Lecture 5 Desktop Publishing II – Word Processing

1. Lecture 5Desktop Publishing II – Word Processing Introduction to Information Technology Dr. Ken Tsang 曾镜涛 Email:kentsang@uic.edu.hk http://www.uic.edu.hk/~kentsang/IT/IT3.htm Room E408 R9 With thanks to Dr. A. Zhang, & Dr. Haipeng Guo

2. Outline • Desktop Publishing System • Word Processing System • Developing a Document • OpenOfficeWriter Basics • Inserting Graphics • Working with Paragraphs • Lists and Tables

3. Desktop Publishing • What is it? • Use a PC to produce high-quality printed documents • How does it work? • Use certain software • An important feature • What you see is what you get (WYSIWYGs) • Costs • Affordable • Types • Word processing • Spreadsheet • Presentations

4. Word Processing • Most widely used application software • Allows users to create, edit, format documents • Letters, memos, reports, fax cover sheets, Web pages • Basic capabilities • Create and modify documents • Easy to use • Easy to change – a major advantage • Insert headers and footers

5. Headings Graphics AutoCorrect AutoFormat Grammar checker Macros Tables Templates Tracking changes Ink input Voice recognition Others Word Processing SomeFeatures

6. Developing a Document • Create a file • Enter text or numbers, insert images • Performing other tasks • Edit a document • Insert, delete, cut, copy and paste • Format a document • Overall look can affect its ability • Examples: font, font size, headings, paragraphs

7. Developing a Document • Save a document • Save your document frequently • Print a document • One of the benefits

8. OpenOffice Writer • Powerful tool to create professional looking documents • http://www.openoffice.org/product/writer.html • Title bar • Displays document name • Menu bar • Displays all menu commands

9. OpenOffice Writer • Toolbars • Display shortcuts • Standard toolbars • Formatting toolbars • Choose your toolbar: View > Toolbars • Customize your toolbar: Tools > Customize

10. OpenOffice Writer • Status bar Current Page/Total Pages Digital Signature Overwrite Mode Zoom Fields Page Style: Default Extension Mode

11. OpenOffice Writer • Document View • Web Layout • Print Layout • Full Screen

12. Writer – Basic Features • Typing and deleting text • Word wrap – start a new line without Enter • Inserting and overtyping text • Insert mode • Overtype mode

13. Writer – Basic Features • Bold, underline and italicize • Cut and paste • AutoText • Store text permanently (Edit > AutoText) • Spell check • Spell errors – red wave line • Find and replace • Fonts (Format > Character)

14. Graphics • Insert an image • From Gallery with drag and drop (Tools > Gallery) • From OpenOffice.org Draw or Impress • From File Insert > Picture > From File • Picture toolbar • View > Toolbars > Picture Filter Transparency Flip Vertically From File Frame Properties Graphics Mode Color Flip Horizontally

15. Graphics – Picture Toolbar • From File • display the image selection window and allow you to change the image. • Filter • modify the image by several predefined effects, such as sharpening, smoothing, aging, etc. • Graphics Mode • allow to make the image grayscale, black and white, or a watermark. • Color • modify the RGB value, brightness, contrast and gamma of the image • Transparency • modify the transparency of the image. • Flip Horizontally/Vertically • Flip the image horizontally or vertically. • Frame Properties

16. Graphics • Draw an image • OpenOffice.orgDraw • AutoShapes • View > Toolbars > Drawing Vertical Callouts Basic Shapes Stars Freeform Line Vertical Text Block Arrows Flow Chart

17. Graphics – AutoShapes • Freeform Line • Draw a line with freeform shape or other predefined shapes. • Vertical Text • Write text in vertical. • Callouts • Draw speech and thought bubbles, and line call outs. The texts in vertical callouts are in vertical. • Basic shapes • Many two- and three-dimensional shapes, icons, braces, and brackets. • Block arrows • Many types of two- and three-dimensional arrows. • Flow chart • Add flow chart elements. • Stars • Draw stars, bursts, banners, and scrolls. • More shapes and settings • Set the toolbar to have more options.

18. Working with Paragraphs • Format commands: • Format > Paragraph • Alignment • Left justified • Right justified • Centered • Justified • Indentation • Before text indent • After text indent • First-line indent

19. Working with Paragraphs • Spacing • Above paragraph spacing • Below paragraph spacing • Line spacing • Styles • Quickly format a document • Format Painter button

20. Lists • Lists • Bulleting • Numbering • Nested lists • Use Increase Indent and Decrease Indent button create multiple level of lists

21. Create a table Table > Insert > Table Icon on the bar (4 x 5) Press Tab key moving around cells Select row/column Table > Select > Row or Column or Table Tables

22. Tables • Adding row/column • Adding a row at the bottom (simplest way) Press Tab key at the down-right cell • Adding row/column at the middle Table > Insert > Rows or Columns • Deleting row/column • Table > Delete > Rows or Columns

23. Tables • Moving and resizing a table • Moving: four-sided moving arrow • Resizing: open box • Cell dividers, table properties • Merging/Splitting cell • Table > Merge or Split

24. Tables - Converting • Converting text to a table • A delimiter such as a comma, paragraph marker, or tab must separate columns of text • Hard Enter should not be pressed until the end of your text. Example: Color, Style, Item, Blue, A980, Van, Red, X023, Car, Green, YL724, Truck, Name, Age, Sex Bob, 23, M, Linda, 46, F, Tom, 29, M

25. Tables - Converting

26. Tables - Sort • Sorting a table • Sort on 1st key, 2nd key, 3rd key • Table > Sort Example: Sort the table data by Region and within Region by Salesperson in ascending order

27. Tables – Before sorting

28. Tables – After sorting

29. Tables - Calculation • Calculation • Performed on either rows or columns • Sum function • Add a new row/column for result • Choose Table > Formula from the menu. • Type =SUM(ABOVE) in the formula field

30. Tables – Sum Function

31. Summary • Desktop Publishing System • OpenOffice Writer Basics • Basics • Inserting Graphics • Formatting Paragraphs • Lists and Tables