvl: m Form: Conf: 0 Biog: MRec: Ctry: dcu Cont: GPub: f Fict: 0 Indx: 1 Desc: i Ills: ad Fest: 0 DtSt: s Dates: 1917, < > 1 010 gs17-387 < > 2 040 DLC $c COA $d OCL < > 3 050 QE75 $b .P9 no.105 < > 4 086 0 I 19.16:105 < > 5 090 $b < > 6 049 UCBB < > 7 100 1 Gilbert, Grove Karl, $d 1843-1918. < > 8 245 10 Hydraulic-mining d|ac|ebris in the Sierra Nevada / $c by Grove Karl Gilbert. < > 9 260 Washington : $b U.S. Gov't Print. Off., $c 1917. < > 10 300 154 p. : $b ill., maps, plates ; $c 29 cm. < > 11 410 20 Geological Survey (U.S.). $t Professional paper - United States Geological Survey ; $v no. 105 < > 12 500 At head of title: Department of the Interior. < > 13 500 Many of the plates printed on both sides of leaf. < > 14 650 0 Hydraulic mining. < > 15 650 0 Gold mines and mining $z Sierra Nevada (Calif. and Nev.) <

  23. DLA (MELVYL) MARC Note: The full DLA format is no longer available in MELVYL 1. ID 558332 BASE BW STS c REC am ENC I DCF i ENT 790222 INT REP GOV f CNF 0 FSC 0 INX 1 CTY dcu ILS ad MEI FIC 0 BIO MOD CSC CON LAN eng PD 1917 010 gs 17000387 <BG,BW,CAS> 040 DLC $c COA $d OCoLC $d CU-WR <BW> 040 DLC $c COA $d m.c. $d CSFA <CAS> 050 QE75 $b .P9 no.105 <BW> 086 0 I 19.16:105 <BW,CAS> 086 I 19.16:105 <BG> 100 1 Gilbert, Grove Karl, $d 1843-1918 <BW> 100 10 Gilbert, Grove Karl, $d 1843-1918 <BG,CAS> 245 10 Hydraulic-mining d_ebris in the Sierra Nevada / $c by Grove Karl Gilbert. <BW,CAS> 245 10 Hydraulic-mining d_ebris in the Sierra Nevada / $c by Grove Karl Gilbert <BG> 260 Washington : $b U.S. Gov't Print. Off., $c 1917. <BW> 260 0 Washington : $b U. S. Gov't Print. Off., $c 1917 <BG> 260 0 Washington : $b U. S. Gov't Print. Off., $c 1917. <CAS> 300 154 p. : $b ill., maps, plates ; $c 29 cm. <BW,CAS> 300 154 p. : $b ill., maps, plates ; $c 29 cm <BG> 410 20 Geological Survey (U.S.) $t Professional paper - United States Geological Survey ; $v no. 105 <BW> 490 1 Geological Survey professional paper $v no.105 <BG> 490 1 United States. Geological Survey. Professional paper -United States Geological Survey ; $v no. 105 <CAS> 500 At head of title: Department of the Interior. <BW,CAS> 500 Many of the plates printed on both sides of leaf. <BW,CAS> 500 At head of title: Department of the Interior <BG> 500 Many of the plates printed on both sides of leaf <BG> 650 0 Hydraulic mining <BG,BW,CAS> 650 0 Gold mines and mining $z Sierra Nevada (Calif. and Nev.) <BG,BW> 650 0 Gold mines and mining $z Sierra Nevada Mountains <CAS> 752 United States $b District of Columbia $d Washington $9 (1917) <BG> 830 0 Geological Survey professional paper $v no.105 <BG> 830 0 Professional paper (Geological Survey (U.S.)) $v no. 105. <CAS>

  24. Sandburg - Raw MARC Record 01142cam 2200301 a 45000010013000000030004000130050017000170080041000340 10001700075020002500092040001800117042000900135050002600144082001600170 10000320018624500860021825000120030426000520031630000490036850000400041 75200228004576500033006856500033007186500024007516500021007756500023007 96700002100819 92005291 DLC19930521155141.9920219s1993 caua j 000 0 eng a 92005291 a0152038655 :c$15.95 aDLCcDLCdDLC alcac00aPS3537.A618bA88 199300a811/.522201 aSandburg, Carl, d1878-1967.10aArithmetic /cCarl Sandburg ; illustrated as an anamorphic adventure by Ted Rand. a1st ed. aSan Diego :bHarcourt Brace Jovanovich,cc1993. a1 v. (unpaged) :bill. (some col.) ;c26 cm. aOne Mylar sheet included in pocket. aA poem about numbers and their characteristics. Features anamorphic, or distorted, drawings which can be restored to normal by viewing from a particular angle or by viewing the image's reflection in the provided Mylar cone. 0aArithmeticxJuvenile poetry. 0aChildren's poetry, American. 1aArithmeticxPoetry. 1aAmerican poetry. 1aVisual perception.1 aRand, Ted,eill.

  25. Sandburg - Display format • 01142cam 2200301 a 4500 • 000 • 001 92005291 • 003 DLC • 005 19930521155141.9 • 008 920219s1993 caua j 000 0 eng • 010 |a 92005291 • 020 |a0152038655 :|c$15.95 • 040 |aDLC|cDLC|dDLC • 042 |alcac • 050 00|aPS3537.A618|bA88 1993 • 082 00|a811/.52|220 • 100 1 |aSandburg, Carl,|d1878-1967. • 245 10|aArithmetic /|cCarl Sandburg ; illustrated as an anamorphic adventure by Ted Rand. • 250 |a1st ed. • 260 |aSan Diego :|bHarcourt Brace Jovanovich,|cc1993. • 300 |a1 v. (unpaged) :|bill. (some col.) ;|c26 cm. • 500 |aOne Mylar sheet included in pocket. • |aA poem about numbers and their characteristics. Features anamorphic, or distorted, drawings which can • be restored to normal by viewing from a particular angle or by viewing the image's reflection in the provided • Mylar cone. • 650 0|aArithmetic|xJuvenile poetry. • 650 0|aChildren's poetry, American. • 650 1|aArithmetic|xPoetry. • 650 1|aAmerican poetry. • 650 1|aVisual perception. • 700 1 |aRand, Ted,|eill.

  26. Sandburg - MARCXML <?xml version="1.0" encoding="UTF-8"?> <collection xmlns="http://www.loc.gov/MARC21/slim"> <record> <leader>01142cam 2200301 a 4500</leader> <controlfield tag="001"> 92005291 </controlfield> <controlfield tag="003">DLC</controlfield> <controlfield tag="005">19930521155141.9</controlfield> <controlfield tag="008">920219s1993 caua j 000 0 eng </controlfield> <datafield tag="010" ind1=" " ind2=" "> <subfield code="a"> 92005291 </subfield> </datafield> <datafield tag="020" ind1=" " ind2=" "> <subfield code="a">0152038655 :</subfield> <subfield code="c">$15.95</subfield> </datafield> <datafield tag="040" ind1=" " ind2=" "> <subfield code="a">DLC</subfield> <subfield code="c">DLC</subfield> <subfield code="d">DLC</subfield> </datafield>

  27. Sandburg – MARCXML (cont.) <datafield tag="042" ind1=" " ind2=" "> <subfield code="a">lcac</subfield> </datafield> <datafield tag="050" ind1="0" ind2="0"> <subfield code="a">PS3537.A618</subfield> <subfield code="b">A88 1993</subfield> </datafield> <datafield tag="082" ind1="0" ind2="0"> <subfield code="a">811/.52</subfield> <subfield code="2">20</subfield> </datafield> <datafield tag="100" ind1="1" ind2=" "> <subfield code="a">Sandburg, Carl,</subfield> <subfield code="d">1878-1967.</subfield> </datafield> <datafield tag="245" ind1="1" ind2="0"> <subfield code="a">Arithmetic /</subfield> <subfield code="c">Carl Sandburg ; illustrated as an anamorphic adventure by Ted Rand.</subfield> </datafield> <datafield tag="250" ind1=" " ind2=" "> <subfield code="a">1st ed.</subfield> </datafield>

  28. Sandburg – MARCXML (cont.) <datafield tag="260" ind1=" " ind2=" "> <subfield code="a">San Diego :</subfield> <subfield code="b">Harcourt Brace Jovanovich,</subfield> <subfield code="c">c1993.</subfield> </datafield> <datafield tag="300" ind1=" " ind2=" "> <subfield code="a">1 v. (unpaged) :</subfield> <subfield code="b">ill. (some col.) ;</subfield> <subfield code="c">26 cm.</subfield> </datafield> <datafield tag="500" ind1=" " ind2=" "> <subfield code="a">One Mylar sheet included in pocket.</subfield> </datafield> <datafield tag="520" ind1=" " ind2=" "> <subfield code="a">A poem about numbers and their characteristics. Features anamorphic, or distorted, drawings which can be restored to normal by viewing from a particular angle or by viewing the image's reflection in the provided Mylar cone.</subfield> </datafield> <datafield tag="650" ind1=" " ind2="0"> <subfield code="a">Arithmetic</subfield> <subfield code="x">Juvenile poetry.</subfield> </datafield>

  29. Sandburg – MARCXML (cont.) <datafield tag="650" ind1=" " ind2="0"> <subfield code="a">Children's poetry, American.</subfield> </datafield> <datafield tag="650" ind1=" " ind2="1"> <subfield code="a">Arithmetic</subfield> <subfield code="x">Poetry.</subfield> </datafield> <datafield tag="650" ind1=" " ind2="1"> <subfield code="a">American poetry.</subfield> </datafield> <datafield tag="650" ind1=" " ind2="1"> <subfield code="a">Visual perception.</subfield> </datafield> <datafield tag="700" ind1="1" ind2=" "> <subfield code="a">Rand, Ted,</subfield> <subfield code="e">ill.</subfield> </datafield> </record> </collection>

  30. Using OCLC to find MARC Records • Logon to MELVYL • from any screen type start • from the database selection screen type oclc • at the enter prompt enter the Authorization code xxx-xxx-xxx (use the real code as supplied in class • at the password prompt, enter the password as supplied in class

  31. Searching • Use derived keys directly • Use “fin indexsearch_value” • For Authority searches • cho AF; search

  32. OCLC search keys (Numeric) • an = OCLC Number (OL or AF) • bn = ISBN (OL or AF) • cd = CODEN (OL) • gn = Government Document Number (OL) • ln = LC Control Number (LCCN) (OL or AF) • mn = Music Publisher Number (OL) • sn = ISSN (OL or AF)

  33. OCLC search keys (Derived) • da = Derived Author/Title (OL) • dc = Derived Corporate Name (OL) • dn = Derived Name (AF) • dp = Derived Personal Name (OL) • ds = Derived Topical Term (AF) • dt = Derived Title (OL or AF)

  34. Derived Keys Format • TYPE FORMAT EXAMPLE • Name/title 4,4 mitc,gone • Title 3,2,2,1 lif,in,th,f • Personal name 4,3,1 bach,joh,s • Corporate Name* =4,3,1 =ener,off,o • Conference Name =4,3,1 =high,ene,p

  35. OCLC Phrase Search Keys • ti Title OL or AF • pn Personal name AF • co Corporate name AF • cn Conference name AF • su Subject AF

  36. OCLC Searches: examples • fin ln 72-4519 • fin gn ga 11376109 • fin dt cat,of,th,m and yr 1980-81 and ft bks • fin dp mich,jam,a and dt tal,of,th,s and yr 1946 and ft bks • sca ti journal of the american med

  37. Limiting results • set ft bks and yr 1985- and act • gon,wi,th,w/1964 • year : 1964 • decade : 19xx • range : 1950-1960 • open ranges : 1950- or -1950

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