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Presenter: Barbara J. Smith Senior Program Analyst April 2, 2014

Presenter: Barbara J. Smith Senior Program Analyst April 2, 2014 USDA, FNS, Child Nutrition Programs Program Monitoring Branch. State agencies are required to monitor Program operations and use of Program funds.

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Presenter: Barbara J. Smith Senior Program Analyst April 2, 2014

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  1. Presenter: Barbara J. Smith Senior Program Analyst April 2, 2014 USDA, FNS, Child Nutrition Programs Program Monitoring Branch

  2. State agencies are required to monitor Program operations and use of Program funds Reviews and audits are also conducted the Food and Nutrition Service (FNS) and the USDA Office of Inspector General (OIG).

  3. This handbook is for State agency monitoring staff and provides detail for administering the Child and Adult Care Food Program (CACFP).

  4. State Agency Monitoring Trends - Weaknesses To varying degrees, there were: • Insufficient forms • Incomplete reviews • Incomplete reports • Insufficient analysis

  5. Monitoring Preparation • Studyprior review findings and comments • Study management plans and budgets

  6. Monitoring Preparation Problems noted during most recent review: • Significant number of meals not meeting meal pattern • Claiming children not in attendance Based on current review how did the institution demonstrate correction of those problems : • Were any of the issues identified as Serious Deficiencies?

  7. Monitoring Preparation • Review procedures for State agency monitors

  8. Monitoring Preparation • Does your State agency have written procedures for its monitors?

  9. State Agency Monitoring Trends Accepting corrective action plans that are incomplete: WHO WHAT WHEN WHERE WHY

  10. State Agency Monitoring Trends • State agency evaluation of sponsoring organizations’ monitoring

  11. State Agency Monitoring Trends • Missing or Incomplete Review Elements • Nonprofit food service • Five Day Reconciliation in DCHs • Assessing Fiscal action/providing appeal rights

  12. Nonprofit Food Service Assure costs charged to the nonprofit food service were used to meet CACFP meal service requirements • Fiscal review of expenses • Ensure nonprofit food service: revenue, minus net allowable expenses and Program income

  13. 5-Day Reconciliation As part of the review of sponsored facilities, the State agency must examine the meal counts recorded by the facility for five consecutive days during the current and/or prior claiming period.

  14. Fiscal Action When to assess an overclaim: • No enrollment • No written menu • Missing component

  15. Fiscal Action When to assess an overclaim: • Provider’s own children • Approved hours (if the SA has set meal times • Meals exceed the number of children in attendance

  16. Fiscal Action Fiscal Action for Expenditures • Expenditures not in approved budget • No receipts, back-up documentation • Audit report findings of questioned costs

  17. Fiscal Action Types of Overclaims • Meal Overclaims • Eligibility Determinations • Facility Determinations

  18. Fiscal Action Types of Overclaims • Facility Payment Errors • Cost Overclaims

  19. Monitoring Scenarios

  20. ????????

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