The Rusk County Clerk's Office WELCOMES YOU for….

1. The Rusk County Clerk's Office WELCOMES YOUfor…. Election Training July 31, 2014

2. Welcome - New Office MemberChief Deputy - Danielle Zimmer

3. Star Awards for April’s Spring Election

4. The Election Administration Manual Order Form http://gab.wi.gov/clerk/education-training/manuals and webinar order forms

5. Tonight’s Agenda Voter Photo ID Type E Notice – Voting by Absentee Ballot Poll Workers Chief Inspector – Duties Election Observers Voter Registrations-GAB 131 Ballots Tally Sheets GAB 190F or GAB 190NF & GAB 191 – GAB 192

6. Voter Photo ID – Not Required • Court ordered a permanent injunction against implementation of photo ID requirement. • Election officials must refrain from implementing. • Driver’s license is only needed if voter is using for proof of residency – voter registration !

7. Type E Notice – Voting by Absentee Ballot

8. Absentee Voting - Requests, Deadlines and Available Hours • Requests – Must be in writing • Email is considered a written request • Deadlines: • Application by MAIL: • Last day is the 5thday before election – Thursday, August 7th • In person absentee voting: • 1st day in clerk’s office – Monday, July 28th • Last day in clerk’s office – 5:00 p.m. Friday, August 8th • Availability: • Contact clerk to make an appointment between the hours of 8:00 a.m. and 7:00 p.m. • Weekends, holidays, or outside of appointment hours are prohibited! • You must be available or have someone else be available on Friday, August 8thtill 5:00 p.m.

9. Poll Workers – Residency, and Party Representation • Must be an elector from the county. • Must have at least 3 poll workers on duty. • If political parties do not submit a list of nominees for poll workers - poll workers within the municipality shall have priority to work. • Political party lists must be submitted by Nov. 30th of odd number years! • List has to be signed by Party Chairperson • The person who submits the list must certify on the list that they contacted each nominee, and each nominee agreed to serve as a poll worker • No political party lists received means: • All poll workers are unaffiliated!!!!!

10. Chief Inspector – Duties • Must be an elector within the municipality • Makes sure all election supplies are available. • Makes sure polling place is set up is correct. • In charge on Election Day! Supervise and monitor all activities at poll site • Makes sure election equipment seals are correct and record and initial on Inspector’s Statement • Do not pre-initial post-election check! • Run “Zero” report and make sure voting machine is ready to vote at 7:00 a.m. • Announces polls are open at 7:00 a.m. • Completes certifications and records all incidents at polls on Inspector’s Statement. • If there are no incidents you still need to complete form with “NONE” and sign • Announce polls are closed at 8:00 p.m. • Confirm seals are correct and initial Inspector’s Statement • Run final election results tapes & sign with 2 poll workers.

11. Chief Inspector – Duties Continued • Tally votes and write-ins (Done by at least two people). • Make sure ballot count and voter count are correct. • If correct: • Complete election call in sheets with vote totals. Double check vote totals for accuracy. Make sure totals get called into County Clerk. • If not correct: • Review vote totals and poll books before conducting draw down procedures. • Complete and review any remaining paperwork for accuracy. • Review other paperwork completed by poll workers for accuracy. • Secure ballots in ballot container • Bags are easier to complete and sign before they are filled! • Make sure all election materials are in correct location/envelopes/bags/etc. for proper disbursement. • Make sure polling location is cleaned up. • Make sure all election materials are given to municipal clerk.

12. Municipal Clerks should ALWAYS review election materials check list with election materials to make sure everything is there before passing this along to your Chief Inspector! Chief Inspector - double check list when received!

13. New Ballot Bag Certification

14. Election Observers • Designate areas • One area must be between 3 and 8 feet of table where electors state their name and address • One area must be between 3 to 8 feet of registration table • Any deviation from this must be noted on Inspector Statement and Clerk must notify GAB of any deviation within 7 days of election. • Photo ID required for observers. • Chief Inspector must verify signed name matches photo ID • Number of observers must be based on physical space limitations.

15. Election Observers Continued • Observers must print their name, sign and date log. • Chief Inspector must verify signed name matches photo ID LOG IS NOT A PUBLIC RECORD UNTIL AFTER POLLS CLOSE!

16. Election Observers Continued • Removal of any observer must be documented and submitted to GAB within 7 days of the election by the municipal clerk. • Observer Rules-at-a- Glance Brochure

17. Voter Registrations – GAB 131 • Use most current form 2014/5 • All electors must provide drivers license or WI DOT issued ID (REQUIRED if current and Valid!) • Military or permanent overseas elector-fill in circle. (Under current address) Excluded from proof of residency requirement. • Previous address – Remember this is still REQUIRED! There should be some part of their former address here!

18. Voter Registrations – GAB 131 Cont. Acceptable proof of residency documents must include voters: Name and Current Address • Electors must provide proof of residency to register to vote. • May use driver’s license or WI DOT issued ID if it has current address! • Poll worker must record proof of residency • TYPE: Examples: • Utility Bill, Tax Bill, Bank Statement, etc. • ISSUING ENTITY: Examples: • Xcel, Rusk County, Wells Fargo, etc. • PROOF OF RESIDENCY # • Full # contains more than 6 digits – • Use last 4 numbers • Full # contains less than 6 digits – • Use last 2 numbers Electronic devices may be used to provide proof of residency!

19. Voter Registration Applications are not complete unless:1) Proof or residency has been provided! AND 2) Required information is recorded on application! ***********All new voters and voters with name or address change must fill out a new GAB-131and submit proof of residency. Voter registrations that are not completed can not be entered into SVRS. New electors that do not provide proof of residency are not registered and NOT able to vote. * NOTE: Elector can no longer have corroborating witness for residency requirement!

20. * Election officials must sign voter registration application. * Date completed is when proof of residency was provided. * Election official must record: * Ward number if more then one ward in municipality. * School District number or name * County Supervisor District number if more than one in municipality. * (City of Ladysmith) Alder number* All county wide categories do not need to be completed.

21. Ballots – Paper Should NOT have Coroner race for County under Constitution Party! Cross off with an X

22. Ballots - Paper

23. Ballots – Paper Cont. ** The back of all three ballots must be initialed by poll workers!!

24. Ballots – Paper Cont. Ballot box for Voted Ballots Discard box for all other ballots not used and voting instruction page

25. Counting votes and Write-in votes Voter Intent: If a voter has overvoted in a particular office on the ballot. The ballot should be treated as an overvote for THAT OFFICE ONLY! Record on Inspector Statement that a vote was not counted for that office because of an overvote.

26. Counting votes and Write-in votes Cont. • Generally election officials will count write-in votes ONLY if there is NO candidate certified to appear on the ballot. • If there are certified candidates, only count write-ins for registered write-in candidates. • Count all write-in votes if a certified candidate dies or withdraws before the election (death is the only withdraw process that exists) Daffy Duck

27. Need to know voting machine know how! Deactivating Ballot & Starting Vote Process Over: 1) Deselect all ballot choices 2) Press yellow activation button until it beeps “Cancel Activation” will appear on the screen 3) Touch screen to return to the choice of ballot style screen. Remember: Place electrical cord in printer bag if storing at the courthouse!

28. Tally Sheets

29. There are 3 tally sheets – one for each party! • All tally sheets must be completed! • Only 2 machine total tapes need to be printed. • Attach 1 machine total tape to top tally sheet (Democratic Party) to return to the County. • Attach 1 machine total tape to top tally sheet (Democratic Party) to keep for municipality.

30. Returning Election Materials • Make sure paperwork is completed • Make sure paperwork is in correct envelopes. • Make sure paper ballots and machine voting tape (on take up roll) is in sealed ballot bag. • Return all unused materials

31. GAB 190F & 190NF • Statistic Reports • GAB 190NF (Non-Federal) Elections NOT USED this Election • GAB191F (Federal) Elections • Only Difference: 191F tracks Permanent Overseas Voters • Registrants: Generally the number printed on top page of poll book • Late Registrants: Voters during late registration period. 5:00 p.m. on the 20th day before the election. (July 23rd) until Election Day. • Number on top page of poll book MINUS the ones printed on the supplemental list at back of poll book or on your written list BEFORE Election Day. • EXAMPLE: Village of Bruce faxed VR on 7/29 before poll books printed. Name shows up on back page of poll book on printed supplemental list. This page is before the additional supplemental pages that were added to the poll book by the clerk’s office. • Front page of poll book shows 398 – 1 = 397 registrants and 1 late registrant.

32. GAB 190F & 190NF Continued • Deadline: • 30 days after election –Sept 11th • These should be turned in with all other election material after the election UNLESS you have outstanding absentee ballots out. • County enters all GAB 190 information into state system. • Why information is collected: To improve the election data collection • process in order to better meet WI and Federal statutory • reporting requirements: Also provides additional • opportunity to compare data to what has been recorded • In SVRS, allowing clerks to reconcile voter data.

33. Statewide Election Data Reporting

34. GAB 191- Election Specific • County – Municipality • (County will provide dollar amount UNLESS it’s for your own municipality races then you must provide this dollar amount and county will add cost to your total) • Municipality: You must provide this dollar amount! • Deadline: 60 days after election –Oct 11th

35. GAB 192- Annual Cost • Keep track of costs throughout year. • Any cost that can be used for all elections and not just specific. • Follow category examples on sheet. • Example: You get a roll of paper for machine before this election cost is used under GAB 192 annual NOT GAB 191 specific. • Deadline: Jan. 31, 2015

36. GAB 191 & 192

37. Additional Trainings

38. Additional TrainingsWebinars

39. Additional Information • Poll books • New Election Night call in sheets – Purple Sheets • New GAB 191F (Federal) Statistic Report – Pink Sheet • Notices: • To post in polling booths: Partisan Primary – Bright Pink • Partisan Primary – Bright Pink • Over-voting – Bright Yellow (reusable for any election) • To post in polling locations • Contact information – White • (insert phone number of municipal clerk) • Qualified to Vote – White • Crossover voting – Yellow – legal size paper • New ballot bag label – Long white peel label • Observer order to leave polling place form – Green • Observer log • Handout: Observer brochure – Green folded • GAB 190F, 190NF, and GAB 191. 192 Completing Report • Training Schedule / Webinar Schedule

40. THANK YOU!!!!! QUESTIONS?