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Writing with PowerPoint: A Workshop Brought to You by the Purdue Writing Lab

Learn how to write effective presentations using PowerPoint. Explore the benefits of incorporating visual and audio media, and discover tips for designing and organizing your slides. Suitable for government agencies, researchers, executives, and educators.

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Writing with PowerPoint: A Workshop Brought to You by the Purdue Writing Lab

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  1. Writing with PowerPoint:A Workshop Brought to You by the Purdue Writing Lab

  2. Why write with PowerPoint? • To supplement an oral presentation • To incorporate visual and audio mediainto a presentation • To disseminate information to a larger group

  3. Who uses PowerPoint? • Government agencies • Disseminate information among agencies • Researchers • Present research to peers at conferences • Executives • Propose projects and plans of action • Educators • Teach concepts through print and visual media

  4. Before You Start • Audience • Who is your audience? What is your relationship with them? • Purpose • Are you informing? Arguing? • Occasion • Is this a professional presentation? Are you at a conference, at a meeting, in a classroom? • Ethos • How do you want the audience to perceive you? Are you representing a business or organization?

  5. Your Canvas Save & PrintOptions DesignOptions ViewOptions Text & ContentOptions

  6. View Options • Normal View • Add and develop text and content • Manipulate individual slides • Slide Sorter View • View and change organization • Move and hide slides • Slide Show View • View overall development • Give completed presentation

  7. A Closer Look at Normal View • Create new slides • Add and edit text and content • Compose facilitator notes

  8. Design Options DesignOptions

  9. Design Options • Custom Design • User-designed combination of background and fonts • Very effective when done well • Design Templates • Pre-set combinations of background and fonts • Quick and easy

  10. Custom Design Considerations • Simplicity • Moderate color palette • Clear, unadorned fonts • Consistency • Color and background graphics • Font style and sizes

  11. Choosing a Design Template Avoid templates with themes that don’t fit your information If your content includes images, avoid templates with large background graphics Streamlined templates with minimal background graphics present a professional image

  12. Text & Content Options Text & ContentOptions

  13. Text & Content • Text • Facilitates presentation • Reinforces key terms and concepts • Images • Complement presentation • Illustrate or highlight main points • Tables and Graphs • Support presentation • Present information in a visually appealing way

  14. Text Considerations • Keep text to a minimum • Use “white space” to set off blocks of text • Make phrase structure consistent within bulleted lists

  15. Content Considerations • Keep content to a minimum • Use white space to set off visual content from text • Choose appropriate images

  16. Text & Content Layouts • Text only • No images are needed • Images would be distracting • Text and content • Text refers to the content • Content reinforces point of text • Content only • Intriguing images intended for discussion • Complicated charts that need explanation

  17. Animation • Allows presenter to control the appearance of text and content • Provides transitions between slides • Draws audience’s attention to the object being animated • Distracting when used to excess

  18. Save & Print Options Save & PrintOptions

  19. Save Options • Disable Fast Saves • Keeps file size manageable To get to this dialog box: Tools  Options  Save

  20. Print Options • Slides • Prints each slide on a separate page • Handouts • Prints a specified number of slides on each page • Notes Pages • Prints facilitator notes along with slides • Outline View • Prints the text of each slide

  21. Reminders • Consider your context • Audience • Purpose • Occasion • Ethos • Communicate Effectively • Simple designs • Concise text • Relevant content

  22. For More Information • Come by the Writing Lab (HEAV 226) to talk to a consultant about writing with PowerPoint • Visit the DLC in the basement of HICKS for answers to technical questions • Go to the OWL for more information on writing concerns: http://owl.english.purdue.edu

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