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j obs.nsw

j obs.nsw. 3. Guidelines for Conveners: Accessing Job Applications Glossary: Requisition - Job Advertisement (open Advertisement or Pool Merit Process) Hiring Manager – Convener Posting - Publication Date Candidate - Applicant

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j obs.nsw

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  1. jobs.nsw 3 NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU V4. 21Oct13 Guidelines for Conveners: Accessing Job Applications Glossary: Requisition - Job Advertisement (open Advertisement or Pool Merit Process) Hiring Manager – Convener Posting - Publication Date Candidate - Applicant Candidate Selection Workflow – The workflow steps candidates need to be taken through for the panel to complete the merit selection process

  2. Accessing the Applications Candidate Selection Workflow (CSW) Yellow = Hiring Manager Green = Staffing Services Panels Start taking candidates through the CSW from here NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU V4. 21Oct13 1

  3. Accessing the Applications Once the advertisement has closed, it will be available for the Hiring Manager / convener to manage the candidates. Use this button to change what you can see in this window. You can format the view to suit you, eg. include the school name column or remove the ID column from view or move the Applicant Number column to be after the Title column. Option 1: Click on the number in this column to gain access to the candidates application or you can access it through ‘option 2’ Option 2: Select the requisition required and commence the merit selection process once in the requisition. NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU V4. 21Oct13 2

  4. Accessing the Applications Selecting option 2 (refer to page 2) will take you to this screen. Status of the requisition. The number of candidates / applicants will only be visible once the Requisition is closed. Click on the number next to ‘Candidates for this requisition’ to gain access to the candidates’ applications. • From here: • To print applications refer to pages 4 to 7. • To share soft copies of the candidate with other panel members refer to pages 8 to 10. • To commence the shortlisting process proceed to Module 4. NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU V4. 21Oct13 3

  5. Accessing the Applications Printing applications Click on the candidates name to view. NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU V4. 21Oct13 4

  6. Accessing the Applications Select the Job Submission tab to view and print the candidate’s profile Click here to print the candidate’s profile and Job Submission details as a PDF. The selected candidate’s name will appear here NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU V4. 21Oct13 5

  7. Accessing the Applications Only tick the Resume and Profile. Select Print (PDF). This will open the document a new window where you then have the option to either save it to your computer or print it. NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU V4. 21Oct13 6

  8. Accessing the Applications Go to the Attachments tab to access the candidate’s supporting documentation such as their statement of claim. Click on the item to open it. The system will then give you the option to save it to the your computer or print it. Please note that some candidates have more than one attachment. Each attachment will need to accessed separately. Return to the Candidate list to access the next candidate’s application ( refer page 4). Use the icon that looks like a set of steps (located at the top right hand corner of the screen) to return to other applicants. NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU V4. 21Oct13 7

  9. Accessing the Applications Candidate applications can be shared with panel members electronically. The following steps will allow you to send an applicant’s job submission and attachments via email, generating one email per candidate. (ie. If there are nine candidates selected, then nine separate emails, one for each applicant, will be received by each panel member). Select all the candidate from the candidate list Click on the “Share information” icon. NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU V4. 21Oct13 8

  10. Accessing the Applications The following box will appear. This will allow you to either enter your panel members’ email addresses or select them from the listing provided to you by using the Quick Filters option. For panel members that do not have an @det email address, enter the panel members’ email addresses here, using a comma to separate each email address. For panel members that have an @det email address, search and select your panel members using the quick filters. Once the panel member is found, click on the ‘Select’ button beside their name on the right hand side of the screen. Once all the panel members’ email addresses have been entered or selected, click Nextand another prompt box will open. NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU V4. 21Oct13 9

  11. Accessing the Applications Select Job Submission and Attachments. Your comments in this box will appear as body text in the email you share with the panel. Clicking Share will email the applications to the email addresses you specified earlier on in this process. NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU V4. 21Oct13 10

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